CARRIERS OF HOPE. COVENTRY CIO Reglstored Charity 1180105 A charitable incorporated org8nisatlon REPOFff OF THE TRusfEES AND FINANCIAL STATEMENTS Year ending 31 December 2023 •p The Que•n's Award lor Voluntary Service ERS OR Circle Friends
C4rriers of Hope. Coventry CIO CONTENTS Page Report of the Trustees Reference and Administratlve Information 14 Report of the Independent Examiner 16 Statement of Financial Activitie8 17 Statement of Cash Rows 19 Notesforming part ofthe Fin8nci8lStatements 20
Carriers of Fknpe. Coventy CIO REPORT OFTHE TRUSTEES forthe year ending 31st December2023 BACKGROUND This charily, a Charitable Incorporated Organisation, became 8Cttve on 1 January 2019 when it took over all the functions, assets and liabilities of C8rriers of Hope Coventry. a charitableTrust. throughwhich allthe charity'swork had been conducted since its creation in 2011. There was no change in the objects and scope as between the CIO and its predecessor charity, which immediately became dormant and was rernoved from the rogisterof charities in January 2019. OBJECTS The objects ol the charlty as set out in the constitution are: To promote any charitable purpose. primarily for the benefit of Asylum Seekers. Refugee8 and New Migrants living in Coventry, in particular but not exclusively the advancement of educ8tion. the protection of health and relief of poverty and to provide or as8lSt in the provision of facilities in the interests of social welfare for recre8tlon or other leisure time occupation of indlviduals who have need of such facilltie8 by reason of theSr youth. age, infirmity or disability, financial hardship or soc181 circum8tance8 wlth the object of Improving their conditions of life. PUBUC BENEFIT The charity constllutes a public benefit entity as defined by the accounting standard FRS 102. The trustees have paid due regard to the Ch8rlty Comrni88ion'8 guidance on public benefit. The Charity meets it8 public benefit obligations by responding to requests from refugees. asylurn seekers and migrants for support forthemselves and theirl8milies. The support is provided either financially, in toodstuffs. household requirements, baby requirements, education or advice. CHARrrABLE AcnvmES AND ACHIEVEMENTS Transltlonalyoar: In 2023we sawa change to ourOrganisation81 leadership. Several maln long-temi grants completed, and some team members took the opportunity to move on, making it 8 transilional year. We were still feeling the aftereffects of the Covld pandemic 80 took action lo revert to a pre pandemic position whist taking the opportunity to make improvements to our operations. One major change was to utilise the new client database and request all Clients to register their information. We collected much mor8 detailed familyinformaiion and issued out membership cards.Thisgreatlyspeeded upclientaccess to our events and allowed more accurate understanding of which Clients were attending the events. Usingthe new information. we were now able to identify and prioritise families lor other types ot support such as those viith school age children for our Uniform and Christmas projects. During 2023 the charity pursued its charitable objects through a variety of activitie8 and Projects:
Caniers of Hope, Coventy CIO Roport of the trustoe8 Cilent Faclng Events: We run three weekly community events, explained below. which bring our clients together to meet specific needs. Common to aLI our events is making professionals available via numerous partners offering their advice and services. Our aim on relieving the impacts of poverty means that we focus on creating partnerships with agencies and organisations that provide help and access to education, health and financial advice and information. Also. our events create safe social spaces that Clients can enjoy time Meeting up together, make friendships and enjoying tea and coffee from the caf8. Ourthree events are:. Communlty Drop In: In 2023 our monthly event reverted to a weekly In September. Stalls were set up in the venue for clients to come to collect the 8ssenli81 items they need. With a Communitycafe on site this created a settingfor Clientsto socialise. Themed eventswith 8 specificfocu80n distribution of items such as clothes, household iternsortoys took place throughout the ye8r. Returnlng to th18 more regular Cllent face to face operation meant that we reduced the requests actlvityvla the dedic8ted helpline. WoridFoods Food Hub: 2023 Saw our culturally relevant SOCi81 supemarket exceed It8 maxlmurn capacity of 100 members. The Cosl-of-Living crisis brought new Clients as well 88 ones retuming who we had helped to move on. The net cash c08t of each bag of food 18 now £30 thanks to food donatlons that help us keep it down. Currently, we are 3pendlng over £1,500 perweek on food, on top of the other costs of runningthis project. Fortunately, we secured 8 community organisations cost of living grant which meant we could maintaln th1$ c8pacity whll8t making Improvement plans for 2024. Overall, 3,365 families benefited from 8 weekly Shopping bag frorn our Food Hub event alongwith an additional 250 f8mllie8 receiving bags outside the event. Clothes, provided by our partner ch8rity. Clothlng Coventry. were also distributed atthe Food Hub alon8With toiletries, cleaning and hygiene essential items. Let's Play: This is a weekly play group for parents and their pre-school children to Learn English Together Through Play. Singing plays a big part in the children's learning along with parental support around child behaviour, child development, child caring skills e.g. potty training, breast feeding. and general caring for b8by. ProJo¢ts In 2023 Furnlture Project: Twoto three times each weekthe Fumiture Projectteam collect donated fuinlture and household Item8 ano QlsirlDuie thern to tamllles In neea. New Items ere bought in special cases where the required item may be more specialist and has not been donated to us. More than 1,800 iterns were delivered in 2023. Emergency Projoct: When we are contacted about families moving into empty properties we provide an emergency pack in orderto enable thern tosettle in their new homes quickly,
