## **Trustees' Annual Report for the period**
Period start date
Period end date
1st Feb 2020
31st Jan 2021Year
**From**
**To**
## Section A Reference and administration details
**Charity name** Saltash Tennis Centre **Other names charity is known by** STC **Registered charity number (if any)** 1180248 **Charity's principal address** Warfelton Saltash Cornwall **Postcode PL12 4NE**
Saltash Tennis Centre
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Michael Madden|Accounts||STC Committee|
||David Knight|||STC Committee|
||Birte Morris|||STC Committee|
||Jon Jacobs|||STC Committee|
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|
|---|---|---|
||||
||||
||||
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|**Name of chief executive or names of senior staff members (Optional information)**|||
||||
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution
Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Appointed by the Committee Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
1. As part of our Constitution.
You **may choose** to include 2. We are a Tennis Centre affiliated to the LTA.
additional information, where relevant, about:
3. We lease the site from Cornwall Council on a new 30-year lease. 4. We see no major risks.
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
To provide a leisure facility for the use of ALL in the community to participate in tennis, inducting the provision of coaching with competitive opportunities.
**Summary of the objects of the charity set out in its** To advertise and promote the club with our governing body the LTA and **governing document** working with other organisations, achieve growing participation within the within the wider community.
**TAR**
March **2012**
2
To encourage the participation in sport for all ages contributing to the opportunities to reduce both childhood and adult obesity through regular exercise in compliance with advice from the Chief Medical Officer, Stay Active, Stay Active, guidelines. regular exercise in compliance with advice from the Chief Medical Officer "Start Active, Stay Active’’ guidelines.
To increase membership, ensuring that equity and equal opportunities are incorporated across STC's development, reflecting the diversity of the community we serve.
**Summary of the main activities undertaken for the** To ensure a duty of care to all visitors,. members and adhering to our **public benefit in relation to** stated policies and procedures in the areas of child protection, equality, **these objects (include within** diversity, health and safety and volunteering. **this section the statutory declaration that trustees have** To ensure that at all times we ascribe to be non-discriminatory and **had regard to the guidance** provide services in a way that is fair to everyone using the facility. **issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
We are a friendly outward facing Tennis facility/hub which encourages participation from everyone In Saltash and South-East Cornwall.
You **may choose** to include further statements, where relevant, about:
We encourage everyone irrespective of ability to make the best of themselves. This broad ambition is supported by a loyal team of approximately eight volunteers who give up their time to lay on Mini Tennis for children from 5yrs-12yrs on Saturday mornings and a Coaching programme for juniors and adults supporting our Club Coach throughout the rest of the week.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
Finding ourselves in the world of COVID lockdown for much of the year when the club was open it entered into a flurry of activity.
Our chairman along with Jon Jacobs (one of the trustees), embarked on a much-needed refurbishment of the club house.
With no investment from Cornwall Council both the ladies and men’s changing rooms were in poor condition, plus the main area of the club house had been flooded several times due to burst water pipes and was also in need of a refurbished. The clubhouse building needed making watertight so, so the outer cladding was replaced as was areas of the roof.
Mini tennis and coaching continued to grow in numbers even with the reduced window of lessons due to COVID, plus through the hard work of our current coach some very successful summer camps were held late summer onwards, which were very well attended.
Surprisingly through the loyalty of our membership we were able to retain almost everyone from the previous year and a few new people appeared and joined the club.
**TAR**
March **2012**
4
## **Section E Financial review**
As part of the renewing of the lease Cornwall council gave us a grant.
## **Brief statement of the**
**charity’s policy on reserves**
£10,000 to improve the club’s facilities, much of this money has been used to refurbish the club house. A further grant for £10,000 called a ‘COVID grant’ also was given to the club by Cornwall Council. This money remains unspent at present, we are currently looking at quotes for the boundary fence which needs replacing to make the facility secure.
This enabled the Clubs savings account not to be touched.
**Details of any funds materially in deficit**
None at present.
## **Further financial review details (Optional information)**
- Our principal source of funds is from our Membership subscriptions and
- You **may choose** to include Mini Tennis income.
- additional information, where relevant about: Fundraising includes modest social activities, including Saltash May Fair
- • the charity’s principal stall and car boot sales sources of funds (including any fundraising); The balance of the Howton Solar Windfarm Fund was spent on Mini
- • how expenditure has Tennis coaching equipment. supported the key objectives With little drop in the membership income, we were able to continue with
- of the charity. the court maintenance programme ( we have two grass courts), without
- • investment policy and having to using any of our reserves. objectives including any ethical investment policy We did also manage to purchase a mower for the cutting of the grass adopted. courts.
