St Peter and St Paul Scout Group Annual General Meeting via Zoom 7pm. Tuesday 14th September 202 1 l. Apob8ies for absen Jan Ri¢h8rdson. Chole Lockwood. DavJ & Chol& Staniford. Hèlen RJge. LULY John80n, Stephanie Monk & Nick Pinchès I Chairf5 Report The Chair noted that for the second year running the AGM was being held via Zoom, but it was hoped that thi5 would be the last year that this would be necessary. The Chalr then thanked all Leaders. Helpers and Executive members who give $0 much of their time to enable the Group to operate and members to enjoy the experience of Scoutlng. As last year the Chair noted the following with respect to COVID-19.. The Group will continue to follow all appropriate guidance from the 8overnment and Scout Association, and that the health of members and leaders Is of paramount importance. That when face-to-face activittes had been allowed, considerable care had been taken in preparing risk assessments, engaging professional cleaners, èddlng equipment. and providing sanitation facilities. The way Leaders had adapted wa5 very impressrve, notlng that whole meetin85 were being held on-line when face-to-face wasn't Possible. 3. GSL'S Report Julie Talman IGSLI Pfesented her report. Key elernents were as follows: Since the last AGM we have been in yet another lockdown. so the Cub and Scout sections retumed to Zoom: once we 8Qt all clear we started back Face to Face Thanks to all the Leaders for all their hard work in keeping things going. 2021 is a very special year for SSPP as it is our centenary. To reco8nize this a new scarf badae made and presented to each of our Beavers, Cubs. Scouts and Leaders. Held a competition to design a new logo for tour Group T-shirts with the Distrlct Commi55ioner4Anne 80tt, picking the overall winner- Sam Mcwilliam The Beaver section has Started back after i)ver a year with nearly a full colony. Andrew Pinnells Iyogil has taken on the role of ABSL and is starting his further training towards his Wood-badge. We are currently IcKiking to recruit another adult to assist with the Colony as Laura Tazewell (Polar) is moving to become a leader in the Cub Pack. The Cub section under the new leadership of Charlie Thompson (Akelal has carried on seamlessly considering his first half of his takeover was during lockdown and the pack has gone from strength to stren8th wth almost a full pack going on the slightly shortened Summer Camp at 8enttey Copse. David Staniford (Maol is in the process of completely his Nights Away Permit and will be running their next camp in October to PGL. The Cub section also has Chloe Staniford Ifial and two Young Leaders Jamie (Ool and Robert Kimber IKee80I who have been a great help running games and activities. Seb Raif-Philpott (Chilel has joined us as a Young Leader, and we hope to recrult another young person from the Explorer Unit soon.
The Scout section have continued giving great Scouting throughout all the lockdowns and have completed a lot of badgework. I thank the leaders for thelr commitment and hard work to keep everything running so smoothly. Last year we were unable to attend the Town Remembrance Parade, but V did complete do a twrnInUte silence in uniform on our doorsteps. As restrictions had been lifted for St Georges Day the Cub section undertook a litter pitk by the Philips Memorial and joined the District Zoom renewal of promises and presentation of award5. 