Carri8rs of Hope, Coventy CIO Report of tho trustees containing somethingto sleep on. somethingto sit on, somethingto cookon. plus bedding and a kitchen pack of pots. pans. plates and cutlery. Baby Bags Project: These are delivered to expectant mothers at their homes, and they contain eVeh1ngtheY need forthemselves and their babywhen going into hospital and for whenthey return home.Theyinclude everythingthat newbabies ne8d- pushchair, carseat, cot etc. A return visit is carried out after 3 to 6 months to promote Let's Play and deliver items relevant to that age and 8t8ge of development. During 2023 170 babi88 were 8UPPOrted by our project. School Unlform Projoct: The annual distribution of money to purchase uniform items took place in July and September. to promote their entry into their new school educ8tion. 193 chlldren were supported in 2023 through this project. Communlty Aiiotm•nt: The children involved in Let's Play, together with their older 85blings, have benefitted greatly from attending time In the outdoors 8t a Chlldren's CommunityAllotment. In 2023we ralsed fund88nd erected 8 large polytunnelwhlch meant more activities could be undertaken with the children despite the weather. Allotment produce has been donated to families and to the WorldFoods Food Hub. The partnership with the local primary 8chool means that Carriers, children and Earlsdon children can form friend8hips. In 8UPPOrt of communitycoh88ion. Chrl8tma• ProJo¢t: Donaled Christmas present8 were dlstributed to over 800 children, alongwith Christmas"goodies" lo around 300families. 75Christm88food parcels donated by the Quakerswere also distributed viathe Food Hub. Cllent Proces$•s Cllent H•lpllne Text Servlca: Our dedlc8ted Client holpllne established for the P8ndemlc sawa lar8e reduction in activity in 2023, from 791 calls in 2022to 163 calls in 2023 as clients connect with us more and more In person. It is now Intended to be In place just for emergency use. Cuent Contact Intorvlews ICCI): Families deerned to be at risk. who are newto the city or have reported difficulties, are invited to attend a client Contact Interview to assess needs and to create an 8Ction plan forthem. These interviews were carried out by two of the pald staff. recently OISC level 1 qualified, and three members of the tx)8rd of trustees at our events. Additionalteam members,volunteers and trustees were also trained durlng2023to collectand register basic¢lient information atourevents. Where familieswere identified as high ri¥klhen these wore peaaed on to the CCI team tor speGialised support. This meantw¥* were able to interview a larger number of families and allow the CCI team to specialise on the high-risk cases. We registered over 1100 families in that Way and the CCI interviewed 658 families up from 246 in 2022. Waste rocycllng: We are always aiming to be more environmentally conscious. By disposing of surplus goods in more thou8htlul ways we aim to reduce the amount going to
Carriers of Hope. Coventy CIO Report of tho trustMs landfill. It enables other charities to benefi't frorn our surplus. saves money on rubbish collections and re-uses items which could generate income to benefit more families. In 2023 we formed a partnership with Warwick Universitywhich saw us worktogetherto collect the discarded items from the student residences. Several van loads of kitchen and bedroom items were retrieved and those items in a good condition were sold back to the next year's students. raising vital funds. whilst the remaining items were cleaned up and offered to ourfamilies. PArtnershlps: During 2023 we foeussed more energy on creating partnerships with org8nisations and agencies that would benefit our families. Our ability to connect with our client base is an attractive feature tor org8ni88tions trying to provide specialist support to thls hard-to-reach group. We were awarded commissioned work from Public Health via the clty councilto deliver the Health Access for Refugees Programme. This is to make sure our families connect and engage with the health services available. Another partner8hip with the Famlly Hubs allows us to m8nage and provide a baby car seal 8ervlce for Mothers leaving hospital after childbirth. We r88ponded and dealt with 293 referrals from 34 different agencles during 2023. We are key member8 of various networks In Coventry th8t allow the sharlng of vltal informatlon regarding potential imp8Cts being faced by our f8mllSes and worklng together in collabor8tion to respond to these ri8k8. These are the Coventry Migration Network and the Coventry Food Network made