Once the accounts for 2020-21 have been completed the clubs committee plan to move on to further fundraising and grant applications to move forward on the clubs future developments programme.
## **Section F Other optional information**
Considering the COVID situation we found ourselves in during 2020 we are pleased to say that with the support of the community and the loyal membership we seem to have weathered the situation far better than expected, though has delayed our efforts to move the club forward, possible removal of the grass courts, which are to be replaced with hard courts, flood lighting and securing the perimeter of the club by replacing the fencing on the south side of the centre.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**TAR**
March **2012**
5
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|||
|---|---|---|
||
Michael Madden|David Knight|
||
STC Treasurer/Trustee|STC Trustee|
||||
||28-10-21|28-10-21|
**TAR**
March **2012**
6
|**Saltash Tennis Centre CIO**|**Saltash Tennis Centre CIO**||**1180248**|||
|---|---|---|---|---|---|
|**Receipts andpayments accounts**|||||**CC16a**|
|**For the period**
**from**|01/02/2020|**To**|31/01/2021|||
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||
|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**2,625**
**193**
**660**
**165**
**32**
**275**
**-**
**3**
**10,288**
**330**
**50**
**-**
**-**
**14,621**
**-**
**-**
**-**
**14,621**
**360**
**-**
**200**
**-**
**-**
**-**
**12**
**-**
**-**
**1,634**
**-**
**150**
**520**
**288**
**-**
**252**
**-**
**3,416**
**1,399**
**-**
**1,399**
**4,815**
**9,806**
**-**
**21,878**
**31,684**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**10,000**
**-**
**-**
**10,000**
**-**
**-**
**-**
**10,000**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**7,030**
**1,400**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**8,430**
**-**
**-**
**-**
**8,430**
**1,570**
**-**
**1,400**
**2,970**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**2,625**
**193**
**660**
**165**
**32**
**275**
**-**
**3**
**20,288**
**330**
**50**
**-**
**-**
**24,621**
**-**
**-**
**-**
**24,621**
**360**
**-**
**200**
**-**
**-**
**-**
**12**
**-**
**7,030**
**3,034**
**-**
**150**
**520**
**288**
**-**
**252**
**-**
**11,846**
**1,399**
**-**
**1,399**
**13,245**
**11,376**||**Last year**
**to the nearest £**|
|Memberships(adult)|**2,625**|||||**3,504**|
|Memberships(junior)|**193**|||||**310**|
|Mini Tennis|**660**|||||**2,501**|
|Donations|**165**|||||**50**|
|Court fees|**32**|||||**7**|
|Half term camps|**275**|||||**-**|
|Fundraising|**-**|||||**392**|
|Bank interest|**3**|||||**7**|
|Grants received|**10,288**|||||**5,000**|
|Cornwall LTA Affiliation Fees refunded|**330**||||||
|AGM deposit refunded|**50**||||||
|From Saltash Tennis Centre|**-**|||||**22,526**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**14,621**|||||**34,297**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||||**34,297**|
||||||||
|Cornwall LTA Affiliation Fees|**360**|||||**660**|
|P & D League entryand raffle|**-**|||||**76**|
|Tennis balls|**200**|||||**340**|
|Junior & Mini member T Shirts|**-**|||||**175**|
|Advertisingand fairs|**-**|||||**95**|
|Room rental for meetings|**-**|||||**26**|
|Website|**12**|||||**12**|
|AGM costs|**-**|||||**306**|
|Club improvement expenditure|**-**|||||**2,650**|
|Court &ground maintenance|**1,634**|||||**65**|
|Social events|**-**|||||**84**|
|Legal andprofessional|**150**|||||**528**|
|Coachingcosts|**520**|||||**2,130**|
|Miscellaneous expenditure|**288**|||||**273**|
|Grant expenditure|**-**|||||**3,599**|
|Rent and rates|**252**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**|**3,416**|||||**11,019**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
|Mower|**1,399**||||||
||**-**||||||
|**_Sub total_**|**1,399**|||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**11,019**|
||||||||
||**9,806**|**1,570**|**-**|**11,376**||**23,278**|
||**-**|**-**|**-**|**-**||**-**|
||**21,878**|**1,400**|**-**|**23,278**||**-**|
||**31,684**|**2,970**|**-**|**34,654**||**23,278**|
7
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Lloyds current account
Lloyds deposit account
**Details**
**Details**
Mower
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**24,296**
**-**
**7,388**
**2,970**
**-**
**-**
**31,684**
**2,970**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**1,399**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
David Knight
Jon Jacobs|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||David Knight|28/10/21|
|||Jon Jacobs|28/10/21|
8