**Charity No: 1180233 Company No: CE015329**
## **SMILEY ARK KIDS**
**TRUSTEES REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023**
## **SMILEY ARK KIDS**
## **Report and Accounts for the period ended 31 August 2023**
|**CONTENTS**||
|---|---|
|Charity and Administrative Information|3|
|Trustees Annual Report|4-6|
|Independent Examiner's Report|7|
|Statement of Financial Activities|8|
|Balance Sheet|9|
|Notes to Accounts|10-12|
|Income and Expenditure Account for the year|13|
Page 2 of 13
## **SMILEYARK KIDS**
## **Charity and Administration Information**
## **Charity Name**
Smiley Ark Kids
## **Charity Registration Number**
1180233
## **Trustees**
Miss Taiye Georgina Salami (Chairperson, appointed September 2023) Mrs Susan Olusola Ikpefuran Mrs Omotayo Abosede Osoko Mr Adebayo Olumuyiwa Emanuel (former Chairperson, resigned February 2024) Mrs Mercy Danso (resigned December 2023)
## **Registered Address**
29 Cameron Drive Dartford Kent DA1 5GN
## **Bankers**
Lloyds Bank 130 Broadway Bexleyheath London DA6 7DP
## **Independent Examiner**
Gabriel Christopher & co Suite 13, Forest House 8 Gainsborough Road London E11 1HT
Page 3 of 13
## **SMILEY ARK KIDS**
## **Report of the Trustees for the year ended 31 August 2023**
## **Our Aims and Objectives**
## **Purpose and Aims**
The objects of the charity are:
To advance and provide facilities for education, training, social welfare, recreation, and other leisure time activities with the object of improving the conditions and quality of life of children, youths, and families in the London Borough of Bexley, and surrounding areas.
The organisation has been providing a service in the community since 2004 to local disadvantaged families, elderly members (70+) of the family, vulnerable children, young people and supporting parents back into work and education. The organisation continues to provide children and young adults with enriching activities adopting a holistic approach to meeting users’ needs.
The organisation currently carries out its purposes by offering breakfast and after school club activities, parenting training, advice and support, holiday clubs for children in underserved locations in a variety of schools during the academic school term
During the holiday seasons, we deliver the Holiday Activities & Food (HAF) programme, and various enrichment activities and fun-themed holiday clubs to local disadvantaged families and children on free school meals, children and young people including children with disabilities (SEND). During the year, we worked in partnership with local organisations, community organisations, housing associations, local authorities, and schools.
Community engagements have also been enhanced with the “SmileyArk Foodbank” initiative which has continued to serve local disadvantaged families, low-income families, families with vulnerable children and adults with food parcels delivered to their doorsteps especially during the pandemic (COVID-19). This food bank initiative has continued to be offered as part of the charity’s core activities due to increasing and continuing demands from benefiting families. During this financial year, this initiative through collaboration with the Neighbourly food scheme received food donations, toiletries donations, etc across 9 stores including superstores, which provided 7,760 meals (3.14 total tonnage of food) delivered to the beneficiaries across the year.
Our Youth Club, “SAY!” is a young people-led group, which aspires to develop positive young citizens through enrichment activities and raising aspirational goals. Enrichment activities include various volunteering opportunities in the community, career guidance, creative arts, learning and developing new skills such as leadership, organization, and time management skills. SAY! also has a football club called BLANCO FC who have regular matches and tournaments.
As a BAME-led organisation, we provide relevant support to schools and their BAME community, fostering the wellbeing of their children and young people, being a voice for the BAME parents where required, giving parenting advice bearing in mind cultural differences and biases, support parents in returning to work, and their families especially new immigrants to the country. We work with families who are vulnerable, high risk (e.g., sickle cell diseases and disabilities) and have been directly impacted by the COVID-19 pandemic. We work to assist them in overcoming challenges and providing the much-needed support through the unprecedented times and recovery.
