St Peter and St Paul Scout Group
Annual General Meeting
via Zoom
7pm. Tuesday 14th September 202 1
l. Apob8ies for absen
Jan Ri¢h8rdson. Chole Lockwood. Dav*J & Chol& Staniford. Hèlen R*Jge. LULY John80n,
Stephanie Monk & Nick Pinchès
I Chairf5 Report
The Chair noted that for the second year running the AGM was being held via Zoom, but it
was hoped that thi5 would be the last year that this would be necessary.
The Chalr then thanked all Leaders. Helpers and Executive members who give $0 much of
their time to enable the Group to operate and members to enjoy the experience of Scoutlng.
As last year the Chair noted the following with respect to COVID-19..
The Group will continue to follow all appropriate guidance from the 8overnment
and Scout Association, and that the health of members and leaders Is of
paramount importance.
That when face-to-face activittes had been allowed, considerable care had been
taken in preparing risk assessments, engaging professional cleaners, èddlng
equipment. and providing sanitation facilities.
The way Leaders had adapted wa5 very impressrve, notlng that whole meetin85
were being held on-line when face-to-face wasn't Possible.
3. GSL'S Report
Julie Talman IGSLI Pfesented her report. Key elernents were as follows:
Since the last AGM we have been in yet another lockdown. so the Cub and Scout
sections retumed to Zoom: once we 8Qt all clear we started back Face to Face
Thanks to all the Leaders for all their hard work in keeping things going.
2021 is a very special year for SSPP as it is our centenary. To reco8nize this a new
scarf badae made and presented to each of our Beavers, Cubs. Scouts and Leaders.
Held a competition to design a new logo for tour Group T-shirts with the Distrlct
Commi55ioner4Anne 80tt, picking the overall winner- Sam Mcwilliam
The Beaver section has Started back after i)ver a year with nearly a full colony.
Andrew Pinnells Iyogil has taken on the role of ABSL and is starting his further
training towards his Wood-badge. We are currently IcKiking to recruit another adult
to assist with the Colony as Laura Tazewell (Polar) is moving to become a leader in
the Cub Pack.
The Cub section under the new leadership of Charlie Thompson (Akelal has carried
on seamlessly considering his first half of his takeover was during lockdown and the
pack has gone from strength to stren8th wth almost a full pack going on the slightly
shortened Summer Camp at 8enttey Copse. David Staniford (Maol is in the process
of completely his Nights Away Permit and will be running their next camp in October
to PGL. The Cub section also has Chloe Staniford Ifial and two Young Leaders Jamie
(Ool and Robert Kimber IKee80I who have been a great help running games and
activities. Seb Raif-Philpott (Chilel has joined us as a Young Leader, and we hope to
recrult another young person from the Explorer Unit soon.
The Scout section have continued giving great Scouting throughout all the
lockdowns and have completed a lot of badgework. I thank the leaders for thelr
commitment and hard work to keep everything running so smoothly.
Last year we were unable to attend the Town Remembrance Parade, but V did
complete do a twrnInUte silence in uniform on our doorsteps. As restrictions had
been lifted for St Georges Day the Cub section undertook a litter pitk by the Philips
Memorial and joined the District Zoom renewal of promises and presentation of
award5.
4. Section Reports
Scouts Ipresented byjulie Talman as Nick Pinche5 wasn't presentl. Main points were:
Thanks to the other members of the leadership team- Stuart Lodge, Alex Harvey.
Owen Kimber, 8rian Searle and Jackie Glen.
Currently have 22 scouts and weekly attendance is usually over 15.
In Autumn 2020 the Scouts had a hybrid Pfogramme. Due to the restrlctlon on group
sizes. The Troop was split into two groups. meetin8 7.'00-7:45pm and 8.'15-9..tsJpm.
Had a few activities where the troop could be together socially dlstanced. such as a
night hike.
Also continued with the online meetings for those families who were isolating.
Following the announcement of the third lockdown the kouts were forted to 80
back online
The hi8hli8ht of the winter progrèmme was cooking pancakes for Shrove Tuesday
on Zoom In our kitchens. It Was great to see lots of the scouts embracing
this challen8e, and there were lots of delicious pancakes- even the leaders partook.
