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FLEEf CAMPS CIO REPORT AND Accouiirs For the year 1 January 2022- 31 Decerrw 2022 TRUSTEES REPORT The Trustees have pleasure In submlttlrffd tlk Rem and £ts of Fleet Camps CIO ("the CIO") for the calendar and fli1N(l[ Y(11. 2022. Tli-: a{;," wlth a statement of assets and Itabi17ties. ACKGROUND Fleet Camps were fomierly reSp(SIbIlity of the Fi&t Camps Trt was established by a deed IJ i LLSI i&ii y i4litllid dLlJ¥lLIL) VI L4y tllL' CiivliiiL-l¥-y I'1114cdI Cliurch (Second Century) Trust for many year5. The Camps ha always wo(¢1 reCatIOn and Chdstlan ethjcatlon for children. teena8er5 and young adults. In 2018 the trustees of Fleet Carrys Tnjst 5CessfUllY applled to the Charfty Comml551on for England and Wales for the regtstratlon of a Charltable Inttsrtx)rated Organlsatlon (CIO) to take reSpnSIbIlItY lor the actlvSlles of Ll)e ITUSL Iii fuluie, afid io tralfer Uje assets of trusi iu it. Clo foi th<1l wi"wse. Tlie CIO was regtstered and establlshed on 24 September 2018. The CIO took re5wnslblllty for the operatkns and actfvltles of Fit Camps as from 1 January 2019 arKI the assets of Fleet Camps Trwst were transferred the CIO as from that date. TRLISI'EES The CIO has kept Its comp051tlon under reAÉw and seeks to antidpate Ilkely retlrements arKI the need for replacements. It Is actfvely s&ing to add one or two trijstees, that total number has fallen to flve. New trustees are Ltsually drawn from those alreaty famlllar the camps work through partlcipatlon In it and preferably through mffnbership of Camps Leadershlp Team, whlch Is a commlttee of the CIO. They are therefore alrea(ty lamlllar with the worft of the camps In a practlcal way. Htsw¥VC'i. wlth a copy of the CIO {foundatlonl constltutlon, recent rertS and flnandal statements. and other kff thcuments that they may not alreaty be famlllar th, as weil as belng dlrected to key Items of qeneral 8uldance for trustes that the Chamty Comm155kn prothjces, Includlng leVant sectlon5 of the Comrnlsslon's 8uldance on wblic beneflt. These key d(Kuments to which the attentlon of trustees Is dlrected Include the CIUS 5ulte of kx)Ikle5, InclLvJ5ng Its safequardlng pk, thh members of the Camps Leadershlp Team are alalty famlllar th these. TREASURER The Hon. Treasurer Is Suzanna Bell has beffi famllfar wlth Fleet Camps f(Y many years as a camper and then as a camp Leader. REVICYTr' Ol" AC1"1] lis kii%&. Up to 2019 Incluslve, CIO'5 maln artlvlties were to organlse three week-long camps for chlldren and young people at Fleet Hou Fam), Fleet, Weynb)uth In July and August. HOwer. because of the COVID.19 pandemic beglnnlng In February 2020, the trustees and camps leadetshlp team concluded In May 2020 that It would not be feaslbie to hold any camp5 in summer 2020. Thls was because of the nature of the camps whkh entall chlldren arKI Leaders Ilvlng ur canvas In close proxlmltyj glvlng much élas yel dvailable and malntenance of x(lal dIStan% and contact 'bubbies' was tossSble. Instead efforts were made to hold vtrtual 'camps' online in 2020, efforts whkh were easier and MO effecttve wlth YOg people than chlldren. Income and e¥penthtu in 2020 Ire mh redLKed, compared to norm. Becaw of the contlnulng pandemic in 2021, the tntstees and leaders concluded that, notwithstandlng the open.air characler of the camp5, 11 was ){1 nol possible to hold full resi(kJfilial camps, among other thlngs because vaccFnation programffs by the Ajmmer of 2021 had not penetrated to most young people and chlldren. Accordingly It Wa5 dedikd to hold a week-long day camp for children In the Weyrnouth and Dorchester areas (rather than camps for chllthen fr(#n across Erpliand aThJ Wales, as is nonnall.
FLEET CAMPS CIO
REPORT AND Accoui¥rs
For the year f January 2022- 31 December 2022
TRUSTEES RCPORT
IlThile the arrangements were very satisfactory and an excellent thy camp was Wd for part of the week
vlrus.
