## **EHVH Annual Report for 2022** 

During 2022 the number and range of hirers has continued to increase, alongside maintaining use by both recurrent hirer groups and  the popular weekend children’s parties. The income generated by this has enabled a number of maintenance items and improvements to be completed at the hall, whilst maintaining a healthy bank balance. 

These improvements have included: 

-  replacement of the gas boiler in the caretaker’s Flat 

-   new taps, an electric stove  and an electric under sink water heater in the main hall kitchen  (this now means the hall building is no longer dependent on having a gas supply) 

- new flooring in the Lovelace Room Kitchen All electrical and fire safety equipment inspections have been completed, with all required follow up work implemented. The hall has continued to be maintained to a high standard, with replacement of faulty items carried out as soon as identified. A successful grant claim has also enabled the purchase of a new fridge and two freezers for the main hall kitchen, together with a large free standing cinema projector screen for use in all rooms. This has enabled the hire of rooms other than the main hall by groups who do not and cannot afford to provide their own screen. With the help of the new hall manager appointed in April 2022, we have also continued to streamline our administrative processes, and update our policies and procedures, these being reflected in our continually improved website. 

We have appointed one new trustee, and the management committee continues to meet regularly, liaising in between times via emails and phone calls. We now have an identified Lead Trustee for Finance (Treasurer), Premises (incl Health and Safety) , HR and Bookings. These Lead Trustees provide support and guidance to the Hall Manager for their specific area. 

On the financial front, the large increase in energy costs will be an ongoing challenge. But given the strong management committee and our excellent staff, supported by the healthy level of reserves and our having a well maintained building, we are confident for the future and ongoing success of the hall. 



## **EAST HORSLEY VILLAGE HALL CHARITY NO: 1180168 STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST DECEMBER 2022** 

|Note<br>**INCOME**<br>Hire Charges<br>1<br>Storage Charges<br>**Interest and Dividends:**<br>COIF Dividends & Interest<br>Grant<br>Insurance Claim<br>Other misc income<br>**EXPENDITURE**<br>Salaries<br>2<br>Employer Pension Contributions<br>Payroll & HR Services<br>Heating and Lighting (net)<br>3<br>Cleaning<br>Rates and Water<br>4<br>Telephone<br>Insurance<br>Repairs and Maintenance<br>Printing, Postage and Stationery<br>5<br>New Equipment<br>IT Computer and Software<br>Website<br>Accountancy Fees<br>Independent Examination of Accounts<br>Legal & Professional Fees<br>Miscellaneous Expenses<br>Depreciation<br>Bad Debt Provision<br>**OPERATING RESULT**<br>**OTHER RECOGNISED GAINS AND LOSSES**<br>Change in Investment Asset Valuations<br>**NET RESULT FOR THE YEAR**|**Year Ended**<br>**12/31/2022**<br>**£**<br>**£**<br>83,260<br>1,065<br>566<br>4,067<br>0<br>105<br>89,063<br>36,666<br>1,209<br>1,035<br>8,382<br>3,095<br>1,916<br>1,064<br>2,485<br>23,053<br>760<br>0<br>2,640<br>234<br>1,463<br>540<br>2,791<br>23<br>4,145<br>0<br>(91,500)<br>(2,438)<br>(7,057)<br>**(9,495)**|**Year Ended**<br>**12/31/2022**<br>**£**<br>**£**<br>83,260<br>1,065<br>566<br>4,067<br>0<br>105<br>89,063<br>36,666<br>1,209<br>1,035<br>8,382<br>3,095<br>1,916<br>1,064<br>2,485<br>23,053<br>760<br>0<br>2,640<br>234<br>1,463<br>540<br>2,791<br>23<br>4,145<br>0<br>(91,500)<br>(2,438)<br>(7,057)<br>**(9,495)**|
|---|---|---|
||36,666<br>1,209<br>1,035<br>8,382<br>3,095<br>1,916<br>1,064<br>2,485<br>23,053<br>760<br>0<br>2,640<br>234<br>1,463<br>540<br>2,791<br>23<br>4,145<br>0||
||||
|||(2,438)<br>(7,057)|
|||**(9,495)**|





**Year Ended 12/31/2021 £ £** 55,317 1,331 

525 24,764 5,513 0 87,450 

42,277 1,109 1,737 8,581 1,901 394 635 2,232 21,416 420 5,705 2,529 593 2,226 540 12,499 40 4,145 0 (108,979) 

(21,529) 