up of like-mlnded organisation8. L•adershlp and Governanc• New Leadership: A board tru8tee took up the p08ition of unpald Interim CEO through the period of transition to cover the management gaps whilst the board re-evaluated the Leadership requirements for the organisation. A review of staffing and m8n8gement arrangements was carried out during the year and the organlsation design completed. Using the revlsed strategy with a renewed focus on Client Progression, Volunteers and P8rtnershlps 8 newmanagerwas recruited intothe role ofclient Progression and Volunteer Manager. This allowed us to improve our volunteering processes and co-ordination., Increasingthe number ofvolunteeringopportunities. Recruitment activities w8r8 also prepared to source Director ol Operations and Partnership8, a Client Response Manager and Food Project Leader roles in early 2024. Tho CarrlorsTeam:Ther8 were 14 paid employees workingwiththe charityduringthe year. Except for two full time posts, all of these were part-time with the number of hours ranging from 6 to 25 perwee
carrie of Hop8. Coventy CIO Report of the trust•o$ At the end of 2023 we have the following staff team in post: Rola Porson Andrew Sayers, Board Trustee and Trè8$urer Interlm CEO (unpald). 8180 ¢oveiingthe Food Project Asslstantto the CEO Cilent Progr•i8lon and Volunt••r Tum managingthe followin two members of that team. Suesampson Cuèm Cont8Ct Worker Lorena Aires Admin Asslst8nt at WorldFoods Food Hub. Client Contact Worker18nd Ar8bic Translation) Chlidr•n'i Team. managing the lollowingtwo members of staff. Rinan Fatsyer Volunteèr C(Trordlnator for the Baby Project; and Community Drop In Events Michelle McHlkoma Education, Tralnlng and Employment Worker. Project L•ad•r ol th• Fumltur• ProJ•ct, m8n8ging the followln member of staft. Dr Lln Armstrong Volunteer Co-ordinaior for the Fumiture Project Ne81 Probert Offlc• and Fln•nc• M•n•q•r, maneglngthe followln8 member of st8ff. Volunteer Coordinator atthe W8rehou8e Namrlne Robgrt The followln8 member8 of staff left thè org8ni8atlon durln8 2023: Nlcolas Far8d8y. Pip Mertin. Karen Everitt Voiunt••r8 Wearevery proud ofourtrackrecord in recruitingand retainingvolunteers, especiallythose clients who have progressed on to become volunteers. Altogether during 2023 we have 8 pool of approximately 153 volunteers, 102 of whom are the most actively involved and the rem8inder ofwhom are involved in occasional activities such as the Donors of the Week or beingcarriers of Hope's representatives. 61%ofthe most activevolunteers (68 people) are recruited from the charity's clients. They are involved in a varled range of activiti88: at the Community Drop in events around 30 help with distributing goods; the Furniture Project requires 2 volunteers each time the van goes out to collect and distribute donated goods; around 50 people volunteer at the Food Hub (with around 25 there everyweekl: and 10 are actively involved in the children and baty projects; electricaltesting of don8ted equipment Is carried out byvolunteers each week: and ITequipment donated to the charityig checkéd. repaired and delivered tofamilies byavolunteerspecialist. Othervolunleers provide regular support at the warehouse. sorting donations of household items and food and preparing items for the following week's event. Another volunteer works with the Admin. Te8m to support our database. Recruitment of a Volunteer Manager in 2023 has improved the process ofsour¢ingvolunteers.We havefomied anactive partnershipwilhVolunt8ryAction Coventry and increased our use of corporate volunteers 8SP8cially at our FoodHub and
Cerriers of Hope. Coventy CIO R•port of the trust•a$ Warehouse and 81s0 at our Community Allotment. These included Nat West. Good Gym, Guardian Ballers alongwith several local schools. Accommodatlon Our main accommodation is 8 warehouse unit on Lythalls Lane Industrial Estate in Coventry. It provides a storage bank for all the goods that we give away and is the base for our maln office. The lease has been generously lunded by a local businessman, but this support ended in November 2023 upon renewal of the lease. We started to fund-raise for this drop In Incom8 and the rent incre8se added onto the new lease, for which we have secured cover for 2024. The accommodation arrangements at Hillfields Church in Coventry remain in place for the Let's Play groups event. In addition to Hillfields Church, we use St Mark's Church in Hillfields as the venue for WoridFood8 Food Hub in 8 three-way partnership between Carriers of Hope. St Marks Church and YWAM (Youth with a Mission). Refresh the Weekly Client Community Event: It W88 decided that 8 fresh start with 8 new °look and feel" was required for the weekly event that took place pre-pandemic. For our client8. the weekly event will be a comblnallon of 8 marketplace. an Infonnation polnt and social occaslon. One of the main driver$ of the change was for us to make better connections with our clients, more deeply under8tand their circumstances and therelore be in 8 belter po8ltion to provide support. We partnered wlth 8 city centre church to relocate our weekly event into thelr newly established community hub. Alongwith being the usual venue to collect items, we 8et UP 8 dedicated $p8ce for rewstering new clients. a quiet space available for more In-depth conversatlons with cllents and a creche to allow