4. Section Reports Scouts Ipresented byjulie Talman as Nick Pinche5 wasn't presentl. Main points were: Thanks to the other members of the leadership team- Stuart Lodge, Alex Harvey. Owen Kimber, 8rian Searle and Jackie Glen. Currently have 22 scouts and weekly attendance is usually over 15. In Autumn 2020 the Scouts had a hybrid Pfogramme. Due to the restrlctlon on group sizes. The Troop was split into two groups. meetin8 7.'00-7:45pm and 8.'15-9..tsJpm. Had a few activities where the troop could be together socially dlstanced. such as a night hike. Also continued with the online meetings for those families who were isolating. Following the announcement of the third lockdown the kouts were forted to 80 back online The hi8hli8ht of the winter progrèmme was cooking pancakes for Shrove Tuesday on Zoom In our kitchens. It Was great to see lots of the scouts embracing this challen8e, and there were lots of delicious pancakes- even the leaders partook. We were offered some respite when the scouts were able to finally get back to fac to-face scouting and enjoyed a session of campfires before the Easter break. Thankfully, due to the special dispensations given to youth groups by the 80vemment, we could go back to a full face-to.face pro8ramme with the whole troop attending at the same time. Although the sessions were outside for the whole term, we were able to get back to some traditional scouting with some caution. Scouts restarted in September and we have had our first week back inside the hut, which is a great feeling. We have had some Cubs and some new starters joln u5. The avera8e age of the troop makes it a young troop. Cubs Icharlie Thompson) Started the year still under a national lockdown but delivered a badge-focused Zoom programme before finally meeting fat0-face again, Split across two groups of 15, after the Easter holiday5. This propelled the section forward, working to fit as many outdoor and traditional Scouting activities into the Summer term as Possible, Culminating in the first Summer camp for 2 years. Currentiy have 30 Cubs in the Pack includin8 an influx of new faces from the Beaver Colonv. A summary of the activities and opportunitie5 our Cubs have experienced so far in 2021. Wlnier Tern12021 • Zoom programme, all from home split across 2 groups to make it easier to manager. • Home, Fire and Road Safety badges Ispeoal thanks to Dave Fishlockl RNLI talk by one of our former Cubs, International themed Lego building evening,
Science experiments at home. Lockdown camp over the Easter holidays which hetped some of our Cubs work towards Challenge badges. Campin8 scavenger hunt. tie dyin& rnarshmallow towers, swing braiding, vinegar rockets. Summer Term 2021 • Gardening badge, Hike during torrentFal rain, Sixer-run evenin& Bentley Copse activity evenin& canoein8 and backwards cooking with a water game5 evening. • Weekend Summer camp at Bentley Copse for 21 Cubs. Included air rlfle shootln& Climbing. crate stacking and indoor caving, fire lighting, pioneering, shelter buildin& First Aid, cookin8 è camp tea. campfire. hike. Cubs cooking breakfasL Autumn 2021 and looklng lorw¥d to 2022. • Continuing face to face activities. Programme will be heavily focused on achieving Challenge badges which have slipped over the Sa5l few years: Ski51s. Teamwork, Team Leader, World, World Faith, ScientlSt. Adventure through Hike, tampfire, Wide Game, skills evenings, visit to Quaker church & Remembrance Sunday. • PGL 1st weekend in October. again first one in 2 years, hoping to offer some great actlvltles such as cllmbin& trapeze, low level ropes, pmblem solvlng. A hu8e thank you to als the leaders and young leaders who make Scoutin8 P055ible. We'd very much appreciate ongoing support with parents durin8 our evenin8S, as thls makes running them a lot less hectic. Beavers (Bianca McHu8hl Numbers are now back up to 20 and have been meeting since April at the hut again. Have tried to make our program as varled as possible since returnin8 to Scouting and keep it interesting for the two who were left over after the pandemic and all the new jolners. Wentto the Priorfs Field Woods to hunt some mini beasts Isomeof us where very lucky to see a swarm ot bees in a tree). had a GP visit at the hut, enjoyed science evening as well as almost tompleting a new badge on money. This coming term'5 program is hopefully goin8 to include a sleepover, another visit to Prlorfs Field Woods to build