Charity No: 1180233 Company No: CE015329
SMILEY ARK KIDS
TRUSTEES REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023
SMILEY ARK KIDS
Report and Accounts for the period ended 31 August 2023
| CONTENTS | |
|---|---|
| Charity and Administrative Information | 3 |
| Trustees Annual Report | 4-6 |
| Independent Examiner's Report | 7 |
| Statement of Financial Activities | 8 |
| Balance Sheet | 9 |
| Notes to Accounts | 10-12 |
| Income and Expenditure Account for the year | 13 |
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SMILEYARK KIDS
Charity and Administration Information
Charity Name
Smiley Ark Kids
Charity Registration Number
1180233
Trustees
Miss Taiye Georgina Salami (Chairperson, appointed September 2023) Mrs Susan Olusola Ikpefuran Mrs Omotayo Abosede Osoko Mr Adebayo Olumuyiwa Emanuel (former Chairperson, resigned February 2024) Mrs Mercy Danso (resigned December 2023)
Registered Address
29 Cameron Drive Dartford Kent DA1 5GN
Bankers
Lloyds Bank 130 Broadway Bexleyheath London DA6 7DP
Independent Examiner
Gabriel Christopher & co Suite 13, Forest House 8 Gainsborough Road London E11 1HT
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SMILEY ARK KIDS
Report of the Trustees for the year ended 31 August 2023
Our Aims and Objectives
Purpose and Aims
The objects of the charity are:
To advance and provide facilities for education, training, social welfare, recreation, and other leisure time activities with the object of improving the conditions and quality of life of children, youths, and families in the London Borough of Bexley, and surrounding areas.
The organisation has been providing a service in the community since 2004 to local disadvantaged families, elderly members (70+) of the family, vulnerable children, young people and supporting parents back into work and education. The organisation continues to provide children and young adults with enriching activities adopting a holistic approach to meeting users’ needs.
The organisation currently carries out its purposes by offering breakfast and after school club activities, parenting training, advice and support, holiday clubs for children in underserved locations in a variety of schools during the academic school term
During the holiday seasons, we deliver the Holiday Activities & Food (HAF) programme, and various enrichment activities and fun-themed holiday clubs to local disadvantaged families and children on free school meals, children and young people including children with disabilities (SEND). During the year, we worked in partnership with local organisations, community organisations, housing associations, local authorities, and schools.
Community engagements have also been enhanced with the “SmileyArk Foodbank” initiative which has continued to serve local disadvantaged families, low-income families, families with vulnerable children and adults with food parcels delivered to their doorsteps especially during the pandemic (COVID-19). This food bank initiative has continued to be offered as part of the charity’s core activities due to increasing and continuing demands from benefiting families. During this financial year, this initiative through collaboration with the Neighbourly food scheme received food donations, toiletries donations, etc across 9 stores including superstores, which provided 7,760 meals (3.14 total tonnage of food) delivered to the beneficiaries across the year.
Our Youth Club, “SAY!” is a young people-led group, which aspires to develop positive young citizens through enrichment activities and raising aspirational goals. Enrichment activities include various volunteering opportunities in the community, career guidance, creative arts, learning and developing new skills such as leadership, organization, and time management skills. SAY! also has a football club called BLANCO FC who have regular matches and tournaments.
As a BAME-led organisation, we provide relevant support to schools and their BAME community, fostering the wellbeing of their children and young people, being a voice for the BAME parents where required, giving parenting advice bearing in mind cultural differences and biases, support parents in returning to work, and their families especially new immigrants to the country. We work with families who are vulnerable, high risk (e.g., sickle cell diseases and disabilities) and have been directly impacted by the COVID-19 pandemic. We work to assist them in overcoming challenges and providing the much-needed support through the unprecedented times and recovery.
The organisation has community members that make up the board of trustees who use and speak to our service users and speak to our service users and people in the community at large
Ensuring Our Work Delivers Our Aims
The focus of our work servicing families in the Bexley and surrounding areas through provision of breakfast and afterschool care for families, working with local councils to deliver enrichment and fun clubs during school holidays, providing summer events with the council, working with food banks, and delivering food to families in need in the community.
SmileyArk has community members that make up the board of trustees who use and speak to our service users and people in the community at large.
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SMILEY ARK KIDS
Report of the Trustees for the year ended 31 August 2023
How Our Activities Deliver Public Benefit
Through helping the less privileged and vulnerable members of the society, and through the operation of a foodbank and and delivery of food parcels.
Who used and benefited from our Services?
Local councils, Children/families, elderly, and those who are vulnerable in the community.