The organisation has community members that make up the board of trustees who use and speak to our service users and speak to our service users and people in the community at large
## **Ensuring Our Work Delivers Our Aims**
The focus of our work servicing families in the Bexley and surrounding areas through provision of breakfast and afterschool care for families, working with local councils to deliver enrichment and fun clubs during school holidays, providing summer events with the council, working with food banks, and delivering food to families in need in the community.
SmileyArk has community members that make up the board of trustees who use and speak to our service users and people in the community at large.
Page 4 of 13
## **SMILEY ARK KIDS**
## **Report of the Trustees for the year ended 31 August 2023**
## **How Our Activities Deliver Public Benefit**
Through helping the less privileged and vulnerable members of the society, and through the operation of a foodbank and and delivery of food parcels.
## **Who used and benefited from our Services?**
Local councils, Children/families, elderly, and those who are vulnerable in the community.
## **Financial Review**
## _**Reserves Policy**_
The trustees have established the level of reserves (funds that are freely available) that the charitable should hold. Reserves are needed to bridge the gap between the charity's spending and receiving resources through parental fees and grants, Reserves are also held to cover emergency repairs and expenditure. The charity's policy is that the reserves held should be between six and nine months of the expenditure.
## _**Principal Funding Sources**_
Aside from the income generated from fees from parents, the principal funding source for the charitable company is currently by way of grants from local authority, fund raising and public donations. Specifically for this accounting year, . grants were received for holiday clubs under the government’s HAF (Holiday and Food) scheme.
## _**Investment Policy**_
The Charity has cash as set out in the Charity’s Balance Sheet. The objective of the investment policy is to invest cash at banks where the capital is protected. The Charity currently has a policy of keeping any surplus liquid funds in cash at banks where immediate access and security of funds is guaranteed.
## _**Plans for Future Periods**_
The Charity plans to continue the activities outlined above in the forthcoming years subject to satisfactory funding arrangements. Smileyark Kids plans to continue gaining grounds in the community and be able to reach more families in the provision of food, childcare services, and other community events to help cater to their everyday needs as well as seek opportunities for growth where possible.
## **Structure, Governance and Management**
## **Governing Document**
Smiley Ark Kids was registered as a Charitable Incorporated Organisation (CIO) with the Charity Commission on 08 October 2018 (Charity No: 1180233).
## **Recruitment and Appointment of Trustees**
Appointment of charity trustees
- 1) Apart from the first charity trustees, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the charity trustees.
- 2) In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.
## **Trustees Induction and Training**
The charity trustees will make available to each new charity trustee, on or before his or her first appointment: a) a copy of the current version of this constitution; and
b) a copy of the CIO’s latest Trustees’ Annual Report and statement of accounts.
## **Risk Management**
The trustees are working on a Risk Management strategy which comprises:
- An annual review of the risks the charitable company may face.
- Its systems and procedures; and
- The impact of future funding and the financial implications on the organisation.
Page 5 of 13
## **SMILEY ARK KIDS**
## **Report of the Trustees for the year ended 31 August 2023**
## **Responsibilities of the Trustees**
Charity law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable trust as at the balance sheet date and of its incoming resources and applications of resources, including income and expenditure, for the financial year. In preparing those financial statements the Trustees should follow best practice and
- Select suitable accounting policies and then apply them consistently;
- Make judgements and estimates that are reasonable and prudent;
- Prepare the financial statements on the on- going basis unless it is inappropriate to presume that the charity will
- continue on that basis.
The Trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time financial position of the charity and enables them to ensure that the financial statements comply with Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Members of the Board of Trustees**
Members of the Board of Trustees, and trustees for the purpose of charity law, who served during the year and up to the date of this report are set out on page 1.
In accordance with charity law, as trustees, we certify that: So far as we are aware, there is no relevant information of which the charity's accountants are unaware; and as the trustees of the charity, we have taken all steps that we ought to have taken in order to make ourselves aware of any relevant information and to establish that the Charity's accountants are aware of that information.
This report has been prepared, By order of trustees:
Taiye Georgina Salami (Jun 29, 2024 19:41 GMT+1)
**Miss Taiye Georgina Salami Chairperson, Board of Trustees**
## **Date:** 29/06/2024
Page 6 of 13
## **SMILEY ARK KIDS INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES**
I report on the accounts of the Trust for the period ended 31 August 2023, which are set out on pages 11 to 16.
