## **Trustees’ Annual Report for the period** ## **From 01/10/2022 Period start date To 30/09/2023 Period end date Charity name: Buckingham Primary School PTA** ## **Charity registration number: 1180022** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|THE OBJECT OF THE ASSOCIATION
(THE OBJECTS) IS TO ADVANCE THE
EDUCATION OF PUPILS IN THE
SCHOOL IN PARTICULAR BY: 2.1
DEVELOPING EFFECTIVE
RELATIONSHIPS BETWEEN THE STAFF,
PARENTS AND OTHERS ASSOCIATED
WITH THE SCHOOL 2.2 ENGAGING IN
ACTIVITIES OR PROVIDING FACILITIES
OR EQUIPMENT WHICH SUPPORT THE
SCHOOL AND ADVANCE THE
EDUCATION OF THE PUPILS.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|To raise funds for Buckingham Primary
School to improve the facilities and support
the school. Currently, fundraising is to
support the outdoor spaces project; Play
Equipment Areas.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The charity has had regard to the Charity
Commission’s guidance on public benefit.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|What another fantastic year for BPS PTA!
Last year we described that year as ‘record
breaking’ and this past year has surpassed
that. We have delivered Phase 1 of the
outdoor play equipment, covering the two
KS1 areas and the bars in KS2. And work
is now underway on the main KS2 area.
When we were asked to take on this
project, the funding required was way
above anything we’d done before.
However, with a strong calendar of events,
and some major grant application
successes, we have been able to deliver
this quickly.
The main event was our second Family
Fun Day. This again raised a huge amount
and was a brilliant community event. Even
the weather didn’t stop the event being a
success.
Another hugely successful event run by our
Vice Chair was the Buckingham 10k. A
group of teaching staff and parents ran the
Buckingham 10k, raising well over £3,500.
Our grant successes included just under
£15,000 from Buckingham and
Surrounding Villages Community Board,
and £8,000 from Fairhive. We have also
been successful with Tesco again, winning
£1,500 and received a number of other
grants, including £1,500 from Barratt
Homes.
Amazon Smile ended this year, so we have
started to put more focus on Easy
Fundraising, so that we can replace this
income stream. We need to do more with
this in the coming year. We also launched
our Bonus Ball Lottery, which has raised a
significant amount of money.| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Christmas activities generated £3k. This
included the raffle, the Santa Fun Run,
Christmas Parade, Year 6 performance and
Christmas cards.
In 22/23, we had brilliant success in
activities new or brought back in such as
the 10k run with £1,337 received this year
(in total crossing into 23/24 financial year
was £3,192!). Frozen Fridays £1,075.
Sports day £459. Year 6 performance
refreshments £412. Tea towels up to end of
September £705 (in total crossing into
23/24 financial year was £1,374 money in,
but costs are yet to be paid out). Starting
the initiative to collect used print cartridges
£112. Finally, bonus ball lottery profit for the
year to 16/09/23 being £908.
Activities ongoing through from last year
such as the brilliant second-hand uniform
initiative – which was positively impacted
this year by the additional sales put on
around school drop off and pick up-,
bag2school plus Amazon Smile and Easy
Fundraising raised over £2k.
Grants and Donations are largely made up
of the successful grant brought in by our
Chair for just under £15k towards the play
equipment! Further, we have seen several
successful grant applications through the
year to take us to over £19k received this
year in total.
Our Family Fun Day in July raised a brilliant
£8k despite the weather not being as on
our side this summer, and again this was a
brilliant community event for the school and
the town.
In year we paid for all of Phase 1 of the
outdoor play equipment, covering the two
KS1 areas and the bars in KS2 which
totalled just under £48k.
All other payments related to floats and
expenses associated with generating the
above-mentioned income plus payments
out to the winning bonus ball lottery
numbers.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Reserves are held for the current
project/fundraising initiative.