We were offered some respite when the scouts were able to finally get back to fac
to-face scouting and enjoyed a session of campfires before the Easter break.
Thankfully, due to the special dispensations given to youth groups by the
80vemment, we could go back to a full face-to.face pro8ramme with the whole
troop attending at the same time. Although the sessions were outside for the whole
term, we were able to get back to some traditional scouting with some caution.
Scouts restarted in September and we have had our first week back inside the hut,
which is a great feeling.
We have had some Cubs and some new starters joln u5. The avera8e age of the
troop makes it a young troop.
Cubs Icharlie Thompson)
Started the year still under a national lockdown but delivered a badge-focused Zoom
programme before finally meeting fat0-face again, Split across two groups of 15,
after the Easter holiday5.
This propelled the section forward, working to fit as many outdoor and traditional
Scouting activities into the Summer term as Possible, Culminating in the first
Summer camp for 2 years.
Currentiy have 30 Cubs in the Pack includin8 an influx of new faces from the Beaver
Colonv.
A summary of the activities and opportunitie5 our Cubs have experienced so far in 2021.
Wlnier Tern12021
• Zoom programme, all from home split across 2 groups to make it easier to manager.
• Home, Fire and Road Safety badges Ispeoal thanks to Dave Fishlockl
RNLI talk by one of our former Cubs, International themed Lego building evening,
Science experiments at home.
Lockdown camp over the Easter holidays which hetped some of our Cubs work
towards Challenge badges. Campin8 scavenger hunt. tie dyin& rnarshmallow towers,
swing braiding, vinegar rockets.
Summer Term 2021
• Gardening badge, Hike during torrentFal rain, Sixer-run evenin& Bentley Copse activity
evenin& canoein8 and backwards cooking
with a water game5 evening.
• Weekend Summer camp at Bentley Copse for 21 Cubs. Included air rlfle shootln&
Climbing. crate stacking and indoor caving, fire lighting, pioneering, shelter buildin& First
Aid, cookin8 è camp tea. campfire. hike. Cubs cooking breakfasL
Autumn 2021 and looklng lorw¥d to 2022.
• Continuing face to face activities. Programme will be heavily focused on achieving
Challenge badges which have slipped over the Sa5l few years: Ski51s. Teamwork, Team
Leader, World, World Faith, ScientlSt. Adventure through Hike, tampfire, Wide Game,
skills evenings, visit to Quaker church & Remembrance Sunday.
• PGL 1st weekend in October. again first one in 2 years, hoping to offer some great
actlvltles such as cllmbin& trapeze, low level ropes, pmblem solvlng.
A hu8e thank you to als the leaders and young leaders who make Scoutin8 P055ible.
We'd very much appreciate ongoing support with parents durin8 our evenin8S, as thls
makes running them a lot less hectic.
Beavers (Bianca McHu8hl
Numbers are now back up to 20 and have been meeting since April at the hut again.
Have tried to make our program as varled as possible since returnin8 to Scouting
and keep it interesting for the two who were left over after the pandemic and all the
new jolners.
Wentto the Priorfs Field Woods to hunt some mini beasts Isomeof us where very
lucky to see a swarm ot bees in a tree). had a GP visit at the hut, enjoyed
science evening as well as almost tompleting a new badge on money.
This coming term'5 program is hopefully goin8 to include a sleepover, another visit
to Prlorfs Field Woods to build some dens and a visit to the Quaker House as well as
our Christmas party with our now well-known snowball fwht.
I have a great adult team with Polar Bear ILaura Ton81, Yogi Bear IAndrew Pinne1151 and Ailas
8ear18enl but unfortunately, I will be10sin8 Polar to the Cubs after Half Term as both her
children have now moved up. For the time being I have introduced a parent rots until we
can find another parent to help us every week.
Priorfs Field Scouts {Bianca McHue)
Due to schools hIng been in bubtrAes have not been able to retommence scouting
at PF.
On Thursday we viill have a aubs Carnival introducing all the dtfferent clubs and
activities at PF. We have again Spanish students staying with us and have had one of
these students express an interest in joining the scouts.
5. Treasurerfs Report (Steve Argyle)
Accounts for the financial year were presented to the meeting. The main points rted were:
An exceptional year with strong grant receipts while spending was constrained due to
the pandemic.