some dens and a visit to the Quaker House as well as our Christmas party with our now well-known snowball fwht. I have a great adult team with Polar Bear ILaura Ton81, Yogi Bear IAndrew Pinne1151 and Ailas 8ear18enl but unfortunately, I will be10sin8 Polar to the Cubs after Half Term as both her children have now moved up. For the time being I have introduced a parent rots until we can find another parent to help us every week. Priorfs Field Scouts {Bianca McHue) Due to schools hIng been in bubtrAes have not been able to retommence scouting at PF. On Thursday we viill have a aubs Carnival introducing all the dtfferent clubs and activities at PF. We have again Spanish students staying with us and have had one of these students express an interest in joining the scouts. 5. Treasurerfs Report (Steve Argyle)
Accounts for the financial year were presented to the meeting. The main points rted were: An exceptional year with strong grant receipts while spending was constrained due to the pandemic. Available funds increased from E12.645 to £31.234 Subserlptlons receipts were reduced due to the suspenslon of meetings, but many parents continue(J to make payments in full. The Treasurer noted hls thanks to these parents. Hut Donations now just constitute wnounts paid by the 8ara8e next door as the hut Is no longer used as a pjlling station. Grants comprlsed amounts recelved fvom the counsel undef COVID-19 support scheme5 plus a contribution of £150 to the cost of the new lease. Costs of central capItatn and sertion costs were down due to COVID-19 Hut maintenance fees were up due to pandemic related expense5 such as a hot air hand dryer Equlpment costs induded new tents and gazebos Donations comprise amounts received under an empbyer workplace gfvlng scheme. The Treasurer noted the Groups solid financial position and that this was a basi5 for building on In respect of fun(Js needed for maior repairs and improvements to the premises. The meetlng voted to adopt and approve the accounts. 6. Lease Negotiations The Chair updated the meetln8 that the le for the hut had now been finallsed and signed by both parties. Thi5 provided the Group with security of tenure for 35 years and it would now be practlcal to address fundralsln8 for necessary repaits and improvements for the bLtilding subject to the landlord's approval. It was also noted that a celebration of the event had occur on 3 September at which time the hut had been officially named the Mary Turner Hall In recwitlon of the wlfe of the benefartor who donated the property Into twst. 7. Executive Representatives It was noted that the Executive needed an additional representative from the Scout section. The meeting agreed to minute that the folbwing additions had been made to the Executive during the last year: Anna Withrington- Beavers Alice ftds- 8eavers Mark Ollver- Cubs Elertlon ol Cffllces The followlng officers were relected uMnlmous1y: Chalr- Simon White Treasurer- Steve Ar8yle Secretary- J8n Richardson Accounts Reviewer- Ginny Burt 9. AOB Julie Talman noted the creation of Squirrels by T&4 for children aged 4 and 5. It was anticlpated that the Oistrirt would operate a section from Aprll 2022. The meeting closed at 7.50pm
St Peter and St Paul Scout Group Receipts and Payments Account
For the year 31-Mar-20 31-Mar-21 ended
Receipts and payments
| Receipts | £ 10,171 3,981 6,190 800 1,664 8,654 2,200 2,200 0 0 0 0 0 10,854 0 10,854 |
£ |
|---|---|---|
| Donations, legacies and similar income | ||
| Membershipsubscriptions | 10,171 | 5,293 |
| Less Membershipsubscriptionspaid on to District | 3,981 | 3,333 |
| Net Membershipsubscriptions retained | 6,190 | 1,960 |
| Donations | 800 | 1,571 |
| Hut Donations | 1,664 | 750 |
| Sub total | 8,654 | 4,281 |
| Grants | ||
| Other Grants | 2,200 | 21,757 |
| Sub total | 2,200 | 21,757 |
| Fundraising (Gross) | ||
| General Fundraising | 0 | 0 |
| Sub total | 0 | 0 |