parents io take part in the event. The new venue wlll encourage Partner organlsationsto bring in additionalsupport ladvice I services for our client8. The shop premises at 26. CityArcade in Coventrythat send to hold meetlngs, training and as a collection point for clients requested Items, closed in January 2023 as it was to be demolished 88 part of wider City Centre redevelopment. The trustees wish to record thelr immense gratitude to the local businessman and hls wlfe who help8d to tund the rental costs of both the shop and our warehouse over the previous five years. This level of generosity is above and beyond allwe could have hoped for. Ourresponsibilityforclothingcoventrfswarehouse at Napierstreetcontinued throughout 2023. but it will transfer fully to the separate charity during 2024. (see also Note Sa, page 221
Carriers of Hope, Coventy CIO Report of tho trustees Active donor funding agreements: receipts during the period Multi Year Grant Receipts {note: all have terminated in 2023) Fund 14ational Lottery- COrnnnIty nd Reachl Communltles Flnal Year Payment Dlstrlbutlon Volunteers, Pro ect Final payment for Clothing Coventry, Income received under custodian trusteeshi note 5a on wge 221 Flnal payment runnlng costs of World Foods Food Hub Social Su ermarket. Flnal Year Payment for Food at WorldFoods Food Hub FSnJl payrnent for accommodatlon and warehouse £32,078 Natlonal Lottery- Comnwnlty Fund (Reachln& Communlile5) Natlonal Lottery- Communlty Fund vla Mosak Churth Coven Plo Household Support Fund vla cOn Cnd1 £17,lJX) £51.395 £30,019 Local Iwsln•ssman £23,424 One off I Sln8le Year Receipts Fund Forrester Famlly Tntst J.H.H R¥u51ry Tntst Natloml Grld £40.LXK) £18.820 £10,) One off grant to support familles Food at World Foods Food Hub Fuel poverty family support Progression and Improvln8 Ilves advlce for families and volunteers Anonymous donatlon £9,358 Charftles Trust {Nat West Foundat1¢ £7.IX¥) Or8anisational Support 19th May Ch•rftable Twst £5.(KW) Essential emer8ency Items for people In need Chiklren's Project School Unlforms proiert Research into ante-natsl and blrth em rlences of refu ees Baby Car Seat Project For School Uniforms and Christmas The Eve%M Trust Sooth•rn & Cranor £5.(XM) £3.8(M) Health Wat¢h £3,7Q) Co¥enty aty Coundl £3,5(Kl St Maf*s Chuvch £4.f4)) Balsall Common Uons Kenllworth Uons £1.475 £i.(D) Food at WorldFoods Food Hub Essential items for people in need
Report of tho trustee8 PLANS FOR THE FUTURE As an organisation we are Constantly evolvin& and asthings change. we are always looking ahead to limit 8ny impact and put us in a stronger positionto improve the circumstances of our clients. Activities planned for 2024 include the following". - Money and Funds: Continued efforts will be made to identify and Secure sufficient lunds to finance the continuation of our seNices and actiwties. Strenohonlng tho Org8nl•atlon: Building on previous years. Improvements, a Strategic review was undertaken. facilitated by Cranfield Trust via Lloyds Foundation, involving Trustees, Managers and Staff. We identified the areas to strengthen so that we could better Serve our increaslng client base and target ourfinite resources in the most effective way. Our prlorltl•• for action: 1. Clients Increase their empowerment. reducg their dependency on us and other agencies. develop pathways for families lo incre88e their self-sufficiency and Integratlon. 2. Client Volunteers- often being 8 first stage for progression, flnd, traln. manage and then 8UPPOrt volunteers to become engaged in our delivery projects. 3. Org8nis8tion and Infr8Structure- Enhance leadership wlth new 8ppolntments, undertake Client Response team technlcal training and continue to upgrade I refresh our databa88 of Centralised f8mily information. 4. Creatlngnewpartnerships-wewillcontlnue our partnership effortsto provide access for ourfarniliesto services. partlcularly reg8rdingeducation. health, employment and financial support; provided by other organlsations and agencies. Core Actfvltles: the list of Charitable Activitie8 listed on pages 4 to 6 will continue. wlth the followlng addition3. Our key priority of Incorporating extemal speciali8t partner organi88tions into all three of our weekly events will continue. This holistic initlative will offer our families vital access to services in Coventry providing real opportunities for them to build 8 P08itive. Self-sufficient future, complementing our vital practical support services. An overhaul of the Client information we hold was undertaken during 2023 with extra resource applied to conducting client interviews and home visit 88se8sment8. In 2024 we willenhancelhe dalabase and configure ittoenabletO8how howourclientsare pertorming along theirjourney to empowerment, glving us the Client metrics that ensures we keep our focus on improvingthe outlookof the families we support. We plan to move our Let's Play event to a Thursday to r8duc8 thè elash with othèr ov@nts meaning that resources can be made more readily available for the mothers an<J thelr children. The Environment has always b88n a priority at Carriers through our household items and food recycling and in 2024 we plan to become more actively engaged within the Circular Economy in Coventry and the West Midi8nd$ a8 Part of an initiative with W8St Midlands Development Authority. io