Financial Review
Reserves Policy
The trustees have established the level of reserves (funds that are freely available) that the charitable should hold. Reserves are needed to bridge the gap between the charity's spending and receiving resources through parental fees and grants, Reserves are also held to cover emergency repairs and expenditure. The charity's policy is that the reserves held should be between six and nine months of the expenditure.
Principal Funding Sources
Aside from the income generated from fees from parents, the principal funding source for the charitable company is currently by way of grants from local authority, fund raising and public donations. Specifically for this accounting year, . grants were received for holiday clubs under the government’s HAF (Holiday and Food) scheme.
Investment Policy
The Charity has cash as set out in the Charity’s Balance Sheet. The objective of the investment policy is to invest cash at banks where the capital is protected. The Charity currently has a policy of keeping any surplus liquid funds in cash at banks where immediate access and security of funds is guaranteed.
Plans for Future Periods
The Charity plans to continue the activities outlined above in the forthcoming years subject to satisfactory funding arrangements. Smileyark Kids plans to continue gaining grounds in the community and be able to reach more families in the provision of food, childcare services, and other community events to help cater to their everyday needs as well as seek opportunities for growth where possible.
Structure, Governance and Management
Governing Document
Smiley Ark Kids was registered as a Charitable Incorporated Organisation (CIO) with the Charity Commission on 08 October 2018 (Charity No: 1180233).
Recruitment and Appointment of Trustees
Appointment of charity trustees
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1) Apart from the first charity trustees, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees.
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2) In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.
Trustees Induction and Training
The charity trustees will make available to each new charity trustee, on or before his or her first appointment: a) a copy of the current version of this constitution; and
b) a copy of the CIO’s latest Trustees’ Annual Report and statement of accounts.
Risk Management
The trustees are working on a Risk Management strategy which comprises:
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An annual review of the risks the charitable company may face.
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Its systems and procedures; and
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The impact of future funding and the financial implications on the organisation.
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SMILEY ARK KIDS
Report of the Trustees for the year ended 31 August 2023
Responsibilities of the Trustees
Charity law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable trust as at the balance sheet date and of its incoming resources and applications of resources, including income and expenditure, for the financial year. In preparing those financial statements the Trustees should follow best practice and
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Select suitable accounting policies and then apply them consistently;
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Make judgements and estimates that are reasonable and prudent;
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Prepare the financial statements on the on- going basis unless it is inappropriate to presume that the charity will
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continue on that basis.
The Trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time financial position of the charity and enables them to ensure that the financial statements comply with Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Members of the Board of Trustees
Members of the Board of Trustees, and trustees for the purpose of charity law, who served during the year and up to the date of this report are set out on page 1.
In accordance with charity law, as trustees, we certify that: So far as we are aware, there is no relevant information of which the charity's accountants are unaware; and as the trustees of the charity, we have taken all steps that we ought to have taken in order to make ourselves aware of any relevant information and to establish that the Charity's accountants are aware of that information.
This report has been prepared, By order of trustees:
Taiye Georgina Salami (Jun 29, 2024 19:41 GMT+1)
Miss Taiye Georgina Salami Chairperson, Board of Trustees
Date: 29/06/2024
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SMILEY ARK KIDS INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES
I report on the accounts of the Trust for the period ended 31 August 2023, which are set out on pages 11 to 16.
RESPECTIVE RESPONSIBILITIES OF THE TRUSTEES AND EXAMINER
The charity's trustees are responsible for the preparation of the accounts.
The charity's trustees consider that an audit is not required for this year (under section 144 (2) of the Charities Act 2012 (the 2012 act) and that an independent examination is needed. It is my responsibility:
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to examine the account under section 145 of the 2012 Act;
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to follow the procedures laid down in the general Direction given by the Charity Commission under section 145(5)(b) of the 2012 Act; and
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to state whether particular matters have come to my attention
BASIS OF INDEPENDENT EXAMINER'S REPORT
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the Accounts presented with those records. It also includes consideration of any unusual items or disclosures in the Accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
INDEPENDENT EXAMINER'S STATEMENT
In connection with my examination, no matter has come to my attention:
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(1) which gives me reasonable cause to believe that in any material respect the requirements:
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to keep accounting records in accordance with section 130 of the 2012 Act
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and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2012 Act have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
A G Oyewole FCCA
Gabriel Christopher & co Chartered Certified Accountants Unit 13, Forest House 8 Gainsborough Road London E11 1HT
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SMILEY ARK KIDS
Statement of Financial Activities for the year ended 31 August 2023
| Notes Incoming Resources Incoming resources from generated funds: Charitable Activities 2 Grants and other income 3 Total Incoming Resources Resources Expended Charitable expenditure: Expenditure on charitable activities 4 Administrative and support cost 5 Management and governance costs: 6 Total Resources expended Net Incoming/(Outgoing) Resources for the year Net Movement in Funds 7 Total funds brought forward Total funds carried forward |
2023 2022 Unrestricted Restricted Total Total £ £ £ £ 157,967 - 157,967 127,890 - 55,140 55,140 112,689 157,967 55,140 213,107 240,579 91,424 52,531 143,956 153,206 46,141 2,609 48,750 53,052 1,200 - 1,200 900 138,765 55,140 193,905 207,158 19,202 - 19,202 33,420 19,202 - 19,202 33,420 176,851 - 176,851 143,431 196,054 - 196,054 176,851 |
|---|---|
The statement of financial activities includes all gains and losses in the year. All incoming resources and resources expended derive from continuing activities.