Available funds increased from E12.645 to £31.234
Subserlptlons receipts were reduced due to the suspenslon of meetings, but many
parents continue(J to make payments in full. The Treasurer noted hls thanks to these
parents.
Hut Donations now just constitute wnounts paid by the 8ara8e next door as the hut Is no
longer used as a pjlling station.
Grants comprlsed amounts recelved fvom the counsel undef COVID-19 support scheme5
plus a contribution of £150 to the cost of the new lease.
Costs of central capItatn and sertion costs were down due to COVID-19
Hut maintenance fees were up due to pandemic related expense5 such as a hot air hand
dryer
Equlpment costs induded new tents and gazebos
Donations comprise amounts received under an empbyer workplace gfvlng scheme.
The Treasurer noted the Groups solid financial position and that this was a basi5 for building on
In respect of fun(Js needed for maior repairs and improvements to the premises.
The meetlng voted to adopt and approve the accounts.
6. Lease Negotiations
The Chair updated the meetln8 that the le for the hut had now been finallsed and signed
by both parties. Thi5 provided the Group with security of tenure for 35 years and it would
now be practlcal to address fundralsln8 for necessary repaits and improvements for the
bLtilding subject to the landlord's approval. It was also noted that a celebration of the event
had occur on 3 September at which time the hut had been officially named the Mary
Turner Hall In recwitlon of the wlfe of the benefartor who donated the property Into twst.
7. Executive Representatives
It was noted that the Executive needed an additional representative from the Scout section.
The meeting agreed to minute that the folbwing additions had been made to the Executive
during the last year:
Anna Withrington- Beavers
Alice ftds- 8eavers
Mark Ollver- Cubs
Elertlon ol Cffllces
The followlng officers were relected uMnlmous1y:
Chalr- Simon White
Treasurer- Steve Ar8yle
Secretary- J8n Richardson
Accounts Reviewer- Ginny Burt
9. AOB
Julie Talman noted the creation of Squirrels by T&4 for children aged 4 and 5. It was
anticlpated that the Oistrirt would operate a section from Aprll 2022.
The meeting closed at 7.50pm
## **St Peter and St Paul Scout Group Receipts and Payments Account**
**For the year 31-Mar-20 31-Mar-21 ended**
## Receipts and payments
|**Receipts**|**£**
**10,171**
**3,981**
**6,190**
**800**
**1,664**
**8,654**
**2,200**
**2,200**
**0**
**0**
**0**
**0**
**0**
**10,854**
**0**
**10,854**|**£**|
|---|---|---|
|**Donations, legacies and similar income**|||
|Membershipsubscriptions|**10,171**|**5,293**|
|Less Membershipsubscriptionspaid on to District|**3,981**|**3,333**|
|Net Membershipsubscriptions retained|**6,190**|**1,960**|
|Donations|**800**|**1,571**|
|Hut Donations|**1,664**|**750**|
|**Sub total**|**8,654**|**4,281**|
|**Grants**|||
|Other Grants|**2,200**|**21,757**|
|**Sub total**|**2,200**|**21,757**|
|**Fundraising (Gross)**|||
|General Fundraising|**0**|**0**|
|**Sub total**|**0**|**0**|
|**Investment Income**|||
|Bank Interest|**0**|**0**|
|Other Investment Income|**0**|**0**|
|**Sub total**|**0**|**0**|
|**_Total Gross Income_**
**Asset and Investment Sales etc**
**_Total Receipts_**|||
|||**26,038**|
||||
|||**0**|
||||
||**10,854**|**26,038**|
_x000D_# SLB-Private
## **St Peter and St Paul Scout Group Receipts and Payments Account**
||**For the year**
**ended**|**31-Mar-20**||**31-Mar-21**|
|---|---|---|---|---|
||||||
|Receipts and payments|||||
|**Payments**||**£**
**1,013**
**2,140**
**259**
**681**
**952**
**600**
**58**
**5,703**
**0**
**0**
**5,703**
**0**
**5,703**
**5,151**
**7,401**
**12,552**||**£**|
|**Charitable Payments**|||||