Cari8r5 of Hope. C(Nenty CIO Report of tho trustoos APPRECIATION The trustees wish to record their very grateful thanks to all our staff and volunteers, our partners, our business supporters. the City Council, the funders and the regular donors, without whom we couldn't do this work. These people make the charlty the success that it Is. The trustees are also indebted to the volunteers who have generously given their time to carry out the charity's activities. FINANCIAL REVIEW Comparative dat8 ft)r the previousyearare (bracketed) The result for the year was net expendlture £5,232 (net expenditure £26,361). Year on year. expenditure increased byalmost 2% whereas income grew by6%. Total Income was £S28.248 (£497,502) made up of cash-based source8 £443.819 {£416.198) supplemented by receipts of donations-in-kind, both of used household items £52.525 {É56,929} and foodstuffs received under an arrangement with FareSh8re £31.904 (£24,375). The receipt8-5n-kind are in tum expensed in the accounts at the same value. The m8Jorlty of the cash Income was donations £422,038 (£387,322), of which £297,232 (£357.650Iw8s restricted. The remainingcash income comprised É17,0171£16.9421 arising from voluntary nominal contribulions made by beneficiarles for food donated to them. Trading income w88 only £324 in contrast wlth the previou8 year'8 £11,516, owing to vacating in early 2023 the City Arcade premises where the activlty was held. Bank interest added £4,4401£4181, an improved result year on year thanks to more fund8 In a hlgher yielding deposit account. Total expenditure w88 £533.480 {£523,863) of whlch cash spend accounted tor £449,051 (£442,559). The remalning expenditure comprised onward donations of amounts-in-kind described earller, depreciation £12,2271£13,0751 plusfund-raisingcosts of É2,3481£5,047) borne by being netted off income recelved. Expenditure on charitable activities was £531,1321£518.816) and is explained more fully in note 2 to the accounts on page 21. Closlngfunds totalled £402,863 {£276.429), of which bankand cash balances amounted to £339.2631£347.7581. The contrast with the lower funds at the end of 2022 is explained by the r8lease to income in 2023 of certain receipts in 2022 which were suspended from reported income for that year: it is explained more fully in note 4 to the accounts on page 22. The charity's res8rv8s policy is exp18ined below. Risks: The trustees have examined the major risks which the charity faces and confirm that through a combination of public liability insurance, the development of internal policles especially on child protection and health and safety. internal financial controls and prudent investment policy, exposure to those risks is minimised. li
Carri8rn of Hope. Cryrfenty cio R•port of tho trustoes Reserves Pollcy: The Finance. Risk and Audit Cornmittee of the Board of Trustees (FRAI keeps the reserves policy under reviewto ensure it meets the charity's changing needs. The breakdown offunds can be found in note 10 to the accounts on pages 23 and 24. Restrlctod funds: Almost half the funds carried forward are restricted, therefore obliging truslee8 to apply them only to specific purposes. Much of the remainder is designated by the trustees in recognltlon ofthe need to protect the on8oingcapability ofthe charity against a background of uncertain income Streams. D•glgnat¢d re8•rv•g: Only 5% or so of monetary income is on a structured. recurrent basis. The remaining 95% arises from trustees making opportunistic 8pplications for funding. and general 8ppeals for donations, plus the spontaneous initiative of generous donor8 who support the charity. The consequence is that the financial Structure is not 88 robust as we would like for a charity on which so many peopl8 8re dependent. Most of the ch8rity's beneficiaries are critically dependeni on it8 on80ing support, so the charityfeelsvulnerableto the unpredlctabllityof its sources of income. It8im8tO safeguard its ability to meet critical spend by designating certain reserves. Given the central role of staff vrfe wish to protect our ability to meet payroll cost3. Whilst restricted donatlons cover 80me of the costs. the remainder amounts to £190.000 annually. We have therefore deslgnated reseNesto protectourabilityto meetsix monthsofthatamountin orderto allow 8 measured approach to identifyinga means Otrecovery. In addition, our storage premises, with annual overheads of over £29.000. are critical to our operations. To that end the designated fund is held at £124,000 made up of two elements: payroll costs £95.000 and Storage co8t8 £29,000. N•w funds: In the face of the risks and challeng88 described above it is cleer th8t in order to maintain the existing level of operations trustees need to seek new Sources of 81gnificantly incremental income. Golng Conc•m: The trustees consider that there ar8 no material uncert8intles about the charity's ability to continue as a going ¢on¢em. The comments above under Reserves Policyexplain the trustees, concern over the risk associated with the ch8rity'8 dependence on uncertain income streams and include8 an explanation of how they manage that risk. 12