10,246 

**(11,283)** 



## **EAST HORSLEY VILLAGE HALL CHARITY NO: 1180168 BALANCE SHEET AS AT 31ST DECEMBER 2022** 

|**Note**<br>**ASSETS**<br>Fixtures & Fittings<br>Cash at Bank<br>6<br>Prepayments<br>7<br>Other Debtors<br>8<br>**Charities Investment Funds**<br>COIF Deposit Account<br>COIF Accumulation Units at Valuation<br>COIF Income Units at Valuation<br>**CURRENT LIABILITIES**<br>Hiring Fees Paid in Advance<br>9<br>Sundry Creditors<br>Accruals<br>10<br>**TOTAL NET ASSETS**<br>**ACCUMULATED SURPLUS**<br>Balance b/fwd/transferred on incorporation<br>Net Result for the Year|**12/31/2022**<br>**£**<br>**£**<br>22,391<br>14,682<br>2,795<br>1,824<br>3,119<br>47,384<br>18,024<br>110,218<br>(11,692)<br>0<br>(1,040)<br>(12,732)<br>97,486<br>106,981<br>(9,495)<br>97,486|**12/31/2022**<br>**£**<br>**£**<br>22,391<br>14,682<br>2,795<br>1,824<br>3,119<br>47,384<br>18,024<br>110,218<br>(11,692)<br>0<br>(1,040)<br>(12,732)<br>97,486<br>106,981<br>(9,495)<br>97,486|
|---|---|---|
||(11,692)<br>0<br>(1,040)||
||||
|||97,486|
|||106,981<br>(9,495)|
|||97,486|





## **12/31/2021** 

**£ £** 26,536 16,488 2,175 0 2,553 52,070 20,396 120,218 (8,944) (2,027) (2,266) (13,237) 106,981 118,264 (11,283) 106,981 



## **EAST HORSLEY VILLAGE HALL CHARITY NO: 1180168 NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2022** 

|**1**<br>Hire Income<br>Ofce Parish Council Mtg Room Income<br>**2**<br>Staf Salaries - Admin<br>Staf Salaries - Caretaker/Cleaner<br>**3**<br>Electricity<br>Gas<br>Gas & Electricity Re-Charged<br>**4**<br>General Rates<br>Water Rates<br>Water recharged<br>**5**<br>Ofce Expenses<br>Printing, Postage and Stationery<br>**6**<br>Lloyds Current Account<br>Lloyds Business Account<br>Petty Cash<br>**7**<br>Ansvar<br>PPL/PRS 2023<br>Electricity (prepymt)<br>**8**<br>Owed by Meadows Nursery<br>Due from HMRC<br>**9**<br>Hiring Fees Paid in Advance<br>Other Creditors - credit balance c/f from Sage|**2022**<br>74,721<br>8,538|
|---|---|
||83,260|
||17,043<br>19,622|
||36,666|
||10,341<br>719<br>(2,677)|
||8,382|
||353<br>1,764<br>(201)|
||1,916|
||760<br>0|
||760|
||0<br>14,682<br>0|
||14,682|
||0<br>295<br>2,500|
||2,795|
||1,354<br>470|
||1,824|
||11,692<br>0|
||11,692|





|**10**<br>Bookkeeping provision<br>Gas<br>PPL/PRS provision<br>Independent Examiner's Fee<br>Window Cleaning|500<br>0<br>0<br>540<br>0|
|---|---|
||1,040|





## **2021** 

48,317 7,000 55,317 

23,473 18,805 42,277 

9,170 709 (1,297) 8,581 

191 203 0 394 403 16 420 16,324 150 14 16,488 1,946 0 229 2,175 0 0 0 6,704 2,240 8,944 



500
65
1,086
540
75
2,266

## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF East Horsley Village Hall** 

## **Independent examiner's report to the trustees of East Horsley Village Hall (The Charity)** 

I report to the charity trustees on my examination of the accounts of the Charity for the period ended 31 December 2022. 

## **Responsibilities and basis of report** 

As  the  charity  trustees  of  the  Trust,  you  are  responsible  for  the  preparation  of  the  accounts  in accordance with the requirements of the Charities Act 2011 (“the Act”). 

I report in respect of my examination of the Trust’s accounts carried out  under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent examiner’s statement** 

The charity’s gross income has not exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of the Association of Chartered Certified Accountants. 

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 

- accounting records were not kept in accordance with section 130 of the Act or 

- • the accounts do not accord with the accounting records 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 


## **Mark Mulberry BA (Hons) FCCA CTA** 

Mulberry & Co Chartered Certified Accountants and Chartered Tax Advisors 9 Pound Lane Godalming Surrey, GU7 1BX