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SMILEY ARK KIDS
Balance Sheet as at 31 August 2023
| Notes FIXED ASSETS Tangible Fixed Assets 10 CURRENT ASSETS Debtors and prepayment 11 Cash at bank and in hand CURRENT LIABILITIES Creditors: Amount falling due within a year 12 NET CURRENT ASSETS LONG TERM LIABILITIES Creditors: Amount falling due: After more than one year- unresctricted 13 NET ASSETS 14 Unrestricted 15 Restricted 15 TOTAL FUNDS |
2023 2022 £ £ £ £ 6,717 20,221 6,717 20,221 16,486 26,682 207,277 188,600 223,763 215,282 (18,129) (42,188) 205,634 173,094 212,351 193,315 (16,297) (16,464) 196,054 176,851 196,054 176,851 - - 196,054 176,851 |
|---|---|
Approved by the Trustees and Signed on their behalf:
Signature:
Taiye Georgina Salami (Jun 29, 2024 19:41 GMT+1)
Name: Taiye Georgina Salami
Date:29/06/2024
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SMILEY ARK KIDS
Notes to the financial statements for the period ended 31 August 2023
ACCOUNTING POLICIES
The accounts have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice - Accounting and Reporting by Charities (SORP 2005) issued in March 2005 as modified for smaller charities.
1. INCOMING RESOURCES
These are recognised in full in the Statement of Financial Activities in the period in which they are received. Included are income from tithes, offerings and interest received during the year from investments and accounted for as unrestricted-funds.
| 2. Income Charitable Activities 3. Other Income Grant Funding- SmileyArk Kids Club Grant Funding- SmileyArk Foodbank Grant Funding- Holiday Clubs Sundry Income |
Unrestricted Fund Restricted Fund Total Fund Total Fund 2023 2023 2023 2022 £ £ £ £ 157,967 - 157,967 127,890 157,967 - 157,967 127,890 Unrestricted Fund Restricted Fund Total Fund Total Fund 2023 2023 2023 2022 £ £ £ £ - - - 2,955 - 1,000 1,000 - - 54,140 54,140 109,734 - - - - - 55,140 55,140 112,689 |
|---|---|
During the year, the organisation obtained different grant funding for its charitable activities and other supporting initiatives like the SmileyArk Holiday Clubs from different donor organisations and government establishments within the United Kingdom, including the government’s Holiday and Food (“HAF”) Programme delivered in partnership with the London Borough of Bexley, and HAF program delivered in partnership with The Royal Borough of Greenwich.
We also received a grant from The Neighbhourly Food M&S Fund for the SmileyArk Foodbank initiative during the year.
All grants obtained for different initiatives were fully expended during the financial year for the respective reasons they were obtained during the financial year.
COST OF ACTIVITIES IN FURTHERANCE OF CHARITY'S OBJECTS
This comprises all expenditure directly related to the objects of the of the charity. It also includes the expenditure in support of that activity where material.
