Charity Number: 1180273
SWANLAND VILLAGE HALL
TRUSTEES, REPORT AND FINANCIAL STATEMENTS
Period ended 31 December 2020
Phoenix Accountancy and Business Consultancy Limited

SWANLAND VILLAGE HALL
Charity Number. 1180273
Contents to the Financial Statements
For the period ended 31 December 2020
Page
Report of the Board of Trustees
Independent Examiners Report
Statement of Financial Aclivities
Balan￿ Sheet
Notes to the Financial Statements

SWANLAND VILLAGE HALL
Charity Number. 1180273
TRUSTEES. REPORT
The Trustees present th8ir annud rewt together with the financial statements for the year
to 30 December 2020.
The flnancial statements comply the Charities Act 2011, the Constitulion, and
Accounting and ReFrf)rting by Charlties: Statement of Recommended Practice appIl￿ble to
charfties preparing their ac¢Dunts in accordance with the Financial Reporting Standard
appIl￿ble in the UK and Republlc of Ireland (FRS 102) (effective 1 January 2019).
REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY. rrs TRUSTEES
AND ADVISERS
Charity name:
Swanland Village Hall
R•glstered charlty numbor.
1180273
Strncture:
Charitable Inwrporatsd Organisation (CIO)
Maln Stre8t
Swanland
East Yorf(shire
HU14 3QR
Prfnclpal addro83:
Trustees:
At the date of this report the tn￿ were:
Neil Bowern￿n
Atlan Quartennan
drew Page
Chfis P8ge
Jani8 Thoresby
Marion Riley
Rebecca Edge
Paul Hopton
Leah Moore
Christina Walker
Elaine Holmes
Michelle Johns
David Evans
The following changes took place durlng th8 year and sin(* Ihe year end:
Sh8ila Ireland
resigned 1st January 2021
Colin Hill
resigned 1st January 2021
Keith Ca￿enter
resigned 23rd August 2021
Yvonn8 Dumsday resigned 18th March 2021 SVA nomir
Tery Phillips
resigned 18t January 2021
Russ Garbutt
resigngd 18th Novemb8r 2021
Va18ri8 Milne
resigned 218t January 2021
Leah Mc*Ne
appointed 1ST January 2022
Irene Gray
appointed 14Tr1 December 2021 resigned 2P June 2022
Christine Walker
appointed 181h November 2021
Chair
Treasurer
Swanland Parish Council nomine8

SWANLAND VILLAGE HALL
Charity Numbgr. 1180273
Elaine Holmes
Michelle Johns
David Evans
Andrew Page
appointed 1ST October 2021
appointed 1ST September 2021
appointed 16Th August 2021
appointed 27Th Octobar 2020
Bank￿8.
Barclays Bank plc
1-5 King Edward Street
Hull
HU13RL
Beverley Building Sodety
57 Market Place
Beverley
East Yothshire
HU17 8AA
Indepèndent •xamIn￿.
Katie Sauvage FCCA
Chartered Certified Accountsnt. ot.
Phoenix Accountancy and Business Consultsncy Limlted
Morley's Cottage, Mows Yard
Walkergate
Beverfey
East Yorf(8hire
HU17 9BY
STRUCTURE, GOVERNANCE AND MANAGEhlENT
Govornlng docuThnt
The charity was estsblished under a Constilution (foundation model) dated 11 October
2018 as amended on 27 February 2020 and 19 January 2021 and is a registered
Charitable Incorporated Organisalon (CIO).
Governing body
The rosponsibility to ensure 8ppropriats governance ano manag￿￿ent of tho charity 18
vest8d in the Tfustees.
Appolntment of Trustees
Th8 appolntment of InBte8s is in accordan¢8 wlth Ihe Constitution.
The Constitution states that there must be at least 4 ch817ty trustees and the maxlmum
number of charity is 14.
There is also provision for an ex-officio trustee. tha Chair of Swanland Ifillage Association
and a nominated trustee from Swanland Parish Councll.

