2021-02-28-accounts - Children's Memorial Garden & Food Bank

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Trustees' Annual Report for the period

Period start date Period end date 01 03 2020 28 02 2021

From

Section A Reference and administration details

Charity name The Friends of The Childrens Round Chapel Other names charity is known by The Childrens Memorial Gardens Registered charity number (if any) 1180048

Charity's principal address Saddleback Barn

Lower Icknield Way Princes Risborough, Bucks Postcode HP27 9RL

Names of the charity trustees who manage the charity

1 2 3 4	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	John Colinswood
	Deborah Colinswood
	Stephanie Colinswood

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Small Charity Constitution

(eg. trust deed, constitution)

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Trust

How the charity is constituted (eg. trust, association, company)

Trustee selection methods

Appointed by existing trustees, usually at the AGM

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

To provide a place for families who have lost a child to come together Summary of the objects of the and seek solace in a garden that has been built and maintained purely for charity set out in its the bereaved. governing document

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Our mission is:-

Provide a peaceful, symbolic retreat for bereaved families
to celebrate and remember their child
Raise awareness of child death issues along with prevention measures
Provide high quality emotional and physical support through our charity partner The Compassionate Friends

Summary of the main our charity partner The Compassionate Friends activities undertaken for the public benefit in relation to these objects (include within this section the statutory The Trustees are mindful of the Charity Commission guidance on declaration that trustees have the requirement for activities to be for the public benefit. had regard to the guidance issued by the Charity Commission on public The gardens will be available to all members of the public benefit) regardless of their personal background, faith, gender or personal circumstances.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

The charity is young and the first task is to create the gardens that will be used to fulfil the charitable objectives.

During the year under review work began on building the gardens including

Obtaining professional designs based upon a 4 seasons theme, incorporating private and sheltered spaces to sit and reflect
Clearing the ground and creating drainage to ensure the gardens thrive
The purchase and planting of established trees and plants as well as those to grow on
The purchase and installation of seating, sculptures and other objects of interest or significance for the garden.

The intention is to extend the value of the gardens to the wider public and the trustees are pleased to announce that following the year end the charity has obtained planning permission to install poly tunnels. This will enable the charity to extend its reach by

Supporting the intended beneficiaries with gardening therapy
Donating produce to families in need

It is the stated aim of the charity to open the gardens to the public in the Spring of 2022.

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Section E Financial review

Brief statement of the charity’s policy on reserves

The charity holds minimal reserves. There are no employees or committed costs although the extent to which the gardens can be enhanced or maintained will depend upon future donations. To date much of the labour required has been from volunteers and the trustees are hopeful that this will continue.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) John Colinswood

Full name(s) John Colinswood Position (eg Secretary, Chair, Chair etc) Date 16 December 2021

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	The Friends of the Childrens Round Chapel	The Friends of the Childrens Round Chapel	The Friends of the Childrens Round Chapel	1180048	CC16a
	For the period from	Period start date 01/03/2020	To	Period end date 28/02/2021

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 106,485 - - - - - - - 106,485 - - 106,485 54,337 702 23,567 2,584 538 219 1,011 245 - 83,203 18,307 - 18,307 101,510 4,975 - - 4,975	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 106,485 - - - - - - - 106,485 - - - 106,485 54,337 702 23,567 2,584 538 219 1,011 245 - 83,203 18,307 - 18,307 101,510 4,975	Last year to the nearest £
Donations undergift aid	106,485				4,459
	-				-
	-				-
	-				-
	-				-
	-				-
	-				-
	-				-
*Sub total*(Gross income for AR)	106,485				4,459

A2 Asset and investment sales, (see table).
Machinery
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					4,459

Garden Build and Maintenance	54,337				-
Equipment Hire	702				-
Promotion and onlinepresence	23,567				-
Legal andprofessional	2,584				4,458
Insurance	538				-
Equipment repairs	219				-
Office costs	1,011				-
Sundry	245				-
	-				-
**Sub total **	83,203				4,458

A4 Asset and investment purchases, (see table)
Equipment	18,307
	-
**Sub total **	18,307				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					4,458

	4,975	-	-	4,975	1
	-	-	-	-	-
	-	-	-	-	-
	4,975	-	-	4,975	1

CCXX R1 accounts (SS)

28/12/2021

Section B Statement of assets and liabilities at the end of the period

Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Bank Details Details Equipment Details Signature Mr J Colinswood	Unrestricted funds Restricted funds to nearest £ to nearest £ 4,975 - - - - - 4,975 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) unrestricted 18,307 - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Mr J Colinswood	Endowment funds to nearest £
		1
		-
		-
		1
		Agreement Error
		Endowment funds to nearest £
		-
		-
		-
		-
		-
		-
		Current value (optional)
		-
		-
		-
		-
		-
		Current value (optional)
		-
		-
		-
		-
		-
		-
		-
		-
		-
		When due (optional)






		Date of approval
Mr J Colinswood	Mr J Colinswood	16/12/2021

CCXX R2 accounts (SS)

28/12/2021

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of The Friends of The Childrens Round Chapel On accounts for the year 28 February 2021 Charity no 1180048 ended (if any) Set out on pages CC16a

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 28/02/2021.

Responsibilities and As the charity trustees, you are responsible for the preparation of the basis of report accounts in accordance with the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect,:

the accounting records were not kept in accordance with section 130 of the Act; or
the accounts did not accord with the accounting records; or
• the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: SClarkson Date: 28/12/2021 Name: Sarah Clarkson FCA Relevant professional qualification(s) or body (if any): Address: C/O Clarkson Cleaver & Bowes Ltd, 8a Wingbury Courtyard Business Village, Wingrave, Bucks. HP22 4LW

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here details of any items that the examiner wishes to disclose .

October 2018

IER