IILh) :.iI.l.l J LO I'.dLI 4¢2 iiiid.¥icok th)e ol ithiders testtrj positTve for the
The two.year interruptfon of the nom)al camp progranTr as a re9Jlt of tlKh COVID parKlemlc had an
effect on contacts wlth LK>th children and young lea(kn. The trustees and camps leadershTP team
therefore concluded that that In 2022 the camps Suld be restricted to a youth camp for 1 to 19.year
olds arid a si.'ltsLI.
and 12 leaders. while chlldren's camp was partkipated In by 39 children and 21 1 ] leader5.
Not¥thstar5dlng the reduction In number and scale of the camps the qllIty of the camp5 was in
every spect excellent. A slmllar pattem has been foILtr In 2023.
The scale of actmty by the CIO ts constralrd ty the fact that all assodated wtth the work th $0 on
at the camps (ln cases, supported by camp burgrles If thefr pergmal drcumstantr5 make that
approprlatel.
Tralnlng sesslons for tent lea¢lers and others are COndted In order to ensure that tlw are fltted for
thelr dutles and that thty are fully famlllar with Fleet Camps. pollcles and procedures. Includlng on
These sesslons also serve the wlder wrp)ses of the CIO. InCIn9 trainlng In Chrtstlan leadershlp. In
ddltion. reunlon meetlngs for campets, and otlr ways of follon8 up aThJ reinforclnq the work at the
camps are arranged. Adapted tralnlng sessh)n5 were Wd for camp leaders In 2022.
PUBLIC BENEFIT
Advanclnq the Chrlstlan falth In accordarKe wlth the CIO'S statellt of falth, Incluthng by means of
111- 11111 of Its objects. Thts ts done by presentlng blblkal truth In a clear and relaxed way whlch 15
callbrated approprfately to the aqe of each grP of camt5. The effectlyeness of the camp5 can
judged In the way that over rec¢mt year5 campers who mty have Lyun at the camps at the ase
of eiglil IitiVL' iii¥v L
FLEtr CAMPS CIO REPORT AND ACCOUPITS For the year 1 January 2022- 31 Decen*>er 2022 TRUSTEES REPORT for a bursary fund for thls purpw. The CIO'5 general ptICe is to use all Bursary Fund resour that are in hand at the tlme of camps in any year to gjbsidize fees for partlcular Indlviduals, and if further funds are needed for that PLifp05e, to draw from Its general fund5 as necessary and avallable. However, the funds in hand to the CIO have been drawn th)wn in recent years. to the point rhat the Scope for Slwplementing re5tthcte(I bursary funds from gLy)eral funds Is now Ilmited. From tlme to tlme, the CIO, and the TnLSt before It, has recetyed grants from other trusts and indfvlduals to sUprt Its athvfjtses. Ttre5e have usually been tfed to 9)me specific purw)se, such a5 the replacement of equipment. The trLStee5 have had regard to relevant aspects of the Charlty c(mISsk.$ quldarKe on publlc beneflt of charitles in shapln8 Its pollce5 and undertaking Its actlvltks. F114ANCIAL. FUND-RAISING AND GRAiff-IAIKING POLICIES The CIO'S actlvltles are funded mainly by camp fees ra15ed from campers and camp leader5. These fees are held as low as Is conslstent CONPrtng costs from year to year and provlding for the gradual replacement and Improvement of equipment Ito extent that that is not met by speclflc 8rant5 from other trusts and Indlvlduals, and (k)natlons of equir¥nent from other camp5 whlth rK) longer have Ltse for It). No person assKlated wlth Fleet Carnps recelve5 any remuneratlfm for work for the camps: all are volunteers. Camp leaders rKrnallY pay camp fee5 In or(k¥r to Ctribute. IrK115pen5ably. to the bIlItY of the work and thus facllltate the wbllc beneflt vh)Ich It glves. Some campers, and younger camp leaders (lnDallY those stlll In fLJII-tlme educatlonl, flnanclal asslstance wlth their fees ff they are to partldpate. Tr CIO malntalns a 8ursary FLd to provide thls sslstance, In the fonn of abattrnt of camp fees (both for camr$ and Junfjor leaders) to Indlvlduals who need atstan If are to be able to partldpate In camps. Normally thls ass15tance Is at a standard rate of 8rant per IndIdal. In partkular cases ol hardshlptr the trustees mlght declde to glye a hlgher rate of asslstance. The CIO 501klts donations to Bury•ary Fund from the churches and IndIdualS assoclated wlth the camps. but not more wldely. In adthtlon, when necessary. CIO Seeks grant fLmdlng frorn selected funders who mltht be Interested In the actlvltles of the camp. Nom)ally, these fund5 are for Lhe