SWANLAND VILLAGE HALL
Chwlty N￿tser. 1180273
OBJECTIVES AND ACTMTES
Tha oblect of CIO
lo use the property. the trusi funds aNI the irKome for the PUr￿Se8 of providing and
maintaining a village hall for the use of the inhabitants of th8 Pafish of Swanland, wrthout
distinction of sex, sexual OTientstion. age, disabilty. nationalty. ra￿ or political. r8ligious or
othar opinions. induding use for meetings. lectures aid ¢Jass8s or other forms of re(xeatiLJ)
and leisure time (mipation in the interests of s(xxd welf*e vKlh the object of improvirKJ
the conditions of life for the sald inhabitants.
Publlc bgnofft
The TTuslees that ttw complied with Ihe thjty. (%)niained in Sedion 4 of the
Charities Act 2011. to have due regard to Ihe guidan￿ on public b8nefft issued by the
Charty Commtssion. The chariiable purpose rA the (*wity wilhin tha ￿￿anIng of th8 act is
ccmtsined within its objects stated aiK)ve.
ACHIEVEMENTS AND PERFORMANCE
Revlew of the flnanclal wlod
During the period under revte•V the t*arity has maintained th8 Vfflag8 Hall at minimum o)st
during the pandemi Despite this, our maint8nan(x wojramme has continued, and all
r<yJtjne checks and w¥iix ha￿ been cL¥npW ￿ lin￿ to maintain the qualty of the
hall factlities
Where restrtctions were relaxed limi￿ Op￿1￿ has been allo*ed. principally for thlldren's
adivities by the long-kn hiters.
Restrictions have been H￿pthen￿l Governmertt Guideline5 ar¥J the relevant
Licencing Aulhority for each activity.
The Staff have been fvrloughed under the Govemmem sCr￿e p8ylng 80% of avernge
Income. The Charity up the other 20% to incxxne of the staff.
We look fotbyad to rn0pen1￿j ts Hau fulty as soon a5 [￿Ss￿le
FINANCIAL REVIEW
Flnanclal regulatk)
The finanraal statements have aCc￿￿anCe with the ac£ounting poII(aes set
out on page 9 and 10 and (x%npty wilh the constihth and applicable accounting standards.
Flnanclal Mults
Th8 operalion of d￿rsty was affected by the Covid 19 parwJemiG Income from hiring
the hatl was £13.328. Totsl income £36.269 as the Chartty aoxssed Covid-19
support funds induding Ihe HMRC Job Ret8ntion Scheme and the East RidirYJ of

SWANLAND VILLAGE HALL
Chadty Number. 1180273
Yorkshire Council Retail, Lelsure and Hospitalty fundlng. Total expenditure was £37,977.
The defidt for the period was £1.708.
Poll¢y on rn8•rv
The Trustses, poll￿ on res8DTrs is that monetary reserves shall be maintain8d equivalent
to 6 months, average routine rgvenue 8xpenditure. Al the financial year-end cash balances
amounted to £65.392 whith signfficantly exc08ded th8 amount r8quir8d by the policy.
FLffURE PLANS
This is the first full year of the CIO. Thè management o)mmlttee will continue to malntsin
the hall to a very high standar(l. makirvJ it an attraclive and well us8d asset to residents of
the village and beyond. As a management committee we are planning to work ck)sely wilh
other village groups and organisations to Colla1￿rate on activities arKI projects which will
be of a benefit to the residents of Swanland.
At th9 time of writing this report. we are oyning out of thg Covid-19 pandemlc. Thls has
meant that the management committee hav8 had to postpone such pn)Jects, however
we hope to continue as ￿On as we are 8bl8. T￿￿tee$ will continue to tsk8 stsps to ensur8
the future of the hall duriThJ these unsettl8d tim8s. induding a fix on fail maintenan
schedule, liaising with long- and short-temi hir8rs. financial planning, applying for grant
funding and CA)ntinuing to ensure the 8ecurlty of the hall.
TRUSTEES, RESPONSIBILrrY FOR THE ACCOUNTS
The law applicable to dHrities in ET￿land and Wales requires the Trustees to prepare
statements of account for each fin8nclal year which give a true and fair view of tho state of
affairs of the charity and of its incoming resources and application of resources for that
period. In preparing Ihose finandal statenients. the Trustees are required to:
select suitable accounting tK)licies and apply them consistently;
make judgements and estimates that ar8 reasonable and prudent:
prepar8 the finandal statements in a￿rdan￿ with the methods and principles set
out In the Statement of Recommended Practice, Accounllng and Reporung by
Charities, and to state whether or not the accounts hav8 been pr6pared in
accordance with that statement and applicable accounting starKJard3"
prepare the financ￿1 statements on the going concem basis unlass it is inapprowiate
to presume that the dwity will continue In operation.
The Trustees are responsible for keeping proper ac£ounllng records whlch are sufficienl to
show and explain the chality's trans8¢tions and to dlsdose with reasonable accuracy at any
time the financial position of tha Chatity. and to enable them to ensure that any statements
of acwunt comply with the requiremerrts of the Charity (Accounts and Reports) Regulations
2008. They are also responsible for saf8guardlng the assets of the Charity and hence for
taklng reasonable steps for the prevention and detecfjon of fraud and other irregularlties.
Approved ty the Trustaes on 301h June 2022 and SIgr￿ on their behalf by:
David Evans
Trea8ur8r