of FbF. Coventy CIO R•port oftho trustw INVESTMENT POLICY There are no restrictions on the trustees, powers to invest. The investment strategy 18 prudent. Other than working c8pitsI requirements. funds are placed on interest-earning deposit. STRUCTURE, GOVERNANCE AND MANAGEMENT Carrlers of Hope. Coventry CIO is constituted as 8 Charitable Incorpor8ted Organlsatlon under the Charities Act 2011 and a registered Charity, number 1180105. The charlty originally commenced its activities in 2011 as a charitable trust, which continued until the end of 2019 after whlch the CIO. newly created for the purpose, 8&8umed 811 its 8Ctivitles, assets and liabilitie8. The charity was cre8t8d by Mrs S M Sampson. now retired, to 888i8t 88sdum seekers and in Its re-constituted form it 8180 embraced the needs of refugees and new migrants living in Coventry wllh 8 primary alm of improving their ¢ondition8 of life through donations of household requlsltes, furniture and equipment. More recently those aims h8ve been supplemented by helping families based on home visits to assess their needs. In the 14 years slnce it8 formation it has steadily grown, enabling it to support more and more refugee8 and asylum seeker8. The trustees are co-opted and ser¥e for a term of 3 years after whlch period they may put themselves forward for re-appointment. Newly appointed trustees undertake induction and are familiarised with trustee r8sponsibilities by reference to the public8tion8 of the Charlty Comml$sion and to the latest Annual Report of the Tru8t. The ftjll board of trustees meet at least four tlmes each year 8nd determlne the broad strategy and are8s of activity of the charity. They approve all expenditure except that spent for one off Item8 by the Treasurer under delegated authority up to £500. In addition, sub- committees of the board exist for both HR and Flnance Risk &Audit and each of them meet quarterly ahead of the board meetings. Operational 8Ctivities such as fundraising and charitable activities are performed by voluntary helpers vtho themselves include benef ici8ri88 of the charity. All trustees give their time voluntarily and receive no benefit from the ch8rlty. 13
Carrnrn of Hope, Coventy CIO REFERENCE and ADMINISTRATIVE INFORMATION R6glgtr8tlon detalls The charity is a Charitable Incorporated Organisation (CIO} registered with the Charity Commission underthe name ofC8rrier8 of Hope. Coventry. regislr8tion number 1180105. Tru*tees who setv•d durlng 2023 Nam• ol Truste• Date ot appolntment Term ex Iros Elizabeth Ann Thomson 6 September 2023 6September2026 Val Lewis 27 September2021 27 September 2024 Alvaro Grana 27 September 2021 27 September 2024 Dillion Dum8 29 September 2021 29 September 2024 Peter 0'8rien 29 September 2021 29 September 2024 Andrew Sayers 29 September 2021 29 September 2024 Kirsty Mabbott 29 September 2021 29 September 2024 Lucinda Croft 19 September 2022 09 September 2025 Sue Sampson 27 September 2021 Resigned February 2023 Angela Emerson 14 December 2022 Resigned August 2023 Omaima Ahmed 30 January 2023 Resigned September 2023 Lydia Sampson 19 September2022 Resigned December 2023 14
i5 of Hop¢. Covwty C TRUSTEES. RESPONSIBiunES IN RESPEcfTO FINANCIAL STATEMENTS This annualr8POrt and statement offinancialactiviti8s have been prepared on an accfua18 basis and satisfy the requirements of the Ch8rities SORP2075. Accountingand Reporti bycharit18s in accordance with th8 Financial R8POrtingStsndard 702. Th8 trustees have selected suitab18 accounting policies and intend to apply them ¢onsistently have madejudgements and estim8tes which are reasonable and prudent confinn that the attached statement of accounts has been prepared on 8 goir concern basis and complieswith applicable accounting standards and statements of recommended accounting practice The finan¢ialstatements have been independendy examined; they have been prepared In accordance withthe accounting policies set out in Note 1 to the accounts 8nd comply with the Chari8 trust dee<l and the Ch8rities Act 2011. The trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charlty and enable thern to ensure that the financial stalernents comply with the Charities Act 2011. They are also responsible for safeguarding the a$sets of the Charity and for taking reasonable 8tep8 to prevent and detect fraud or other irregularilies. Approved by the trustees and signed on their behalf by Oate... IZ Andre yers. trustee 15
Carriers of Hope, Coventy CIO INDEPENDEKf EXAMINER'S IIEPORT TO THE TRUSTEES OF CARRIERS OF HOPE, COVENTrY CIO I report to the chanty trustees on my examinalion of the accounts of the charity for thè 12 months ending 31 December 2023 on pages 17 to 24 folltxing. %*thiGh have been prepared on the basis of the a(rounting policies set out on page 20. Respon8lbllltl•$ and basls of rnport As the charity's trustees (and its directors lor the purposes of corry>any kw) you are responslble for the preparation of the acownts In a&>)rdance the requlrements of the Conwanies Act 2006 ('tr 2006 Act,). Having satisfied myseff that the accounts of the CIO are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examlnation, I report in resped of my examination of your charity's accounts as carried out under section 145 of the Charities Act 20111.the 2011 Act,). In carrying out my examination I have followed the Dlrections given by the Chartty Commlssion under section 145(5) {b) of the 2011 Act. Ind•p•ndont •xamln•e• •tat•m•nt Since the CIO'S gross in)rne exceeded £250,000 your examiner must be a member of a body Ilsled in section 145 of 2011 Act. I confim Ihat l am qualffied to undertake the examination because l am a member of the Institute of Chartered Accountsnts in England and Wal8s, which 18 one of Ihe listed bodles. I have completed my examination. I confirni that no matters have come to my attention In ¢onn8dion with the examination givirvJ me ¢au88 to believe: 1. 