Current reserves are held for the purpose
of the outdoor spaces project.| |Amount of reserves held|Para 1.22|Cash at bank at 30/09/23 was £19,921.| |---|---|---| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Structure, Governance and Management** |Description of charity’s
trusts:||N/A| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution adopted 17/07/2018| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated charity| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Vote at AGM or EGM - one nomination and
then to be seconded by another| ## **Reference and Administrative details** |Charity name|Buckingham Primary School PTA| |---|---| |Other name the charity uses|N/A| |Registered charity number|1180022| |Charity’s principal address|Buckingham Primary School
Highlands Road
Buckingham
MK18 1PN| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Susan Fish|Chair||| ||Nitisha Dowty|Vice Chair|Left 15/05/2023|| ||Laura Penny|Vice Chair|Appointed 15/05/2023|| ||Kyrstn Brooks|Treasurer||| ||Julie Caulfield|Secretary||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s**
**Full name(s**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|**)**
**)**Sue Fish
Kyrstn Brooks


Chair
Treasurer
20/11/2023|| |---|---|---| |||Kyrstn Brooks| |||Treasurer| ## **Receipts and Payments Accounts: Buckingham Primary School PTA Year Ended 30 September 2023** |**Receipts:**
**Payments:**
**Represented by:**|**Total Funds**
Christmas Activities
3,291
Autumn Activities
1,708
Spring Activities
30
Easter Activities
905
Coronation Activities
1,346
Frozen Fridays
1,443
Sports Day
664
Summer Activities
2,616
Bonus Ball Lottery Payments
1,682
Donations and Grants
19,455
Second Hand Uniform
1,263
Amazon Smile
579
Bag2school
192
Family Fun Day
8,909
Other in year fundraising
243
Bank Interest
162| |---|---| ||**TOTAL RECEIPTS**
**44,488**
Christmas Activities
-275
Autumn Activities
-234
Spring Activities
-30
Coronation Activities
-195
Frozen Fridays
-369
Sports Day
-204
Summer Activities
-50
Second Hand Uniform
-20
Family Fun Day
-849
Bonus Ball Lottery - winners paid
-400
Outdoor Spaces Project Costs
-47,975
Other inyear fundraising
-162| ||**TOTAL PAYMENTS**
**-50,764**| ||**NET:**
**-6,276**| ||**Balance Brought Forward**
Current account
23,394
Lottery current account
0
Savings account
2,803
**26,197**
**Balance Carried Forward**
Current account
2,253
Lottery current account
374
Savings account
17,294
**19,921**| ||**-6,276**| Independent examiner's report to the trustees of Buckingham Primary School PTA I report to the trustee5 Dn my examinatlon of the accounts of Buckingham PrimarySchool PTA IBPS PTA) forthe yearended 30 September2023. Responslbllltle5 and basis of report A5the charity trustees of BP5 PTA, you are responsib￿ for the preparation of the accounts In accordan￿ with the requirements of the Charitie5 Act 20111.the Act'l. I report In respect of my examination of BPS PTA'S accounts carried out urdersection 145 of the 2011 Act and in carryingout m¥examlnation I have followed all the applicable DirettEons given by the Charity Commission under settion 14515llbl of thè Act. Independent examinerfs statement I have completed my exatnination. I confirm that no material matters have corneto myattention in conneaion with the examinètion Eiving me cause to bElieve that in any material respect.. l. accounting record5 were nor kept in re5pectof the Trust as required by 5edion 130ofthe A¢ or 2. the accounts do not accord with those records. I have no concern5 and have come across no other matters in connection with the examination to hich attention should be drawn Sn thls report in orderto enable a proper understanding of the accounts to be reached. Signed.. Name.. fvl cHuE￿ THieAJ Relevant professional qualification or membershlp of pfofes5K)nal bodies lif anyl.. ACC Address.. giA ifvi , G)RogT Hor￿z￿), ML 11 OJZA So Jw2 Date..