East Horsley Village Hall
Trustees Report
During 2024 the hall usage continued to grow both in terms of number and range of hirers. In particular a number of regular NHS clinics have become significant users. The Hall continues to be pleasingly busy, with a long-established nursery as a core hirer, as well as a range of other varied activities including educational, training and social events. East Horsley Parish Council also continues to be a long-term hirer
The income generated by this level of activity has enabled the Hall to be maintained to a high standard and major pieces of equipment to be replaced in a timely fashion, whilst maintaining a prudent overall financial position.
Costs have been controlled, with some inflationary pressures easing, which has enabled an operating surplus of over £10,000 to be recorded in the year and overall, the CIO remains in a financially prudent and well supported position.
The surplus created in the year, and the sound financial position of the CIO, enabled the Trustees to agree a below inflation increase in hire charges for 2025, in order to encourage further use and to support regular users from the area.
All electrical and fire safety equipment inspections have been completed, with all required follow up work implemented. Policies and procedures have been reviewed to ensure they up to date
The continued engagement of both a proactive and energetic Hall Manager and a flexible and reliable resident Caretaker, have provided a stable background against which the Trustees can consider future plans and improvements.
Administrative procedures have been kept under review and social media engagement is being pursued to ensure good communication options with users. The booking system continues to perform well with minimal issues through the year.
Over the last year we have had a largely stable Trustee body, with one Trustee standing down. With a total of eight Trustees still actively engaged, with a wide range of experience and skills, there is no intention to recruit further at this stage. The management committee continues to meet regularly, liaising in between times via emails and phone calls. Specific Trustees continue to provide support in areas such as Finance and Health and Safety in light of their individual experience.
The Trustees meet on a regular basis and we continue with an ad hoc Chairmanship as provided for in our constitution. There have been no changes to the Constitution in the course of the year.
With that background, we are confident for the short, and long-term future of the hall.
EAST HORSLEY VILLAGE HALL CHARITY NO: 1180168 STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st December 2024
| Note INCOME Hire Charges 1 Interest and Dividends: COIF Dividends & Interest Miscellaneous Income EXPENDITURE Salaries 2 Employer Pension Contributions Payroll & HR Services Heating and Lighting (net) 3 Cleaning Rates and Water 4 Telephone Insurance Repairs and Maintenance Printing, Postage and Stationery 5 Computers, Software & Website Accountancy Fees Independent Examination of Accounts Legal & Professional Fees Miscellaneous Expenses Bank Charges Depreciation OPERATING RESULT OTHER RECOGNISED GAINS AND LOSSES Change in Investment Asset Valuations NET RESULT FOR THE YEAR |
Year Ended 12/31/2024 £ £ 96,020 753 0 96,773 46,645 870 216 10,231 1,835 2,725 1,366 3,136 6,589 515 2,460 594 0 4,258 265 86 4,529 (86,319) 10,454 3,153 13,607 |
Year Ended 12/31/2024 £ £ 96,020 753 0 96,773 46,645 870 216 10,231 1,835 2,725 1,366 3,136 6,589 515 2,460 594 0 4,258 265 86 4,529 (86,319) 10,454 3,153 13,607 |
|---|---|---|
| 46,645 870 216 10,231 1,835 2,725 1,366 3,136 6,589 515 2,460 594 0 4,258 265 86 4,529 |
||
| 10,454 3,153 |
||
| 13,607 |
Year Ended 12/31/2023 £ £ 87,484 687 0 88,171
41,999 748 353 9,758 2,581 1,091 1,214 2,757 19,192 317 2,769 851 0 0 0 142 4,145 (87,917)
254
7,518
7,772
EAST HORSLEY VILLAGE HALL CHARITY NO: 1180168 BALANCE SHEET AS AT 31st December 2024
| Note ASSETS Fixtures & Fittings Cash at Bank 6 Prepayments Other Debtors 7 Charities Investment Funds COIF Accumulation Units at Valuation COIF Deposit Account COIF Income Units at Valuation CURRENT LIABILITIES Hiring Fees Paid in Advance Accruals 8 TOTAL NET ASSETS ACCUMULATED SURPLUS Balance brought forward Net result for the year |
12/31/2024 £ £ 17,558 28,361 0 5,866 55,954 4,559 20,125 132,423 (11,774) (1,784) (13,558) 118,865 105,258 13,607 118,865 |
12/31/2024 £ £ 17,558 28,361 0 5,866 55,954 4,559 20,125 132,423 (11,774) (1,784) (13,558) 118,865 105,258 13,607 118,865 |
|---|---|---|
| (11,774) (1,784) |
||
| 118,865 | ||
| 105,258 13,607 |
||
| 118,865 |
12/31/2023
£ £ 18,246 18,211 0 0 53,246 3,806 19,680 113,189
(6,403) (1,527) (7,931)
105,258
97,486 7,772 105,258
EAST HORSLEY VILLAGE HALL CHARITY NO: 1180168 NOTES TO THE ACCOUNTS FOR THE YEAR ENDED
-
1 Hire Income (including storage charges) Office Parish Council Mtg Room Income
-
2 Staff Salaries - Admin Staff Salaries - Caretaker/Cleaner
-
3 Electricity Gas Gas & Electricity Re-Charged
-
4 General Rates Water Rates Water recharged
-
5 Office Expenses Printing, Postage and Stationery
-
6 Lloyds Business Account Virgin Business Account
-
7 Owed by Meadows Nursery Owed by NHS Baby Clinic
-
8 Bookkeeping provision Independent Examiner's Fee PPL/PRS
| 2024 89,020 7,000 96,020 22,805 23,840 46,645 10,404 1,663 (1,835) 10,231 199 2,526 0 2,725 515 0 515 2,795 25,566 28,361 4,692 1,174 5,866 500 0 1,284 1,784 |
2023 78,869 8,615 |
|---|---|
| 87,484 | |
| 20,796 21,203 |
|
| 41,999 | |
| 9,317 2,088 (1,647) |
|
| 9,758 | |
| 293 902 (103) |
|
| 1,092 | |
| 127 190 |
|
| 317 | |
| 6,292 11,919 |
|
| 18,211 | |
| 0.00 0.00 |
|
| 0.00 | |
| 500 0 1,027 |
|
| 1,527 |
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