2021-01-31-accounts - Saltash Tennis Centre

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Trustees' Annual Report for the period

Period start date

Period end date

1st Feb 2020

31st Jan 2021Year

From

Section A Reference and administration details

Charity name Saltash Tennis Centre Other names charity is known by STC Registered charity number (if any) 1180248 Charity's principal address Warfelton Saltash Cornwall Postcode PL12 4NE

Saltash Tennis Centre

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Michael Madden	Accounts	STC Committee
David Knight		STC Committee
Birte Morris		STC Committee
Jon Jacobs		STC Committee

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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March 2012

Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution

Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Appointed by the Committee Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

As part of our Constitution.

You may choose to include 2. We are a Tennis Centre affiliated to the LTA.

additional information, where relevant, about:

We lease the site from Cornwall Council on a new 30-year lease. 4. We see no major risks.
policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

To provide a leisure facility for the use of ALL in the community to participate in tennis, inducting the provision of coaching with competitive opportunities.

Summary of the objects of the charity set out in its To advertise and promote the club with our governing body the LTA and governing document working with other organisations, achieve growing participation within the within the wider community.

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To encourage the participation in sport for all ages contributing to the opportunities to reduce both childhood and adult obesity through regular exercise in compliance with advice from the Chief Medical Officer, Stay Active, Stay Active, guidelines. regular exercise in compliance with advice from the Chief Medical Officer "Start Active, Stay Active’’ guidelines.

To increase membership, ensuring that equity and equal opportunities are incorporated across STC's development, reflecting the diversity of the community we serve.

Summary of the main activities undertaken for the To ensure a duty of care to all visitors,. members and adhering to our public benefit in relation to stated policies and procedures in the areas of child protection, equality, these objects (include within diversity, health and safety and volunteering. this section the statutory declaration that trustees have To ensure that at all times we ascribe to be non-discriminatory and had regard to the guidance provide services in a way that is fair to everyone using the facility. issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

We are a friendly outward facing Tennis facility/hub which encourages participation from everyone In Saltash and South-East Cornwall.

You may choose to include further statements, where relevant, about:

We encourage everyone irrespective of ability to make the best of themselves. This broad ambition is supported by a loyal team of approximately eight volunteers who give up their time to lay on Mini Tennis for children from 5yrs-12yrs on Saturday mornings and a Coaching programme for juniors and adults supporting our Club Coach throughout the rest of the week.

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

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March 2012

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Finding ourselves in the world of COVID lockdown for much of the year when the club was open it entered into a flurry of activity.

Our chairman along with Jon Jacobs (one of the trustees), embarked on a much-needed refurbishment of the club house.

With no investment from Cornwall Council both the ladies and men’s changing rooms were in poor condition, plus the main area of the club house had been flooded several times due to burst water pipes and was also in need of a refurbished. The clubhouse building needed making watertight so, so the outer cladding was replaced as was areas of the roof.

Mini tennis and coaching continued to grow in numbers even with the reduced window of lessons due to COVID, plus through the hard work of our current coach some very successful summer camps were held late summer onwards, which were very well attended.

Surprisingly through the loyalty of our membership we were able to retain almost everyone from the previous year and a few new people appeared and joined the club.

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March 2012

Section E Financial review

As part of the renewing of the lease Cornwall council gave us a grant.

Brief statement of the

charity’s policy on reserves

£10,000 to improve the club’s facilities, much of this money has been used to refurbish the club house. A further grant for £10,000 called a ‘COVID grant’ also was given to the club by Cornwall Council. This money remains unspent at present, we are currently looking at quotes for the boundary fence which needs replacing to make the facility secure.

This enabled the Clubs savings account not to be touched.

Details of any funds materially in deficit

None at present.

Further financial review details (Optional information)

Our principal source of funds is from our Membership subscriptions and
You may choose to include Mini Tennis income.
additional information, where relevant about: Fundraising includes modest social activities, including Saltash May Fair
• the charity’s principal stall and car boot sales sources of funds (including any fundraising); The balance of the Howton Solar Windfarm Fund was spent on Mini
• how expenditure has Tennis coaching equipment. supported the key objectives With little drop in the membership income, we were able to continue with
of the charity. the court maintenance programme ( we have two grass courts), without
• investment policy and having to using any of our reserves. objectives including any ethical investment policy We did also manage to purchase a mower for the cutting of the grass adopted. courts.

Once the accounts for 2020-21 have been completed the clubs committee plan to move on to further fundraising and grant applications to move forward on the clubs future developments programme.

Section F Other optional information

Considering the COVID situation we found ourselves in during 2020 we are pleased to say that with the support of the community and the loyal membership we seem to have weathered the situation far better than expected, though has delayed our efforts to move the club forward, possible removal of the grass courts, which are to be replaced with hard courts, flood lighting and securing the perimeter of the club by replacing the fencing on the south side of the centre.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

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March 2012

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Michael Madden	David Knight
	STC Treasurer/Trustee	STC Trustee

	28-10-21	28-10-21

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March 2012

Saltash Tennis Centre CIO	Saltash Tennis Centre CIO		1180248
Receipts andpayments accounts					CC16a
For the period from	01/02/2020	To	31/01/2021

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 2,625 193 660 165 32 275 - 3 10,288 330 50 - - 14,621 - - - 14,621 360 - 200 - - - 12 - - 1,634 - 150 520 288 - 252 - 3,416 1,399 - 1,399 4,815 9,806 - 21,878 31,684	Restricted funds to the nearest £ - - - - - - - - 10,000 - - 10,000 - - - 10,000 - - - - - - - - 7,030 1,400 - - - - - - - 8,430 - - - 8,430 1,570 - 1,400 2,970	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 2,625 193 660 165 32 275 - 3 20,288 330 50 - - 24,621 - - - 24,621 360 - 200 - - - 12 - 7,030 3,034 - 150 520 288 - 252 - 11,846 1,399 - 1,399 13,245 11,376	Last year to the nearest £
Memberships(adult)	2,625				3,504
Memberships(junior)	193				310
Mini Tennis	660				2,501
Donations	165				50
Court fees	32				7
Half term camps	275				-
Fundraising	-				392
Bank interest	3				7
Grants received	10,288				5,000
Cornwall LTA Affiliation Fees refunded	330
AGM deposit refunded	50
From Saltash Tennis Centre	-				22,526
	-				-
*Sub total*(Gross income for AR)	14,621				34,297

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					34,297

Cornwall LTA Affiliation Fees	360				660
P & D League entryand raffle	-				76
Tennis balls	200				340
Junior & Mini member T Shirts	-				175
Advertisingand fairs	-				95
Room rental for meetings	-				26
Website	12				12
AGM costs	-				306
Club improvement expenditure	-				2,650
Court &ground maintenance	1,634				65
Social events	-				84
Legal andprofessional	150				528
Coachingcosts	520				2,130
Miscellaneous expenditure	288				273
Grant expenditure	-				3,599
Rent and rates	252				-
	-				-
*Sub total*	3,416				11,019

A4 Asset and investment purchases, (see table)
Mower	1,399
	-
*Sub total*	1,399				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					11,019

	9,806	1,570	-	11,376	23,278
	-	-	-	-	-
	21,878	1,400	-	23,278	-
	31,684	2,970	-	34,654	23,278

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Lloyds current account Lloyds deposit account Details Details Mower Details Signature	Unrestricted funds Restricted funds to nearest £ to nearest £ 24,296 - 7,388 2,970 - - 31,684 2,970 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted 1,399 - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name David Knight Jon Jacobs	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)





			Date of approval
		David Knight	28/10/21
		Jon Jacobs	28/10/21