| Investment Income | ||
| Bank Interest | 0 | 0 |
| Other Investment Income | 0 | 0 |
| Sub total | 0 | 0 |
| Total Gross Income Asset and Investment Sales etc Total Receipts |
||
| 26,038 | ||
| 0 | ||
| 10,854 | 26,038 |
x000D# SLB-Private
St Peter and St Paul Scout Group Receipts and Payments Account
| For the year ended |
31-Mar-20 | 31-Mar-21 | ||
|---|---|---|---|---|
| Receipts and payments | ||||
| Payments | £ 1,013 2,140 259 681 952 600 58 5,703 0 0 5,703 0 5,703 5,151 7,401 12,552 |
£ | ||
| Charitable Payments | ||||
| TroopSubscriptions | 1,013 | 550 | ||
| Insurance/Utilities | 2,140 | 2,152 | ||
| Hut Maintenance | 259 | 1,000 | ||
| Hut/TroopOverheads | 681 | 444 | ||
| Equipment | 952 | 1,710 | ||
| Lease Acquisition | 600 | 1,500 | ||
| Other Expenses | 58 | 0 | ||
| Sub total | 5,703 | 7,356 | ||
| Fundraising expenses | ||||
| Other fundraisingcosts | 0 | 0 | ||
| Sub total | 0 | 0 | ||
| Total Gross Expenditure Asset and Investment purchases etc Total Payments Net of receipts(payments) Cash Funds last year end Cash Funds this year end |
||||
| 7,356 | ||||
| 0 | ||||
| 7,356 | ||||
| 5,151 | 18,682 | |||
| 7,401 | 12,552 | |||
| 12,552 | 31,234 |
x000D# SLB-Private
XOOOD SLB-Private
St Peter and St Paul Scout Group
| Year start date Year end Date |
Year start date Year end Date |
Year start date Year end Date |
Year start date Year end Date |
|---|---|---|---|
| For the year from |
31-Mar-20 | 31-Mar-21 |
Statement of assets and liabilities at year end
| Assets | Unrestricted Funds £ 12,645 12,645 0 0 0 0 0 0 0 0 500 1,000 500 2,000 0 0 0 0 0 0 14,645 0 14,645 iabilities, were approved by n their behalf by: |
Unrestricted Funds £ |
|---|---|---|
| Cash Funds | ||
| Bank Current Account | 12,645 | 31,234 |
| Bank Deposit Account | ||
| BuildingSocietyAccount | ||
| Scout Association Short term Investment Service | ||
| Cash/Floats | ||
| Total Cash Funds | 12,645 | 31,234 |
| Other Monetary Assets | ||
| Debts due | ||
| Sub total | 0 | 0 |
| Investment Assets | 0 | 0 |
| Investment Property | 0 | 0 |
| Quoted Investments | 0 | 0 |
| Other Investments | 0 | 0 |
| Sub total | 0 | 0 |
| Non monetary assets for charity's own use | ||
| Other stock | 0 | 0 |
| Land and Buildings | 0 | 1 |
| Motor Vehicles/Trailer | 500 | 500 |
| ScoutingEquipment | 1,000 | 1,000 |
| Hut Fixtures | 500 | 500 |
| Sub total | 2,000 | 2,001 |
| Liabilities | ||
| Accounts notyetpaid | 0 | 0 |
| Provisions | 0 | 0 |
| Subscriptions notyetpaid | 0 | 0 |
| Loan Detail | 0 | 0 |
| Other liabilities | 0 | 0 |
| Sub total | 0 | 0 |
| Total Assets Total Liabilities Net Worth The above receipts and payments account and statement of assets and l *th 2021 (the date of the AGM that approved the accounts). Signed o* |
||
| 33,235 | ||
| 0 | ||
| 33,235 | ||
| the Trustees on |
| *th 2021 (the date of the AGM that approved the accounts). Signed on their behalf by:* | *th 2021 (the date of the AGM that approved the accounts). Signed on their behalf by:* |
|---|---|
| Signature Name |
|
| S. White Chair | |
| S. Argyle, Treasurer |
Scrutineer's Report to the Trustees of the St Peter and St Paul Scout Group Report on the accounts of the District lor the year ended 31 March 2021. Respectlve responslbllltles of the Trustees and S¢rutlneer As the Dislricl's trustees you are responsible lor the preparation of the accounts, you consider that neither the audit nor independent examination requirements ol the Charities Act 1993 apply. It is my responsibility without carrying out an audit or independent examination lo report lo you. Basls of Scwtineer's statement In accordance with the directions given in the District's ¢onstitulion, I have scrulinised the records and the accounts set out in the preceding pages. Scrutlneer's ststement In my opinion the accounts are accordance with the records produced lo me and comply wlh the conslitulion. Slgned: Name &.6L.¥...I.fyJ.S.............. Date