acqulsltlon of speclflc pleces of equlpment, whether new or replacement. for the camps. Detalis of any such grants recefjved In the course of the year are glven In the [teS to the (lnts. The CIO thes not 5011dt funds from the general pubik. y holdln8 down fees to ihc mtnimum fcasiDie level in the wa5s dtrKrlbed above, iliiouLilI Llursarfes, the CIO seeks to ensure that the opwrtunity to beneflt from Its work ts rh)t Ilm5ted by flnanclal ¢onstralnts on part of p055lbLe Ltsers. The CIO keeps these pollde5 and appwhes er rev1. nhxllfying them gradually as changlng drcum5tances dlctate. RESERVES POLICY The CIO bLtys on a break-e basts. alIcAng for expected IoMe from fees, Ilkeiy grant5 and the need to p1a, Improve and add to e(pripment on a planned basis. The CIO and the predecessor trust has not employed staff. Normallyp surpluses have been Earge and defldts have been avoided ff )ssible, though estlmaUng income and extendFture In any year canrKit be exact, and Small surpluses or deflclts may artse. The aim Ilas bm to COeCt any (ieficits In Immedlately following years. Glven the present nature of the actILIeS, tlTre [rtee5 have rK>i considered tt)at Uiere 55 a to l)ulld up significant reseffts except from time to there Is a need to replace major Items of equlwerrt and these cannot be fuThled by grants. Tlkb CIO expects that the present balance of fund5 n9 carrfed
FLEEf CAMPS CIO REPORT AND Accouiirs For the year 1 January 2022- 31 Deter 2022 TRUSTEES REPORT foNard In the General Fund will gradually be drawn <h)wm over tlme, in particular to fund replacemerit and aildltlonal camp ewipfftnt. though the balan ts FK)w approKhiw ttk I1 that it wlll be necessary to treat It as an approprlate operating r[We. RISK IAANAGEMENT In partlcLslar because the camps are malnly for people under the age of 18 arKI are heid in temporary tented accommodatlon ternrary electridty. gas and water ceS, the trustees have taken, and thelr successors will take. risk rnanaqeftnt very seriously. Camp prLKedures and polldes have been dravm up J coverlngj anft4 other thlngs, health and safety Ilncludlng of speclfk actItIeS on and off the sltel. child protectlon Isafeguardlng Ch51drenl. and equallty of access to camp actlvltles. Thty are revlewed regularly. 'Sk5 arfsing In errftlng and breaklng the camps are a150 assessed, and remedlal measures Identlfled where approprlate. The trustees have con51(kred approprfate procedures In the unfortunate event of IndlTrAdual physkal woLer£e between campers or between campers and leaders. Camp leadets are InstnKted at rfsks. and kei tsSLkry are drawn to the attentfon of chIldn at the start of and durlng each camp Ilun4 In the form of rules whlch must be folloEd at all tlmes. Camp leaders are also subject to approprlate rule5 and qukleElnes. for thelr (hw) protertlon as well as that of the campers. D8S checks are carrled on all British resldents vtho are asscdated tlE work of the camps, both trustees and others. Policles and procedures which bear on the protectlon of b)th chlldren and adoleKents are kept Lmder In the light of recent experlence and assessments of current needs. The tnJstee5 are aware that the CIO'S safequardTng obllgatW Is regarded by the Charlty Comrni551on as applytng to all persons who have any ¢OnrtIOn th the CIO and Its wth. whether or not they are chlldren or adults at risk. Thls ts ix)me In mlnd In reA•Yln8 the relevant lIdeS annually and In Msk mana8ement. Phy51cal rlsks ariwng both on the camp slte and In the course of off.slte activllles have been and contlnue to be carefully assessed and remedlal actlon Is taken where necessary, In the fomi of phy51cal measures or prrfethres and Folldes as approprlate. Rlsks are re-asse on a re8ular basls arKlfft exceptfonally as may appear rcessary. SUMAIARY OF FINANCIAL OUThUftN The totsl Income for the perSod was £19,030 12021: £6,394). Total exFendlture wa5 £20,969 12021: £5,229). The overall deflclt for the year was £1.939 12021.. gjrplus of £1.1651 and the cash balance carded forward on 31 December 2022 £13,369 12021: £15.3). The sl8nrflcant expendlture on equlpment wa5 largely actounted for by providlnq a Small permanent slbMr fKIIfjty on a moblle trailer base whlch Is kept rEar the equIent contalner5 when it Is rnt In use. Thls Is