EHVH Annual Report for 2022
During 2022 the number and range of hirers has continued to increase, alongside maintaining use by both recurrent hirer groups and the popular weekend children’s parties. The income generated by this has enabled a number of maintenance items and improvements to be completed at the hall, whilst maintaining a healthy bank balance.
These improvements have included:
-
replacement of the gas boiler in the caretaker’s Flat
-
new taps, an electric stove and an electric under sink water heater in the main hall kitchen (this now means the hall building is no longer dependent on having a gas supply)
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new flooring in the Lovelace Room Kitchen All electrical and fire safety equipment inspections have been completed, with all required follow up work implemented. The hall has continued to be maintained to a high standard, with replacement of faulty items carried out as soon as identified. A successful grant claim has also enabled the purchase of a new fridge and two freezers for the main hall kitchen, together with a large free standing cinema projector screen for use in all rooms. This has enabled the hire of rooms other than the main hall by groups who do not and cannot afford to provide their own screen. With the help of the new hall manager appointed in April 2022, we have also continued to streamline our administrative processes, and update our policies and procedures, these being reflected in our continually improved website.
We have appointed one new trustee, and the management committee continues to meet regularly, liaising in between times via emails and phone calls. We now have an identified Lead Trustee for Finance (Treasurer), Premises (incl Health and Safety) , HR and Bookings. These Lead Trustees provide support and guidance to the Hall Manager for their specific area.
On the financial front, the large increase in energy costs will be an ongoing challenge. But given the strong management committee and our excellent staff, supported by the healthy level of reserves and our having a well maintained building, we are confident for the future and ongoing success of the hall.
EAST HORSLEY VILLAGE HALL CHARITY NO: 1180168 STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST DECEMBER 2022
| Note INCOME Hire Charges 1 Storage Charges Interest and Dividends: COIF Dividends & Interest Grant Insurance Claim Other misc income EXPENDITURE Salaries 2 Employer Pension Contributions Payroll & HR Services Heating and Lighting (net) 3 Cleaning Rates and Water 4 Telephone Insurance Repairs and Maintenance Printing, Postage and Stationery 5 New Equipment IT Computer and Software Website Accountancy Fees Independent Examination of Accounts Legal & Professional Fees Miscellaneous Expenses Depreciation Bad Debt Provision OPERATING RESULT OTHER RECOGNISED GAINS AND LOSSES Change in Investment Asset Valuations NET RESULT FOR THE YEAR |
Year Ended 12/31/2022 £ £ 83,260 1,065 566 4,067 0 105 89,063 36,666 1,209 1,035 8,382 3,095 1,916 1,064 2,485 23,053 760 0 2,640 234 1,463 540 2,791 23 4,145 0 (91,500) (2,438) (7,057) (9,495) |
Year Ended 12/31/2022 £ £ 83,260 1,065 566 4,067 0 105 89,063 36,666 1,209 1,035 8,382 3,095 1,916 1,064 2,485 23,053 760 0 2,640 234 1,463 540 2,791 23 4,145 0 (91,500) (2,438) (7,057) (9,495) |
|---|---|---|
| 36,666 1,209 1,035 8,382 3,095 1,916 1,064 2,485 23,053 760 0 2,640 234 1,463 540 2,791 23 4,145 0 |
||
| (2,438) (7,057) |
||
| (9,495) |
Year Ended 12/31/2021 £ £ 55,317 1,331
525 24,764 5,513 0 87,450
42,277 1,109 1,737 8,581 1,901 394 635 2,232 21,416 420 5,705 2,529 593 2,226 540 12,499 40 4,145 0 (108,979)
(21,529)
10,246
(11,283)
EAST HORSLEY VILLAGE HALL CHARITY NO: 1180168 BALANCE SHEET AS AT 31ST DECEMBER 2022
| Note ASSETS Fixtures & Fittings Cash at Bank 6 Prepayments 7 Other Debtors 8 Charities Investment Funds COIF Deposit Account COIF Accumulation Units at Valuation COIF Income Units at Valuation CURRENT LIABILITIES Hiring Fees Paid in Advance 9 Sundry Creditors Accruals 10 TOTAL NET ASSETS ACCUMULATED SURPLUS Balance b/fwd/transferred on incorporation Net Result for the Year |
12/31/2022 £ £ 22,391 14,682 2,795 1,824 3,119 47,384 18,024 110,218 (11,692) 0 (1,040) (12,732) 97,486 106,981 (9,495) 97,486 |
12/31/2022 £ £ 22,391 14,682 2,795 1,824 3,119 47,384 18,024 110,218 (11,692) 0 (1,040) (12,732) 97,486 106,981 (9,495) 97,486 |
|---|---|---|
| (11,692) 0 (1,040) |
||
| 97,486 | ||
| 106,981 (9,495) |
||
| 97,486 |
12/31/2021
£ £ 26,536 16,488 2,175 0 2,553 52,070 20,396 120,218 (8,944) (2,027) (2,266) (13,237) 106,981 118,264 (11,283) 106,981
EAST HORSLEY VILLAGE HALL CHARITY NO: 1180168 NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2022
| 1 Hire Income Ofce Parish Council Mtg Room Income 2 Staf Salaries - Admin Staf Salaries - Caretaker/Cleaner 3 Electricity Gas Gas & Electricity Re-Charged 4 General Rates Water Rates Water recharged 5 Ofce Expenses Printing, Postage and Stationery 6 Lloyds Current Account Lloyds Business Account Petty Cash 7 Ansvar PPL/PRS 2023 Electricity (prepymt) 8 Owed by Meadows Nursery Due from HMRC 9 Hiring Fees Paid in Advance Other Creditors - credit balance c/f from Sage |
2022 74,721 8,538 |
|---|---|
| 83,260 | |
| 17,043 19,622 |
|
| 36,666 | |
| 10,341 719 (2,677) |
|
| 8,382 | |
| 353 1,764 (201) |
|
| 1,916 | |
| 760 0 |
|
| 760 | |
| 0 14,682 0 |
|
| 14,682 | |
| 0 295 2,500 |
|
| 2,795 | |
| 1,354 470 |
|
| 1,824 | |
| 11,692 0 |
|
| 11,692 |
| 10 Bookkeeping provision Gas PPL/PRS provision Independent Examiner's Fee Window Cleaning |
500 0 0 540 0 |
|---|---|
| 1,040 |
2021
48,317 7,000 55,317
23,473 18,805 42,277
9,170 709 (1,297) 8,581
191 203 0 394 403 16 420 16,324 150 14 16,488 1,946 0 229 2,175 0 0 0 6,704 2,240 8,944
500 65 1,086 540 75 2,266
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF East Horsley Village Hall
Independent examiner's report to the trustees of East Horsley Village Hall (The Charity)
I report to the charity trustees on my examination of the accounts of the Charity for the period ended 31 December 2022.
Responsibilities and basis of report
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
The charity’s gross income has not exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of the Association of Chartered Certified Accountants.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in accordance with section 130 of the Act or
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• the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mark Mulberry BA (Hons) FCCA CTA
Mulberry & Co Chartered Certified Accountants and Chartered Tax Advisors 9 Pound Lane Godalming Surrey, GU7 1BX