SWANLAND VILLAGE HALL
Chaiity Number. 1180273
INDEPENDENT EXAMINERE REFIORT
TO ThE TRUSTEES OF SWANLAND VILLAGE HALL
I report on the aeeounts of the Charilablo Incorprytsl Organi6ation for the period ended 31
December 2020 which are set OLrt on pages 7 to 16.
Rap￿8 rnsponslbllltlos of tr￿ta0 and ox•nlnar
The charws tru￿￿ are resporth for the preparatton d the acCo￿ts. The th*rty'S trustees
considér that an audit is not ￿Uired for this Y￿ under sedÉon 144 of the Charitses Aca 2011 (the
Charitiès Act) and that an indéperthnt examinat￿ M needed.
It18 my responsibillty to".
examine the acco￿rts 8ei#lon 145 oftr* Ctwll88 A<t
to follow the Pr￿edUreS laid In the gwRrg1 DireGtkTh glven by the Charlty Comm1$81on
under Section 145 {5)(b) of thè Charttw Ac* and
to state wh•thgr paruwlar matters have crKne to my attartltjn.
Ba•1• of Indopond•nt ex￿In￿¥ r•port
My examination was carnal out In accordanc8 wilh U)e General Direclion8 given by the Chartty
Commlssioners. An examinoti¢)n indth a revw of the accourtirvJ records kept by the Charlty
and a comparison of th8 accounts wa8ent￿l with th08e records. It al￿ indud88 c4)nsideratlon of
any unu8ual items or disdosurns in tho axounts and 8eeklng explanatlons from you 88 trustsas
concemlng any Such matters. Th8 procedure8 Undertak￿ do not wowda all the eviden¢8 that
would be required In an audit and Conseq￿, no opinion 18 g1¥￿ as to whother the a¢¢ounts
pro8•nt a Irue falrf a￿j ts re￿ Is Ilmilsl to thoao mts8 8ei wt In tha statsment below.
Indgpend•nt •xamlMV• •Irt￿n0nt
I have compl8bJ My examinakn. I confimi that no material mattern have come to my attentk)n In
connectlon with the examinat1￿ whith glv68 mè cause to belleve that in. any matèrfal resp8ct'.
th8 accolmting records YJEre not W in ￿e0rdance with s￿l0n 130 of the Charttie8 Ad. or
the accounts did not accord With the accountiThJ re(x￿d5. or
the accounts did not comply with the appkable r84uirement8 cOnC￿nI￿j the forni and
content of aG¢ounts set out in the Charilies (Ac(a)unts and Rep￿ts) Regulatlons 2008 other
than ory requlremert that th• accounls give a Yrue 8nd f#lrf vlv* which 18 not 8 matt8r
I have no con(*m8 8nd have coma a(xoss no other matter8 in cOnr￿A[0n th tho ￿MInatIOn
to which attgntion should be dravm In this rem kn ordw to a prow understandlng of
the accounls to be reached.
Katle Souvage FCCA
Chortsred Cerf*d Accoun
Phoenix Accountancy and Business Crnllry Limitad
Morley's Cottage
MorI￿S Yard
Walkergate
Beverky
HU17 9BY
817/20