| 4. Charitable Activities Kids Clubs and Foodbank operations Wages and Salaries (incl. Holiday Clubs) Director's Renumeration Temporary Staff and Recruitment Staff Training and Other Staff Cost |
2023 2023 2023 2022 Unrestricted Restricted Total Total Funds Funds Funds Funds £ £ £ £ 2,691 20,259 22,950 9,250 51,680 18,438 70,118 91,636 24,905 7,630 32,535 29,117 11,146 6,205 17,351 20,953 1,002 - 1,002 2,251 91,424 52,531 143,956 153,206 |
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5. Administrative and Support cost
| Premises Cost Software Advertising/ Promotional and Office Costs Bank Charges and Card repayment Telephone & internet charges Club Insurance Equipment expensed Motor expenses Finance cost Depreciation and armotisation Employer national insurance Employer pension 6. Governance Cost Accountancy fees |
2023 2023 2023 2022 Unrestricted Restricted Total Total Funds Funds Funds Funds £ £ £ £ 15,805 2,080 17,885 20,317 2,080 - 2,080 1,866 550 239 789 - 874 - 874 891 2,472 - 2,472 2,877 583 290 873 796 245 - 245 1,035 3,957 - 3,957 4,429 927 - 927 1,587 13,867 - 13,867 14,342 3,590 - 3,590 3,652 1,191 - 1,191 1,260 46,141 2,609 48,750 53,052 2023 2023 2023 2022 £ £ £ £ 1,200 - 1,200 900 1,200 - 1,200 900 |
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7. NET MOVEMENT IN FUNDS FOR THE YEAR
| The net movement in funds for the year is stated after charging Depreciation & armotisation Accountancy fees Other accruals |
2023 2022 £ £ 13,867 14,342 1,200 900 - - 15,067 15,242 |
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10. FIXED ASSETS
| Cost At 1 September 2022 Additions in the year Disposals At 31 August 2023 Depreciation At 1 September 2022 Charge for the year At 31 August 2023 Net Book Value At 31 August 2023 At 31 August 2023 |
Computer equipment Motor Vehicle Furniture & Fittings Total £ £ £ £ 13,647 50,760 - 64,407 - - - - - - - - 13,647 50,760 - 64,407 9,500 34,686 - 44,186 3,352 10,152 - 13,504 12,852 44,838 - 57,690 795 5,922 - 6,717 4,147 16,074 - 20,221 |
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Computer equipment at cost includes restricted amount of £3,389.
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| 11. Debtors: Amounts falling due within one year Debtors Prepayments |
2023 2022 £ £ 15,595 24,612 892 2,070 16,486 26,682 |
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Debtprs are recognised at the settlement amount. Prepayments are values at the amount prepaid.
12. Creditors: Amounts falling due within one year
| Deferred Income Accruals Customer advance payment Lease Liability-Motor vehicle finance Other payables |
2023 2022 £ £ - - 13,260 16,720 2,171 437 - 24,779 2,699 252 |
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| 18,129 42,188 |
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| 13 Creditors: Amounts falling due after more than one year- unrestricted Other creditors- Customer deposits Project funds |
2023 2022 £ £ 10,077 10,244 6,220 6,220 |
| 16,297 16,464 |
14. Analysis of net assets between funds
| Tangible Fixed Assets Current Assets Current Liabilities Long-term Liabilities |
Unrestricted Restricted Total Funds Funds Transfers Funds 2023 2023 £ £ £ £ 6,717 - - 6,717 223,763 - - 223,763 (18,129) - - (18,129) (16,297) - - (16,297) 196,054 - - 196,054 |
|---|---|
15. Movements in Funds
| Restricted Funds: Total Restricted Funds Unrestricted Funds: General Funds Total Unrestricted Funds |
At 1 September 2023 Incoming Resources Outgoing Resources At 31 August 2023 £ £ £ £ - - - - - - - - 176,851 213,107 (193,905) 196,054 176,851 213,107 (193,905) 196,054 |
|---|---|
15.1 UNRESTRICTED FUNDS
These are grants and donations received or receivable for the objects of the charity without restrictions as to purpose but are available as general funds.
15.2 RESTRICTED FUNDS
Restricted funds are used for the purpose as specified by the donor. Expenditure that meets these criteria is identified to the fund.
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SMILEY ARK KIDS
Income and Expenditure Account for the year ended 31 August 2023
| Income and endowments from: Charitable Activities Donations and Grants Less: Overheads Premises Costs Hire of premises Administrative expenses-General Software Advertising/ Promotional and Office Costs Bank charges & card repayment Telephone & internet charges Club Insurance Employer NI and Pension Equipment expensed Charitable Activities Club operations and foodbank direct cost Wages and Salaries Management allowance Temporary staff and recruitment Staff training and other staff cost Professional Fees Accountancy fees Support Costs Finance cost Depreciation & armortisation Motor expenses Net income/(expenditure) Total funds brought forward Surplus/(deficit) carried forward |
£ £ 17,885 17,885 2,080 789 874 2,472 873 4,781 245 12,114 22,950 70,118 32,535 17,351 1,002 143,956 1,200 1,200 927 13,867 3,957 18,751 |
2023 £ 157,967 55,140 213,107 193,905 19,202 176,851 196,054 |
£ £ 20,317 20,317 1,866 - 891 2,877 796 4,912 1,035 12,377 9,250 91,636 29,117 20,953 2,251 153,206 900 900 1,587 14,342 4,429 20,358 |
2022 £ 127,890 112,689 240,579 207,158 33,420 143,431 176,851 |
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29/06/2024
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