Trustees’ Annual Report for the period
From 01/10/2022 Period start date To 30/09/2023 Period end date Charity name: Buckingham Primary School PTA
Charity registration number: 1180022
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | THE OBJECT OF THE ASSOCIATION (THE OBJECTS) IS TO ADVANCE THE EDUCATION OF PUPILS IN THE SCHOOL IN PARTICULAR BY: 2.1 DEVELOPING EFFECTIVE RELATIONSHIPS BETWEEN THE STAFF, PARENTS AND OTHERS ASSOCIATED WITH THE SCHOOL 2.2 ENGAGING IN ACTIVITIES OR PROVIDING FACILITIES OR EQUIPMENT WHICH SUPPORT THE SCHOOL AND ADVANCE THE EDUCATION OF THE PUPILS. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
To raise funds for Buckingham Primary School to improve the facilities and support the school. Currently, fundraising is to support the outdoor spaces project; Play Equipment Areas. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The charity has had regard to the Charity Commission’s guidance on public benefit. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | What another fantastic year for BPS PTA! Last year we described that year as ‘record breaking’ and this past year has surpassed that. We have delivered Phase 1 of the outdoor play equipment, covering the two KS1 areas and the bars in KS2. And work is now underway on the main KS2 area. When we were asked to take on this project, the funding required was way above anything we’d done before. However, with a strong calendar of events, and some major grant application successes, we have been able to deliver this quickly. The main event was our second Family Fun Day. This again raised a huge amount and was a brilliant community event. Even the weather didn’t stop the event being a success. Another hugely successful event run by our Vice Chair was the Buckingham 10k. A group of teaching staff and parents ran the Buckingham 10k, raising well over £3,500. Our grant successes included just under £15,000 from Buckingham and Surrounding Villages Community Board, and £8,000 from Fairhive. We have also been successful with Tesco again, winning £1,500 and received a number of other grants, including £1,500 from Barratt Homes. Amazon Smile ended this year, so we have started to put more focus on Easy Fundraising, so that we can replace this income stream. We need to do more with this in the coming year. We also launched our Bonus Ball Lottery, which has raised a significant amount of money. |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Christmas activities generated £3k. This included the raffle, the Santa Fun Run, Christmas Parade, Year 6 performance and Christmas cards. In 22/23, we had brilliant success in activities new or brought back in such as the 10k run with £1,337 received this year (in total crossing into 23/24 financial year was £3,192!). Frozen Fridays £1,075. Sports day £459. Year 6 performance refreshments £412. Tea towels up to end of September £705 (in total crossing into 23/24 financial year was £1,374 money in, but costs are yet to be paid out). Starting the initiative to collect used print cartridges £112. Finally, bonus ball lottery profit for the year to 16/09/23 being £908. Activities ongoing through from last year such as the brilliant second-hand uniform initiative – which was positively impacted this year by the additional sales put on around school drop off and pick up-, bag2school plus Amazon Smile and Easy Fundraising raised over £2k. Grants and Donations are largely made up of the successful grant brought in by our Chair for just under £15k towards the play equipment! Further, we have seen several successful grant applications through the year to take us to over £19k received this year in total. Our Family Fun Day in July raised a brilliant £8k despite the weather not being as on our side this summer, and again this was a brilliant community event for the school and the town. In year we paid for all of Phase 1 of the outdoor play equipment, covering the two KS1 areas and the bars in KS2 which totalled just under £48k. All other payments related to floats and expenses associated with generating the above-mentioned income plus payments out to the winning bonus ball lottery numbers. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held for the current project/fundraising initiative. Current reserves are held for the purpose of the outdoor spaces project. |
| Amount of reserves held | Para 1.22 | Cash at bank at 30/09/23 was £19,921. |
|---|---|---|
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
N/A | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution adopted 17/07/2018 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated charity |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Vote at AGM or EGM - one nomination and then to be seconded by another |
Reference and Administrative details
| Charity name | Buckingham Primary School PTA |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 1180022 |
| Charity’s principal address | Buckingham Primary School Highlands Road Buckingham MK18 1PN |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Susan Fish | Chair | |||
| Nitisha Dowty | Vice Chair | Left 15/05/2023 | ||
| Laura Penny | Vice Chair | Appointed 15/05/2023 | ||
| Kyrstn Brooks | Treasurer | |||
| Julie Caulfield | Secretary | |||
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s Full name(s Position (eg Secretary, Chair, etc) Date |
) )Sue Fish Kyrstn Brooks Chair Treasurer 20/11/2023 |
|
|---|---|---|
| Kyrstn Brooks | ||
| Treasurer |
Receipts and Payments Accounts: Buckingham Primary School PTA Year Ended 30 September 2023
| Receipts: Payments: Represented by: |
Total Funds Christmas Activities 3,291 Autumn Activities 1,708 Spring Activities 30 Easter Activities 905 Coronation Activities 1,346 Frozen Fridays 1,443 Sports Day 664 Summer Activities 2,616 Bonus Ball Lottery Payments 1,682 Donations and Grants 19,455 Second Hand Uniform 1,263 Amazon Smile 579 Bag2school 192 Family Fun Day 8,909 Other in year fundraising 243 Bank Interest 162 |
|---|---|
| TOTAL RECEIPTS 44,488 Christmas Activities -275 Autumn Activities -234 Spring Activities -30 Coronation Activities -195 Frozen Fridays -369 Sports Day -204 Summer Activities -50 Second Hand Uniform -20 Family Fun Day -849 Bonus Ball Lottery - winners paid -400 Outdoor Spaces Project Costs -47,975 Other inyear fundraising -162 |
|
| TOTAL PAYMENTS -50,764 |
|
| NET: -6,276 |
|
| Balance Brought Forward Current account 23,394 Lottery current account 0 Savings account 2,803 26,197 Balance Carried Forward Current account 2,253 Lottery current account 374 Savings account 17,294 19,921 |
|
| -6,276 |
Independent examiner's report to the trustees of Buckingham Primary School PTA I report to the trustee5 Dn my examinatlon of the accounts of Buckingham PrimarySchool PTA IBPS PTA) forthe yearended 30 September2023. Responslbllltle5 and basis of report A5the charity trustees of BP5 PTA, you are responsib for the preparation of the accounts In accordan with the requirements of the Charitie5 Act 20111.the Act'l. I report In respect of my examination of BPS PTA'S accounts carried out urdersection 145 of the 2011 Act and in carryingout m¥examlnation I have followed all the applicable DirettEons given by the Charity Commission under settion 14515llbl of thè Act. Independent examinerfs statement I have completed my exatnination. I confirm that no material matters have corneto myattention in conneaion with the examinètion Eiving me cause to bElieve that in any material respect.. l. accounting record5 were nor kept in re5pectof the Trust as required by 5edion 130ofthe A¢ or 2. the accounts do not accord with those records. I have no concern5 and have come across no other matters in connection with the examination to hich attention should be drawn Sn thls report in orderto enable a proper understanding of the accounts to be reached. Signed.. Name.. fvl cHuE THieAJ Relevant professional qualification or membershlp of pfofes5K)nal bodies lif anyl.. ACC Address.. giA ifvi , G)RogT Horz), ML 11 OJZA So Jw2 Date..