jo)

SWANLAND VILLAGE HALL
Charity N￿nb￿. 1180273
BALANCE SHEEr
2019
Tangible a888ts
11.893
13,312
CURRENT ASSErJ
Debtors and preFeymwts
Bank balances:
Barclays - Current Commurfty
Accounl
Bardays- 100 Club
Community Account
Beverfey Bulldlng Sodety
1,180
28,698
4.774
66.415
66,063
CREDITORS: amounts tsillNJ
du• wlthln one y•ar
585
NET CURRENT ASSETS
FUNDS
General funds
Restricted funds
11
11
59.022
60,783
11
Approved by ts tru8te88 cffi date ....
Davld Evans
Treasurer

SWANLMD VILLAGE HALL
Charity Number. 1180273
NOTES TO THE FINANCIAL STATEMEF
For th• porlod ending 31 Docember 2020
AccouimNG POUCES
Basis of preparatlon
The financial statements have Lwi preparwj in aC£Ordan(￿ with Acix)unting and
Reporting by Ch8rtties: stateM￿t of Re(Th￿ded Practico apFAiGab18 lo d￿ritIeS
prepariry their accounts in a¢(xxtsn￿ with ts Finan(yal Rep￿Ing Standard
applicabfe in the UK and Rewblic d Ireland {FRS102) (effedive la January 2019)-
(Charities SORP (FRS102)). the )knThial reposting standard appficable in the UK and
Republic of Ireland (FRS102) aNI the Cftsqritss Ad 2011.
Swanland Mllag8 Hall me* definTIKX7 of a wblic benefft entity und8r FRS102.
Ass8ts and IHbthtRs ar8 inltlalty recognised at historical cost or trdnsaction value unless
otherwise stated in the relevdnl ac0)unl#￿ wlicy note(s).
This is the Se¢￿d of operation of the Charitable In(xw)rated Organisation
whith achieved dBritsble ststus on 110(*ob8r 2018. AJI assets and liabilities
transferred from Swanland Vdlage Hall. an unlncorpora￿j dBrity (Charity No:
1107061) on 30 Juna 2019.
Golng concom
The trustees o)nststs (tsity to be a (X)n(￿ and ts accounts have been
In￿)rne is recx)gnised V￿￿7 the dlarity has entid8ment to the fvnds, any perforniance
(￿nditionS atta￿7￿ to the itern(s) of In0)w￿ h8V8 been met. it is probable that the
in¢Thie be received and the arn(xmt ￿ be measured reliably
Gits in klnd
The tharity r8caives th& benefft of w(Ak orrfBd wt by volwthrs.
Interest racelvabl
Interest on funds ￿ld on dewsit is Indu￿ when re(knble and the amount I￿n b8
measured reliably by thaiity. this is rM)rmally upon ￿tIfi￿tIOn of the intèrest Paid or
pay8ble by ban
Fund accountlng
Restricted funds are funds vthich are to be used in accordan￿ wilh speafic restrictlons
impos8d by donors. Restrithd funds are acC(yM￿J ts Separately to each other and to
the oJr8 funding of th8 Charity.
General furKls aTr Unrestri(￿ fimds whith are available kn use at Ihe dlscretion of the
trustees In the furtherance of Ihe general obi&lives of the cknrity and which have not