## **RESPECTIVE RESPONSIBILITIES OF THE TRUSTEES AND EXAMINER**
The charity's trustees are responsible for the preparation of the accounts.
The charity's trustees consider that an audit is not required for this year (under section 144 (2) of the Charities Act 2012 (the 2012 act) and that an independent examination is needed. It is my responsibility:
- to examine the account under section 145 of the 2012 Act;
- to follow the procedures laid down in the general Direction given by the Charity Commission under section 145(5)(b) of the 2012 Act; and
- to state whether particular matters have come to my attention
## **BASIS OF INDEPENDENT EXAMINER'S REPORT**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the Accounts presented with those records. It also includes consideration of any unusual items or disclosures in the Accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
## **INDEPENDENT EXAMINER'S STATEMENT**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the 2012 Act
- and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2012 Act have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## **A G Oyewole FCCA**
Gabriel Christopher & co Chartered Certified Accountants Unit 13, Forest House 8 Gainsborough Road London E11 1HT
Page 7 of 13
## **SMILEY ARK KIDS**
## **Statement of Financial Activities for the year ended 31 August 2023**
|Notes
**Incoming Resources**
_Incoming resources from generated funds:_
Charitable Activities
2
Grants and other income
3
**_Total Incoming Resources_**
**Resources Expended**
_Charitable expenditure:_
Expenditure on charitable activities
4
Administrative and support cost
5
Management and governance costs:
6
**_Total Resources expended_**
**Net Incoming/(Outgoing) Resources for the year**
**_Net Movement in Funds_**
7
**Total funds brought forward**
**Total funds carried forward**|**2023**
**2022**
Unrestricted
Restricted
Total
Total
£
£
£
£
157,967
-
157,967
127,890
-
55,140
55,140
112,689
**157,967**
**55,140**
**213,107**
**240,579**
91,424
52,531
143,956
153,206
46,141
2,609
48,750
53,052
1,200
-
1,200
900
**138,765**
**55,140**
**193,905**
**207,158**
19,202
-
19,202
33,420
19,202
-
19,202
33,420
176,851
-
176,851
143,431
**196,054**
**-**
**196,054**
**176,851**|
|---|---|
The statement of financial activities includes all gains and losses in the year. All incoming resources and resources expended derive from continuing activities.
Page 8 of 13
## **SMILEY ARK KIDS**
## **Balance Sheet as at 31 August 2023**
|Notes
**FIXED ASSETS**
Tangible Fixed Assets
10
**CURRENT ASSETS**
Debtors and prepayment
11
Cash at bank and in hand
**CURRENT LIABILITIES**
Creditors: Amount falling due within a year
12
**NET CURRENT ASSETS**
**LONG TERM LIABILITIES**
Creditors: Amount falling due:
After more than one year- unresctricted
13
**NET ASSETS**
14
Unrestricted
15
Restricted
15
**TOTAL FUNDS**|**2023**
**2022**
£
£
£
£
6,717
20,221
**6,717**
**20,221**
16,486
26,682
207,277
188,600
223,763
215,282
(18,129)
(42,188)
205,634
173,094
**212,351**
**193,315**
(16,297)
(16,464)
**196,054**
**176,851**
196,054
176,851
-
-
**196,054**
**176,851**|
|---|---|
Approved by the Trustees and Signed on their behalf:
Signature:
Taiye Georgina Salami (Jun 29, 2024 19:41 GMT+1)
> Name: Taiye Georgina Salami
Date:29/06/2024
Page 9 of 13
## **SMILEY ARK KIDS**
## **Notes to the financial statements for the period ended 31 August 2023**
## **ACCOUNTING POLICIES**
The accounts have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice - Accounting and Reporting by Charities (SORP 2005) issued in March 2005 as modified for smaller charities.