8ccounts.ng records were not kept in respect of the CIO as requirod by section 386 of the 2006 Act., or 2. the accounts do not accord wllh those records: or 3. the accounts do not comply wlth Ihe a¢untr.ng requirements of section 396 of the 2006 Act other than any requirement that the accounts give 8 'true and fall vlew whlch 1$ not a matter considered as part of an independent examination; or 4. the acCnIS have not been prepared in a¢o)rdance with the methods and principles of the Statement of Recommended Practice for accounting and repo.ng by charlties [applicable to charities preparing their accounts in accordance with Ihe Financial Reporting Stsndard applicable in the UK and Republic of Ireland (FRS 102)1. I have no CA)ncerns and have c(Yne across no other matters In connectknn wlth th8 examination to which attention should be drawn in this report In order to en8ble a prop8r underslanding of the aCcntS to be rea¢hed. Date.......... Michael Pery BA Hons, FCA, Chartered Acc(wntant. 1 Beechwood Croft. Kenilworth, WaThvickshire CV8 1 GX 16
Carl8 of Fbpe, Coventy CIO CARRIERS OF HOPE, COVENTRY CIO Flw'stsred Charity No. 1180105 srATEMENT OF FINANCIALACTIVrnES 12 month¥ •nding 31" Docember 2023 31 t)•remb8r2tr22 31 December 2023 INCOMEfrom: Total 29.•n 397.050 2•7 Monetary donatlons 124.808 297,232 Non-monetary donatlons: 56,929 -used goods 1c $25 24,375 -food8tuff8 {F8reSh8re) 31.904 J1.904 16.942 1&•42 Oth8r Charltablè Activbties 17.017 17.017 11.518 Trading income 324 324 Investment Income: JS7,160 4•7J02 Tot•1 In¢om• 314,24• EXPENDMIRE on: 158.447 362,36 Ch8ritsble acthitl&8 188.642 342,dg) 531.132 5.047 Fund ralslng c08ts 1341 101,494 301.309 $23.863 Total Exp•ndliur• N•t Ineom• l (w•ndliur•) durlnq th• •r Add: Rg10080 of incom deferred from priory88r Totsi Incr•a•• l (d•croa••) In funds durlnqth• y••r £14,7191 È128,J811 £23JIOfr (U•J411 I£B,2321 131.666 131M•8 1.•42) 71•1 210&425 É121.434 STATEMENT OF FUNDS 31 DIuMr22 IR¢•t•te¥i 31 Docomb8r2023 T(1 Unr88tricte Reatrlctod Totsl fl21.6421 £14.7191 È126.Hl Net Increase In funds reported above Add totgl Fund8 brought forw8rd 8t beqinnine of th@ Total Funds carrl•d forward at Wbd ofth• >wr 103.425 126.434 188.574 134,215 302.789 146.933 129.498 129.40e 10 E4(12.883 17
of Hope, Covm CK) CARIUERS OF HOPE. COVENTRY CIO Regist1 CharityNo. 11W105 BALANCE SHEET at 31•1 00mb* 2023 31 O•wnbw Not• 310e¢ember 2023 noth2) TANGE FIXED ASSETS Current assets Prepayments & Debtors 58,173 67.067 Re¢fv4ood Bank 1 year Bond 8ccount Reood Bank déposit account N8tWest Bank Current Account Reliance Bank Current Accoum Cash in Hand Tot8188nk and C88h Tot81 ¢urrent assets Current liabilitie8 CreiJtor8 Deferred income Total current liabilities itM335 I,267 81.415 876 379 339,263 347.7S8 05.gJ1 17.5961 1131,6661 .0?¥ Netcurr•nt 8 398,734 TOTAL ASSETS £402,863 FUNDS OF THE CHARirY Balance at b8wnnin8 of period Release of deferred incomg 10 302,790 276,429 131,686 128.3611 Net (decrease) in funds during the year: _ 15.2321 E276A2• TOTAL ACCUMULATED FUND CARRIED FORWARD £402,863 ApFwoved on behalf of the trustee& sw Andrthv yers. trustee 18
Carrkfs of Hw. COW CIO CARRIERSOFHOPE. COVENTrYCIO Rewmered Charity No. 1180105 STATEMENT OF CASH FLOWS 12 month• •ndln831 D•comb•r2023 31 D•¢•mb•r 11 D•e•ml)•r Ca•h provldod by Operatln8Actlvltles Net (expenditure) during the y88r as reported in the Ststement of Finenci81 Activities AdJuslm•nt• to •Umlnat• non-op•ratlnq a¢¥1 from th• abov• ro•ult: Investment 8Ctlvlty: bank Inter88t Change Sn debtors Change in credFtors Non<osh transactlons: lixed 8839ts. depr8cl8tSon 126.361) {5.2321 14191 (23.5001 14.4401 18.8941 16.5961 137,920 14.835 12.227 £102.475 N•1 ca•h (¢on•um•d) I pr41¥1d•d by Op•ratlngActlvltl•• {12.936) A•conelUatlon ot n•t Incom• to n•t ¢••h ilow from au •otlvltl•• 31 Docomber 2022 31 OK•mb•r Cash flows arl•ln8 from au actlvltl•• 102,475 Net cash (consumed) I provided by operatlng activltleg {as above) Addltlonal c83h flows durlngihe year: - Irom 8ddltlons to Flxed Assets 112.9351 16,3331 418 - from Investing actlvhl88: bank interest Income (D•cr•o$0) I IncrM•• In c•$h durlnith• p•rfod Add cash brought forward from Pfevious year Toi81 c••h •tthe •nd of tho y••r 4.440 96.560 (8.496) 347.758 251,198 L847,758 £339,263 19
Carriers of Hopo. Ciyrfenty CIO NOTES FORMING PART OF THE FINANCIAL STATEMENTS 1. Prlnclpal accounting pollclos a) Bas1¥ of preparatlon The financial statements are prepared under the historic cost convention. The accounts have been prepared in accordance with the requirements of the Charities SORP {FRS 1021 effective January 2019. the Charities Act 2011 and with the charity'8 founding constitution. b) Ro8ourco8 roc•fvod and oxpondod Income and expenditure are Included on an accruals basls except for voluntary donations income which is accounted for only when received or pledged / contractU8lly owed to the charity 8t the end of the financial year and 18 known to have been received subsequently. c) Oonatod Good$ Used furniture, equipment and other household goods received from donor8 for onward distribution to beneficiaries are in the accounts as both income and expendlture at an estimate of their open market purchase cost. Donatlons received of bags of foodstuffs, toiletries and other personal requlrements for onward dislribution are likewise included in the accounts. at an estimated replacement ost of £15. Income from the above donation8 is recognlsed In the account8 at the time of onward distributlon. 