SWANLAND VILLAGE HALL
Charity Number. 1180273
NOTES TO THE FINANCIAL STATEMEKrs
For tho porkxl endlng 31 December 2020
Exp8ndlture and Irr•mrabh VAT
Expendiiure is recognised once there is a legal or constTuctive obligallon to make
a payment to a third party, it is probable that settlement will be required and the
amount of the obligation can be measured reliably. Expenditure is dasslfi8d
under the following activtty headings:
. Costs of raising funds ￿rnp￿se the ojsts of trading.
. Expenditure on charitable activities
Irrecoverable VAT is charged as a cost against the acbvity for which the
expendilu￿ was incurred
Tanglblo fixed amets and dopr•clatlon
Tangible fixed a%sets ar8 ststed at cost less depreciation. Deweciation is
prowded at rates calculated Io Write off the tJ)st less estimated resldual value of
each asset over ils expected usefvl life. as follows:
PV C8118
S% on the straight Ilne basis
Furnitur8 and Equipment
10% to 33.33% on the straight line
basi8
Debtors
Trade and other debtors are recfjgnised at the settlement amount due after any
trade discount offered. Prepayments are valued at the amount pr8paid net of any
trade disu)unts due.
Cash at bank and In hand
Cash at bank and cash in hand indudes cash and short lerni hTghly liquid
Investments wth a short m8turity of three months or less from the date of
acquisltlon or openln9 of the deposit or simliar aecounL
Croditord and provlslons
Creditors and provislons are recognised where the charity has a present
obligation resulting from a past event that will probably result in the transfer of
funds to a third party and the amount due to settl8 the obligation can be
measured or estimated reliably. Creditors and provisions are normally recognlsed
at thelr settlement amount after allowing for any trade discounts due.
Taxatlon
In accordan￿ Paragraph 1 of Schedule 6 Finance Act 2010. the Charity is a
charity for tax purposes and is generally exempt from Income Tax and C8Pital
Gains Tax. but not from VAT. Irrecoverable VAT is induded in the cost of those
items to which it relate&
io

SWANLAND VILLAGE HALL
Charity Nunthr. 1180273
NOTES TO THE FINANCIAL STATEMEKrs
For the p•rfod endlng 31 Dec•mboY 2020
2. INCOME FROM CHARITABLE ACTMTIES
Goneral Restrlcted Total General Restrlc
Funds
Funds Funds Funds
Funds
2020
2020
2020
2019
2019
Totsl
Funds
2019
Room
hire
13,328
13.328
16,952
16.952
3. INCOME FROM OTHER TRADING AcmvmE8
Genernl Rostrlcted To(al General R•strlct
Funds Funds
Funds Funds
Funds
2020
2020
2019
2019
Total
Funds
2019
The
"100°
Club
Rents
2.604
1.128
1.128
3.874
6.478
1.560
2.688
4. INVESTMENT INCOME
Funds
2020
Funds
2020
Funds Funds Funds
2019
2019
Funds
2019
Intere*
received
118
118
183
183
DONATIONS AND GRANT INCOME
General Restricted Total General Restrlcted
Funds
Funds
Funds
Funds
Funds
2020
2020
2020
2019
2019
Total
Funds
2019
Cowd
Grants
10.000
6,345
16,345
li

SWANLAND VILLAGE HALL
Ch*ity Number. 1180273
NOTES TO THE FINANCIAL STATEMEiirs
Forthe perlod •ndlng 31 December 2020
5. EXPENDrruRE ON
CHARITABLE ACTMTIES
Funds Funds Fund5 Funds Funds
2020
2020
2020 2019
2019
Funds
2019
staff costs
Insurance and
water
H&gting and
lighting
Repairs and
renew81s
Cleaning
Independent
Examiner
other
Aw)untsnGy
Legal and
professional
fees and
li¢8nces
Other
6.345 15.843
7,042
7,042
1626
1.434
1.434
1.129
1,129
7.$40 5.382
370
5,382
306
370
174
174
1.113
1.133
1.139
1,139
1.469
921
187
921
Depreuation
Trustees
387
1,102
725
28.733
725
156
36 180 18.235
156
660 18 895
6. COSTS OF
FUNDRAISING
Funds Funds Funds Funds Funds
2020
2020 2019
2019
Funds
2019
The "100. Club
prlze rTh)n8y &
costs
1.797
1,797
1,076
1.076
12