## **1. INCOMING RESOURCES**
These are recognised in full in the Statement of Financial Activities in the period in which they are received. Included are income from tithes, offerings and interest received during the year from investments and accounted for as unrestricted-funds.
|**2. Income**
Charitable Activities
**3. Other Income**
Grant Funding- SmileyArk Kids Club
Grant Funding- SmileyArk Foodbank
Grant Funding- Holiday Clubs
Sundry Income|Unrestricted
Fund
Restricted
Fund
Total Fund
Total Fund
**2023**
**2023**
**2023**
**2022**
£
£
£
£
157,967
-
157,967
127,890
157,967
-
157,967
127,890
Unrestricted
Fund
Restricted
Fund
Total Fund
Total Fund
**2023**
**2023**
**2023**
**2022**
£
£
£
£
-
-
-
2,955
-
1,000
1,000
-
-
54,140
54,140
109,734
-
-
-
-
**-**
**55,140**
**55,140**
**112,689**|
|---|---|
During the year, the organisation obtained different grant funding for its charitable activities and other supporting initiatives like the SmileyArk Holiday Clubs from different donor organisations and government establishments within the United Kingdom, including the government’s Holiday and Food (“HAF”) Programme delivered in partnership with the London Borough of Bexley, and HAF program delivered in partnership with The Royal Borough of Greenwich.
We also received a grant from The Neighbhourly Food M&S Fund for the SmileyArk Foodbank initiative during the year.
All grants obtained for different initiatives were fully expended during the financial year for the respective reasons they were obtained during the financial year.
## **COST OF ACTIVITIES IN FURTHERANCE OF CHARITY'S OBJECTS**
This comprises all expenditure directly related to the objects of the of the charity. It also includes the expenditure in support of that activity where material.
|**4. Charitable Activities**
Kids Clubs and Foodbank operations
Wages and Salaries (incl. Holiday Clubs)
Director's Renumeration
Temporary Staff and Recruitment
Staff Training and Other Staff Cost|**2023**
**2023**
**2023**
**2022**
**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
£
£
£
£
2,691
20,259
22,950
9,250
51,680
18,438
70,118
91,636
24,905
7,630
32,535
29,117
11,146
6,205
17,351
20,953
1,002
-
1,002
2,251
**91,424**
**52,531**
**143,956**
**153,206**|
|---|---|
Page 10 of 13
## **5. Administrative and Support cost**
|Premises Cost
Software
Advertising/ Promotional and Office Costs
Bank Charges and Card repayment
Telephone & internet charges
Club Insurance
Equipment expensed
Motor expenses
Finance cost
Depreciation and armotisation
Employer national insurance
Employer pension
**6. Governance Cost**
Accountancy fees|**2023**
**2023**
**2023**
**2022**
**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
£
£
£
£
15,805
2,080
17,885
20,317
2,080
-
2,080
1,866
550
239
789
-
874
-
874
891
2,472
-
2,472
2,877
583
290
873
796
245
-
245
1,035
3,957
-
3,957
4,429
927
-
927
1,587
13,867
-
13,867
14,342
3,590
-
3,590
3,652
1,191
-
1,191
1,260
**46,141**
**2,609**
**48,750**
**53,052**
**2023**
**2023**
**2023**
**2022**
£
£
£
£
1,200
-
1,200
900
1,200
-
1,200
900|
|---|---|
## **7. NET MOVEMENT IN FUNDS FOR THE YEAR**
|The net movement in funds for the year is stated
after charging
Depreciation & armotisation
Accountancy fees
Other accruals|**2023**
**2022**
**£**
**£**
13,867
14,342
1,200
900
-
-
**15,067**
**15,242**|
|---|---|
## **10. FIXED ASSETS**
|**Cost**
At 1 September 2022
Additions in the year
Disposals
At 31 August 2023
**Depreciation**
At 1 September 2022
Charge for the year
At 31 August 2023
**Net Book Value**
At 31 August 2023
At 31 August 2023|**Computer**
**equipment**
**Motor**
**Vehicle**
**Furniture &**
**Fittings**
**Total**
**£**
**£**
**£**
**£**
13,647
50,760
-
64,407
-
-
-
-
-
-
-
-
13,647
50,760
-
64,407
9,500
34,686
-
44,186
3,352
10,152
-
13,504
12,852
44,838
-
57,690
795
5,922
-
6,717
4,147
16,074
-
20,221|
|---|---|
**Computer equipment at cost includes restricted amount of £3,389.**
Page 11 of 13
|**11. Debtors: Amounts falling due within one year**
Debtors
Prepayments|**2023**
**2022**
**£**
**£**
15,595
24,612
892
2,070
16,486
26,682|
|---|---|
Debtprs are recognised at the settlement amount. Prepayments are values at the amount prepaid.