|TroopSubscriptions||**1,013**||**550**|
|Insurance/Utilities||**2,140**||**2,152**|
|Hut Maintenance||**259**||**1,000**|
|Hut/TroopOverheads||**681**||**444**|
|Equipment||**952**||**1,710**|
|Lease Acquisition||**600**||**1,500**|
|Other Expenses||**58**||**0**|
|**Sub total**||**5,703**||**7,356**|
|**Fundraising expenses**|||||
|Other fundraisingcosts||**0**||**0**|
|**Sub total**||**0**||**0**|
|**_Total Gross Expenditure_**
**Asset and Investment purchases etc**
**_Total Payments_**
**_Net of receipts(payments)_**
**Cash Funds last year end**
**_Cash Funds this year end_**|||||
|||||**7,356**|
||||||
|||||**0**|
||||||
|||||**7,356**|
||||||
|||**5,151**||**18,682**|
|||**7,401**||**12,552**|
|||**12,552**||**31,234**|
_x000D_# SLB-Private
XOOOD SLB-Private
## **St Peter and St Paul Scout Group**
|Year start date
Year end Date|Year start date
Year end Date|Year start date
Year end Date|Year start date
Year end Date|
|---|---|---|---|
|**For the year**
**from**|**31-Mar-20**||**31-Mar-21**|
Statement of assets and liabilities at year end
|**Assets**|**Unrestricted Funds**
**£**
**12,645**
**12,645**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**500**
**1,000**
**500**
**2,000**
**0**
**0**
**0**
**0**
**0**
**0**
**14,645**
**0**
**14,645**
**iabilities, were approved by**
**n their behalf by:**|**Unrestricted Funds**
**£**|
|---|---|---|
|**Cash Funds**|||
|Bank Current Account|**12,645**|**31,234**|
|Bank Deposit Account|||
|BuildingSocietyAccount|||
|Scout Association Short term Investment Service|||
|Cash/Floats|||
|**Total Cash Funds**|**12,645**|**31,234**|
|**Other Monetary Assets**|||
|Debts due|||
|**Sub total**|**0**|**0**|
|**Investment Assets**|**0**|**0**|
|Investment Property|**0**|**0**|
|Quoted Investments|**0**|**0**|
|Other Investments|**0**|**0**|
|**Sub total**|**0**|**0**|
|**Non monetary assets for charity's own use**|||
|Other stock|**0**|**0**|
|Land and Buildings|**0**|**1**|
|Motor Vehicles/Trailer|**500**|**500**|
|ScoutingEquipment|**1,000**|**1,000**|
|Hut Fixtures|**500**|**500**|
|**Sub total**|**2,000**|**2,001**|
|**Liabilities**|||
|Accounts notyetpaid|**0**|**0**|
|Provisions|**0**|**0**|
|Subscriptions notyetpaid|**0**|**0**|
|Loan Detail|**0**|**0**|
|Other liabilities|**0**|**0**|
|**Sub total**|**0**|**0**|
|**_Total Assets_**
**_Total Liabilities_**
**_Net Worth_**
**The above receipts and payments account and statement of assets and l**
****th **** 2021 (the date of the AGM that approved the accounts). Signed o**|||
|||**33,235**|
||||
|||**0**|
||||
|||**33,235**|
|||**the Trustees on**|
|****th **** 2021 (the date of the AGM that approved the accounts). Signed on their behalf by:**|****th **** 2021 (the date of the AGM that approved the accounts). Signed on their behalf by:**|
|---|---|
|**Signature**
**Name**||
||**S. White Chair**|
||**S. Argyle, Treasurer**|
Scrutineer's Report to the Trustees of the
St Peter and St Paul Scout Group
Report on the accounts of the District lor the year ended 31 March 2021.
Respectlve responslbllltles of the Trustees and S¢rutlneer
As the Dislricl's trustees you are responsible lor the preparation of the accounts, you
consider that neither the audit nor independent examination requirements ol the Charities Act
1993 apply. It is my responsibility without carrying out an audit or independent examination lo
report lo you.
Basls of Scwtineer's statement
In accordance with the directions given in the District's ¢onstitulion, I have scrulinised the
records and the accounts set out in the preceding pages.
Scrutlneer's ststement
In my opinion the accounts are accordance with the records produced lo me and comply wlh
the conslitulion.
Slgned:
Name
&.6L.¥...I.fyJ.S..............
Date