## **Trustees' Annual Report for the period**
Period start date Period end date **01 03** 2020 28 02 2021
**To**
**From**
## Section A Reference and administration details
**Charity name** The Friends of The Childrens Round Chapel **Other names charity is known by** The Childrens Memorial Gardens **Registered charity number (if any)** 1180048
**Charity's principal address** Saddleback Barn
Lower Icknield Way Princes Risborough, Bucks **Postcode** HP27 9RL
## **Names of the charity trustees who manage the charity**
|1
2
3
4|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||John Colinswood||||
||Deborah
Colinswood||||
||Stephanie
Colinswood||||
||||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Small Charity Constitution
(eg. trust deed, constitution)
**TAR**
March **2012**
1
Trust
How the charity is constituted (eg. trust, association, company)
Trustee selection methods
Appointed by existing trustees, usually at the AGM
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
To provide a place for families who have lost a child to come together **Summary of the objects of the** and seek solace in a garden that has been built and maintained purely for **charity set out in its** the bereaved. **governing document**
**TAR**
March **2012**
2
## Our mission is:-
- Provide a peaceful, symbolic retreat for bereaved families
- to celebrate and remember their child
- Raise awareness of child death issues along with prevention measures
- Provide high quality emotional and physical support through our charity partner The Compassionate Friends
**Summary of the main** our charity partner The Compassionate Friends **activities undertaken for the public benefit in relation to these objects (include within this section the statutory** The Trustees are mindful of the Charity Commission guidance on **declaration that trustees have** the requirement for activities to be for the public benefit. **had regard to the guidance issued by the Charity Commission on public** The gardens will be available to all members of the public **benefit)** regardless of their personal background, faith, gender or personal circumstances.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The charity is young and the first task is to create the gardens that will be used to fulfil the charitable objectives.
During the year under review work began on building the gardens including
- Obtaining professional designs based upon a 4 seasons theme, incorporating private and sheltered spaces to sit and reflect
- Clearing the ground and creating drainage to ensure the gardens thrive
- The purchase and planting of established trees and plants as well as those to grow on
- The purchase and installation of seating, sculptures and other objects of interest or significance for the garden.
The intention is to extend the value of the gardens to the wider public and the trustees are pleased to announce that following the year end the charity has obtained planning permission to install poly tunnels. This will enable the charity to extend its reach by
- Supporting the intended beneficiaries with gardening therapy
- Donating produce to families in need
It is the stated aim of the charity to open the gardens to the public in the Spring of 2022.
**TAR**
March **2012**
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The charity holds minimal reserves. There are no employees or committed costs although the extent to which the gardens can be enhanced or maintained will depend upon future donations. To date much of the labour required has been from volunteers and the trustees are hopeful that this will continue.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** John Colinswood
**Full name(s)** John Colinswood **Position (eg Secretary, Chair,** Chair **etc) Date** 16 December 2021
**TAR**
March **2012**
5
||**The Friends of the Childrens Round Chapel**|**The Friends of the Childrens Round Chapel**|**The Friends of the Childrens Round Chapel**|**1180048**|**1180048**|**1180048**|**CC16a**|
|---|---|---|---|---|---|---|---|
||**For the period**
**from**|Period start date
01/03/2020|**To**||Period end date
28/02/2021|||
|||||||||
|**Section A Receipts and payments**||||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**106,485**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**106,485**
**-**
**-**
**106,485**
**54,337**
**702**
**23,567**
**2,584**
**538**
**219**
**1,011**
**245**
**-**
**83,203**
**18,307**
**-**
**18,307**
**101,510**
**4,975**
**-**
**-**
**4,975**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**106,485**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**106,485**
**-**
**-**
**-**
**106,485**
**54,337**
**702**
**23,567**
**2,584**
**538**
**219**
**1,011**
**245**
**-**
**83,203**
**18,307**
**-**
**18,307**
**101,510**
**4,975**||**Last year**
**to the nearest £**|
|Donations undergift aid|**106,485**||||||**4,459**|
||**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
||**-**||||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**106,485**||||||**4,459**|
|||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||
|**Machinery**||||||||
||**-**||||||**-**|
|**_Sub total_**|**-**||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||
||||||||**4,459**|
|||||||||
|Garden Build and Maintenance|**54,337**||||||**-**|
|Equipment Hire|**702**||||||**-**|
|Promotion and onlinepresence|**23,567**||||||**-**|
|Legal andprofessional|**2,584**||||||**4,458**|
|Insurance|**538**||||||**-**|
|Equipment repairs|**219**||||||**-**|
|Office costs|**1,011**||||||**-**|
|Sundry|**245**||||||**-**|
||**-**||||||**-**|
|**_Sub total_ **|**83,203**||||||**4,458**|
|||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||
|**Equipment**|**18,307**|||||||
||**-**|||||||
|**_Sub total_ **|**18,307**||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||
||||||||**4,458**|
|||||||||
||**4,975**|**-**|**-**||**4,975**||**1**|
||**-**|**-**|**-**||**-**||**-**|
||**-**|**-**|**-**||**-**||**-**|
||**4,975**|**-**|**-**||**4,975**||**1**|
CCXX R1 accounts (SS)
28/12/2021
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Bank
**Details**
**Details**
Equipment
**Details**
Signature
Mr J Colinswood|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**4,975**
**-**
**-**
**-**
**-**
**-**
**4,975**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
unrestricted
**18,307**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Mr J Colinswood|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**1**|
||||**-**|
||||**-**|
||||**1**|
||||Agreement Error|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
||Mr J Colinswood|Mr J Colinswood|16/12/2021|
|||||
CCXX R2 accounts (SS)
28/12/2021
2
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** The Friends of The Childrens Round Chapel **On accounts for the year** 28 February 2021 **Charity no** 1180048 **ended (if any) Set out on pages** CC16a
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 28/02/2021.
**Responsibilities and** As the charity trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect,:
- the accounting records were not kept in accordance with section 130 of the Act; or
- the accounts did not accord with the accounting records; or
- • the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Signed:** SClarkson **Date:** 28/12/2021 **Name:** Sarah Clarkson FCA **Relevant professional qualification(s) or body (if any): Address:** C/O Clarkson Cleaver & Bowes Ltd, 8a Wingbury Courtyard Business Village, Wingrave, Bucks. HP22 4LW
**October 2018**
1
**IER**
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here details of any items that the examiner wishes to disclose** .
**October 2018**
2
**IER**