of hlgher quallty than the preou5 showers whlch had to be erected every year. STATEMElff OF TRUSTEES, RESPONSIBILITIES Charlty law requlres us a5 trustees to Prepa cOts for each acc(xmtlng year whlch record the recelpts and payments of (he cnartiy tor the year. The trustees are resp)nslble for keeping proper accountln8 records whlch thKlose th reasonable accuracy at any tlrr the flnanclal pts'tlon of the charlty and enable u5 to ensure that flnancial statents coryly vlth the Charltles Act 2011. The trustees also have a responslblllty to safeguard the assets of the thartty and to take reasonable steps to prevent fraud or any other Irregularltle5. The trustees conflrm that to the best of their knowledge the* aCcOts Comply wlth appllcable law. BY ORDER OF THE TRUSTEES
FLEEf CAMPS CIO REIIORT AND Accoutr$ For the year 1 JanLW 2022- 31 December 2022 TRUSTEES REPORT .A /o.28 N W Summ•rton (Chalnnan)
FLEET CAMPS CIO REPORT AND ACCOUls For the year 1 January 2021- 31 Iyecember 2021 INDEPENDEKf EXAMINER'S REPORT I report on the accounts charity for the twkKI 31Yt December 2022. vA)kh are set out on page 7 and 8. Respectfve responslbllitles of trustees and examlner The trustee5 are resp)nsible for the preparat5on of the &ccwnts. tnL4tees conslder that an audlt Is not requireo for thls year un¢ler sectlon 144 of the tharltles kt 2011 (the 2011 kt) and that an Independent examlnation Is nee(led. It 15 my responslblllty to: examlne the aCcOts sect1c 145 of the 2011 Art; to follow the procedures lald In the general Dlrecthjns glven by the Charlty Commlsslon under sectlon 14515)Ibl of 2011 Act: and to state whether partlcular matters have come to my attentlm. Basls of Indèpendent examlner's rewt My examlnjtlon was carrfed out In accordarKe wFth the gerthl DlrettlrA)s glven by the Charlty C¢)mmlsslon. An examlnatfon Includes a revle+¥ of tlKk accountlnq records kept by the charlty and a comparlson of the accounts presented wlth tlw records. It also IlL5 conslderatlcffl of any unusual Item5 or d15closures In the accounts and seeklng explanatlons from you as tnjstees concernlng any such matters. The pr¢xedures undertaken O) fft)t provfde all the evlderKe that V•t)uld be requlred In an audit and consequently no oplnlon ts glven as to thether the accounts present a 'trtE and lalr vlew, and the report Is Ilmlted to those matters set out In the Statent below. Independent •xamlner's ststement I have completed my examlnatlon. I conflm that rK> materlal matters have ctyne to my attentlon In connectlon vAth examlnatlon qMn8 cause to belleve that Iri arry matertal respect: 1. acctyjntlnq records ve not kept In respect d the church as rewlred by Sect1 130 of the Art; or 2. the accounts do not accord wlth tlw records. ¢y 3. the accounts do not comply the applkable reqthrernents COnmIng the forni and content of accounts set out in the Charltles IAccounts and RekX)rts} Reguiati(ms 21))8 other than any requlrement that the accounts 8lve a 'tri* and falr vkn. whkh 15 not a matter consldere(l as part of an Independent examlnatlon. I have no concerns and have come acros5 r) other matter5 In connecth)n wlth examlnatlon to vthfch attentlon should be dra In thls repM)rt In order to enable a pmper UlerstandIng of the accounts to be reached. John Helm ACA Tandem Accountlr¥ Llmlted xxxxxyx 2023
FLEET CAMPS CIO REpoKf AND ACCOUNTS For the year 1 January 2021- 31 Decefflr 2021 RECEIPTS AND PAYMEKfs AccouKr Total 2022 Total Z021 Recelpts Voluntary Recelpts Charltable Actfvltles (camp applkatknnsl Trlps Fo)d Bank Interest Total Recelpts 12,768 2LX) 62 5.393 Payments Camp WlScatlons Irefundsl Carnp equlpment (purchase & hlre) 1,620 424 10,849 Z,799 InsurarKe Slte malntenance & Lttllltles Clothlnq Trfps Admlnlstratlon Mlscellaneous Total Payments 37Z 226 1,119 4,013 755 Net Recpts1{pjYnts {1.9391 1,165 Cash balae5 broLtyht forward 15, 14,143 Cash balances carrled forward
FLEET CAMPS CIO REpoKf AND Accouiirs As at 31 December 2021 srATEAIEKf OF Assrrs AND LIA8ILmES 2022 2021 Notrs Equlpment Varlous camping equipment is held, although it is not possible to place a value on It. The Insured value Is £48,732 Oebtor5 Bank balances 13,369 15,X Totsl Assèts 13,369 15,308 Llablll Fees for IndepeTh*nt Examlnatlons {1.(W) Total assets le total 114bllltles