SWANLAND VILLAGE HALL
NOTES ON THE FINANCIAL STATEMENTS
For the pwlod onding 31 D•cambw 2020
Chaiity Number. 118tr273
2020
2019
Salaries
Employer3. natknal Insuranc8
Payroll fees
15.628
6.924
215
118
15.843
The average wethy number offijll tine eq￿alent 8mpknyees was 1.
Trustees r8ceiv•J rK> remuneralim In ts (xwr*rt amnting p8ri(xJ. During the
Current ac(xJuntiry perKxJ Intstees wern reimbursed exp8nses of £725
(2020£156).
and
aryipment
Total
At 1 January 2020
Additi(ms
Dwjsals
79.130
79,130
70
At 31 Decemlw 2020
At 1 January 2020
Charged for the perkxl
65.818
65.818
At 31 De¢￿ber 2020
67,307
Net book value
At 31 DKemlx 2020
11.893
At 31 De{XM￿ 2019
DEBTORS
2020
2019
1.023
1.1P)O
debts
1.023
1,160
13

SWANLAND VILLAGE HALL
NOTES ON THE FINANCIAL STATEMENrs
For tho pgrlod endlng 31 Dec•mber 2020
Charity Number. 1180273
10.
CREDrfoRS
2020
2019
Cr8ditOlB and accTuals
1.206
565
565
11. FUNDS
January Incomlng Outgolng Trnnsl•r December
2020
funds
General
Fund
Total
unrestrfctsd
fvnds
60,783
27,320
(28.733)
(348)
59,022
60,783
27.320
(28.733)
(348)
59,022
R86tr1cted
Funds
- ￿pital
expendlture
Blinds
PV Cells
335
(335)
3,600
3,600
Coronavirus
Job r8tention
(6.345)
"1(hJ"
Club- capital
13,945
1.302
{767)
14,480
"101Y
147
1,302
{1,797)
348
Club
revenue
Totsl
restrlctod
funds
18.027
(9,244)
18.080
Totsl funds
78.810
37.977
14
77.102

SWANLAND VILLAGE HALL
ch￿ Number. 1180273
For ts prlod ondlng 31 De¢•mbor 2020
11. Fund8 (con1kn￿d>
contrlbute kn tho wag88 of staff m&nbers th> were fudWed due lo Iha Covid-19
pandemlc.
The PV furKI reVe8￿ts a grart frryn the C<rnunty Sustainable Energy
Programme for FJhotov¢th Cells on ts vllage hell roof. The fvnd balance is reduced
by the annual depreaation (tharge.
The "100. Club was 8stsbllsl*d to help ralse funds to pay for equlpplng and Improvlng
the h811. The expenditure fund balance is reducad by the annual depreclation charge
and the revenue cost fund balanc* by the paym8nt of wties and o)sts. A transfer of
£348 was made to the.10￿ dub revenuo fvrKls from unr08tr1cted lund8 a8 more prlzes
12. R•lat•d Party Trnn•actk
Durlng tho Ilnandal pwkjj th• Cha￿Y had rn re￿ paty transacdc￿ wlth Its
Twstse&
13. Golng Conc•m
Durlng th6 prevlous fina￿>al pthl the assets ald Ilablllll88 of the u￿nCorpOrated
838oclallon Sw￿land Vlllage Hall (registsr￿1 Charity No: 110761) were transfeffed to
the Charitable In(• tynisation (CIO).
Thls provldes the benefft of tha organi8akn havkng a dl8llnt# legal Idendty 8nd
provklee Umbtad Uoblllty for Iha Tru8*88.
The charfty generates Ihe mwity tts INxTh fr(xn (xrt the f*ilitl88 and
15