80 there18 no carryingvaluefor goods 8tlll on hand atlhe balance sheet date. d) Ro•our¢•8 Expand•d Expenditure is included on an accrual'8 b88is incluslve of irrecoverable VAT. Expenditure on charitable activities comprises costs incurred in the delivery of it8 activitles and 8eNlcestor Its bÈneficiarie8. •) Oov•rnanco and Support co•t• These costs are apportioned to charitable expenditure proportionate to expendlture on each charitable activity. fj Flxed 4880t• Capital items costing£1,000 or over arewritten off over4 years. 20
Carriers of Coventy CIO Nots$ fom)Ing part of the flnanclal statement$ I Charltable Exp•nditur• Chwlt•bl• Totsi 189,310 Food Hub Ats•oe.eotr 17•3 21.117 974 157,920 VufnHur• 1•2.998 21m2 2A71 171 CU•nt Corrt•¢t •8.•Q3 ?.Ki IMom•Vl•l 81Aa9 1&106 42Z 46.975 ¢o¥•Mry 012 726 1 46,W1 Wo 16,511 ¢tyAte•d• 407 41 11,419 eA¥h L••rnlMI Tr•lMI 147 TOTAL 531.132 t122a2 Jl.W $1742 21MJ An•1 of•uwort co S•l•ile•.' M•na8•m•nt414lmkniw•lon Olhw co•ts TOTAL E62.929 3. Pr•p8yment8 & D6btor• Accrued income {r8ceiN*d JanuarylFebruary 20241 HMRC GiftAid Reimbursement Prepayments Rent Bonds Other debtors Tot8l Debtors & Prepayments 55.271 4,678 5.000 2.118 30.019 6.022 12.002 8,500 1,630 58.17 67,06 21
CalerS of Hope. Coventy CIO Notss tormlng part ol the flnanclal 8tatomont8 4. Doferred Incomo A new office of paid Chief Executive was created in 2022. The role 18 funded by a specific donation, received in 2022. which is restricted to the purpose of covering approximately the first three years costs of the incumbent. The position was taken up by a probationary appointee but was vacant at the end of 2022. With no prospective candidate in sight, the amountol unspentfundingatthe end of2022, £131,666, was deferred in the 2022 accounts untilsuch time asthefund could be capableofbeingspent in accordance with the terms of the re8trlction. With the appointment of a new Chief Executive In 2023 the deferred balance has been released to 2023 income, but on a separate line to en8bLe the underLying net income for the yearto be distingul8hed. 5. Crodttor• Payroll costs, December 2023 Suppliers Custodi8n trust fund {expialned below) Total creditors 3.851 3,745 5.915 2.478 5,799 14.19 a) Cu•todlan trust fund: a clothing project whlch this charlty initiated w88 tran8ferred to a new charlty Independent of Carriers of Hope in December 2021. Its funder. the N8tional Lottery Community Fund, took the precaution ot asklng Carrier8 of Hope. already known to It as an established beneficiary of N8tional Lottery funding, to administer its funding on behalfofthe newcharityfrorn theoutset. but underthe instructionsof thecharlty. until such time 88 confidence in it had built up. At the end of 2022 Carriers of Hope held a balance of £5,799 which, not being the property of Carriers of Hope. was reported 88 8 li8bility in the 2022 accounts as a custodian trust. The funds had been fullydisbursed at the end of 2023. 6. R•munoratlon, Indepondont Examlnor fea and staff costs The Charity employed an av8r8ge full-time equivalent headcount of 5.9112022: 5.5) durlng the period for a tot8l cost. including employer costs, of £223.287 (2022: £201,199). All individuals worked in supportingthe Charitable activities of the Tru8t. No other salarie8 and no employee benefitswere paid in either period. The independent examiner'sfee was £950. 7. P8ymont• to trustees Four trustoes clalmed relmbursements of expenses totalling £1.996 12022: 3 trustees £1,556) which were Incurred in the pertormance of the charivs charitable activitles. The amounts were reimbursed for purcha8e8 of goods on behalf of the charity and for travel costs. 22
CalerS of Hope. Coventy CIO
Notes formlng part of the flnanclal statom•nt8
8. Voiunteorj
The Charity has a pool of approximately 153 volunteers (2022: 163) whose role is fully
described on page 7.
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iers of Fknp8. Coventy CIO Nots8 formlng part of tho flnanclal 8tatom•nts Summary by fund Openlng bèi#nc• 1 J8nu#ry2023 Net Incom• kn¢om• IExwiditur¢l Depr1 d•l•rve(I in 2023 ¢rb• Transfers In (Outl Fund8 clhwl 31 DMb•r 2023 FUND iknf••trlct•d Fund• Fofregt•r F8mityTru3t Other Genef81 Dew4ned 2,991 29.629 11.332 15.3231 117,6681 17.868 124.000 100.011 141.3 n•¢ A••trlct•d Furn1• ARMTru Benelacior: W•iehou8•lShop eo•t• Baby Bagi appeal Blg Lottery Communlty Fund- Reachin8 ommunlt168 88C Chlldien In N••(l- Nwtsreps ¢•rrlers 8efrlendlnrf ChrIrn09 Appeal C08t ol Lmnq Commtsnlty Coventry Cty C(yJII Burnary Coventry City ctyJII HARP ClothlwC¢w•nty Clothin8 Crwontry Heart of EnO8nd E¥eaon Tvust Food Hub Healthw•tch Lloyd8 8•nk Fdn England &W8le8 Netlonal Grid- Fu•l Pov• St8rt lty Ufe Icaf B) TrBwJl appeal Unifr•rm8 appeel su11 r••trf¢t• lund• M•rno:n•t •xp•ndhui8. ie8litt•dlund* 1.7 131A86 132.2521 13.399 14.2371 2.759 9,103 187 19.834 113.9871 (S26) 12.705 112.7051 3.761 2,739 11.228 377 {1.0921 11,W251 8.575 16.57S1 5,(KJl sm1 46.820 12.171 112.1711 213 1,729 135.045 {E43.Wl TOTALFUNDS £131.e 112227) I.232) 24