## **12. Creditors: Amounts falling due within one year**
|Deferred Income
Accruals
Customer advance payment
Lease Liability-Motor vehicle finance
Other payables|**2023**
**2022**
**£**
**£**
-
-
13,260
16,720
2,171
437
-
24,779
2,699
252|
|---|---|
||18,129
42,188|
|**13 Creditors: Amounts falling due after more than one year- unrestricted**
Other creditors- Customer deposits
Project funds|**2023**
**2022**
**£**
**£**
10,077
10,244
6,220
6,220|
||16,297
16,464|
## **14. Analysis of net assets between funds**
|Tangible Fixed Assets
Current Assets
Current Liabilities
Long-term Liabilities|**Unrestricted**
**Restricted**
**Total**
**Funds**
**Funds**
**Transfers**
**Funds**
**2023**
**2023**
**£**
**£**
**£**
**£**
6,717
-
-
6,717
223,763
-
-
223,763
(18,129)
-
-
(18,129)
(16,297)
-
-
(16,297)
196,054
-
-
196,054|
|---|---|
## **15. Movements in Funds**
|**Restricted Funds:**
**Total Restricted Funds**
**Unrestricted Funds:**
General Funds
**Total Unrestricted Funds**|**At 1**
**September**
**2023**
**Incoming**
**Resources**
**Outgoing**
**Resources**
**At 31 August**
**2023**
**£**
**£**
**£**
**£**
-
-
-
-
-
-
-
-
176,851
213,107
(193,905)
196,054
176,851
213,107
(193,905)
196,054|
|---|---|
## **15.1 UNRESTRICTED FUNDS**
These are grants and donations received or receivable for the objects of the charity without restrictions as to purpose but are available as general funds.
## **15.2 RESTRICTED FUNDS**
Restricted funds are used for the purpose as specified by the donor. Expenditure that meets these criteria is identified to the fund.
Page 12 of 13
## **SMILEY ARK KIDS**
## **Income and Expenditure Account for the year ended 31 August 2023**
|**Income and endowments from:**
Charitable Activities
Donations and Grants
**Less: Overheads**
**Premises Costs**
Hire of premises
**Administrative expenses-General**
Software
Advertising/ Promotional and Office Costs
Bank charges & card repayment
Telephone & internet charges
Club Insurance
Employer NI and Pension
Equipment expensed
**Charitable Activities**
Club operations and foodbank direct cost
Wages and Salaries
Management allowance
Temporary staff and recruitment
Staff training and other staff cost
**Professional Fees**
Accountancy fees
**Support Costs**
Finance cost
Depreciation & armortisation
Motor expenses
Net income/(expenditure)
Total funds brought forward
**Surplus/(deficit) carried forward**|**£**
**£**
17,885
**17,885**
2,080
789
874
2,472
873
4,781
245
**12,114**
22,950
70,118
32,535
17,351
1,002
**143,956**
1,200
**1,200**
927
13,867
3,957
**18,751**|**2023**
**£**
**157,967**
**55,140**
**213,107**
**193,905**
**19,202**
**176,851**
**196,054**|**£**
**£**
20,317
**20,317**
1,866
-
891
2,877
796
4,912
1,035
**12,377**
9,250
91,636
29,117
20,953
2,251
**153,206**
900
**900**
1,587
14,342
4,429
**20,358**|**2022**
**£**
**127,890**
**112,689**
**240,579**
**207,158**
**33,420**
**143,431**
**176,851**|
|---|---|---|---|---|
## 29/06/2024
Page 13 of 13