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2021-04-05-accounts

Trustees’ Annual Report for the period

From 06-04-2020 Period start date To 05-04-2021 Period end date Charity name: Careby, Aunby and Holywell Village Hall Charity registration number: 1180019

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 The objects of the CIO are:
The provision and maintenance of a village hall
for the public benefit for the inhabitants of
Careby, Aunby and Holywell without
distinction of political, religious or other
opinions, including use for meetings, lectures
and classes with the object of improving the
conditions of life for the inhabitants;
particularly in respect of health, social welfare,
well-being and for combatting loneliness
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 To promote for the benefit of the
inhabitants of Careby, Aunby and Holywell
and the surrounding area the provision of
facilities for recreation or other leisure time
facilities of individuals who have such need
of such facilities by reason of age, youth,
infirmity or disablement with the object of
improving the condition of life of the said
inhabitants.
For the public benefit to promote a sense of
community by the continued development of
their individual capabilities, competences and
skills through voluntarywork.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 Nothing in this constitution shall authorise
an application of the property of the CIO for
the purposes which are not charitable in
accordance with [section 7 of the Charities
and Trustee Investment (Scotland) Act
2005] and [section 2 of the Charities Act
(Northern Ireland) 2008]
Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
SORP reference
Para 1.38 Grant funding from South Kesteven District
Council for the renovations
Policy on grant making Policy on Grant making......................... Due to
Covid and the subsequent delay regarding the
Lottery application, it was not until November
2020 that £38,500 was awarded to help
complete the Careby, Aunby & Holywell Village
Hall project.
Meanwhile litter-picking by the chairman
realised £452 per annum and Lottery SK
provides a monthly £40
Policy on social investment
including program related
investment		 Para 1.38 Involving members of the community in the
restoration of the village hall. Due to Covid
no large gathering could be held.
Contribution made by
volunteers		 Para 1.38 1. Monetary donations from those
parishioners unable to help physically,
but who wish to support the Village
hall project.
2. Village farm supplying manpower and
machinery, fencing and hedging.
3. Timber braces fitted to all interior
walls.
4. Trench dug to west wall to prevent
water ingress from the slope adjacent
to the hedge.
5. Sanding Wooden floor.
6. Replacing exterior cladding –
corrugated iron.
7. Donation of paint.
8. Painting new windows, inside and out.
9. Painting exterior walls.
10. Toilet suite, wash basin and close
coupled toilet.
11. Altering 3 doorways and supplying
timber for new frames for disabled
access.
12. Donation of scaffolding
13. Building a cupboard for a new water
boiler.
14. Installing a new water boiler.
15. Installing Celotex insulation in the
walls.
16. Installing plywood interior walling and
1stfix electrics.
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 During May and June 2020 a professional
joiner made and fitted 7 replica hardwood
windows. At this time the Land Registry
Property Register confirmed Careby Village Hall
ownership by the trustees.
The original hall floor was sanded, and, priming
and painting of the windows commenced by
volunteers during July and August while more
volunteers replaced many sheets of corrugated
iron exterior cladding and painted on a
weekend in September by 9 more volunteers.
In October new doorways for disabled access
were constructed and bracing all the internal
walls was commenced.
Following the Lottery Grant in November,
electricians were taken on to start first fix for
the cabling for the electrics. New lighting and
plugs etc were in place by February 2021.
In December, following delivery of Celotex
insulation and plywood to refurbish the
interior hall, kitchen and toilet areas,
volunteers, ( including a 15 year old schoolboy
working towards the Duke of Edinburgh award
scheme),began the long task of the installation,
completed by the end of February2012. During
this time the reconditioned stainless steel
kitchen units also arrived.
In March 2021 the hot water boiler was
installed and a cupboard to house it was built
by a volunteer. Also at this time hedging and
fencing alongside the footpath on the west
side of the hall was replaced.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41
See below
Performance of fundraising
activities against objectives
set		 Para 1.41 •
Objectives set –
Sufficient funding raised for a new roof and
windows in the village hall
Professionals to remove and safely dispose of
100 year old asbestos roof
Professional to install new insulated box
profile roofing
To remove and dispose of original hardwood
windows
To engage a professional joiner to make replica
hardwood windows
Investment performance
against objectives		 Para 1.41 •
All these objectives were achieved.
Other Performance of fund raising activities
Due to the support of South Kesteven
District Council, InvestSK, The
Community Lottery Funding and
members of the local community,
£32000 was raised to achieve the
objectives.
Investment performance N/A

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 £4049 in bank at end of period
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 We are aware that other work has to be
done, so generally we tread carefully until
we have enough in the bank to pay for the
next large job.
Amount of reserves held Para 1.22 At the present moment, the intention is to
manage funds to ensure there is no
overspend. £1000.00 is the minimum
balance allowed in the bank account.
Every job has to have sufficient funding,
or the job must wait, until the funding is
found.
Reasons for holding zero
reserves		 Para 1.22 None
Details of fund materially in
deficit		 Para 1.24 None, but affected by Covid 19
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 The Covid virus has had a severe effect
on grants, however we are on stop until
things turn around
Additional information (optional)
You may choose to include further statements		 Additional information (optional)
You may choose to include further statements		 where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Grant funding from South Kesteven District
Council for the renovations for Careby Aunby &
Holywell Village Hall began to arrive, starting
on 23rdJuly 2019. This first grant of £10,000
was for part funding of the new insulated roof.
On 26thJuly Community Lottery Funding
realised a further £10000 which covered the
cost of removal of the old roof and its
replacement.
On 21stOctober 2019 Waitrose, through its
customers, donated £250.
Lottery SK Ltd was set up by Trustee Iain
Richards and this provides ongoing monthly
funding of approx. £40.
The Chair of Trustees litter picks the parish
daily resulting in SKDC paying £452 per annum
into charity funds.
Further funding of £1,000 was donated by our
now retired SKDC District Councillor. This grant
was designated towards seven new windows.
On 4thMarch 2020, Invest SK also granted
£3,000 towards these replacement windows.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46

A description of the principal Para 1.46 risks facing the charity Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document Para 1.25 Charity Commission Scheme
Approved constitution
How is the charity
constituted?		 Para 1.25 Charitable Incorporated Organisation
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Appointed by existing Trustees

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction and
training of trustees		 Para 1.51 The charity’s organisational structure and
any wider network with which the charity
works
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charityname Careby,Aunby andHolywell VillageHall
Other name the charity uses
Registered charity number 1180019
Charity’s principal address Maazledene,
Careby,
Stamford,
Lincs. PE9 4EA

Names of the charity trustees who manage the charity

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20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Barbara Cooper Chair Apr 2020 – Apr 2021
David Cooper Treasurer Apr 2020 – Apr 2021 Trustee appointed by a
Teresa Jude Secretary Apr 2020 – Apr 2021 Majority of the Trustees of
Chris Isaac Trustee Apr 2020 – Apr 2021 The Charity
Jane Cadel Trustee Feb 1st2021 – Apr 2021
Ian Creasey Trustee Feb 1st2021 – Apr 2021
Bob Adams Trustee March 1st2021- April 2021

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
Barbara Cooper 07-02-2020
From date of registration
with Land Registry

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Nil

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations The trustses declare that th•y have approved the trustees. report aljove. Slgned on bohalf of tha charity's trustees SSgnaturnls) Full namols) Posltlon (eg Secretsry, Chair. etc) Ckl81

CC16a
Careby, Aunby and Holywell Village Hall 1180019
For the period
from		 Period start date To Period end date
06/04/2020 05/04/2021
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
13,566
484
453
14,503
-
14,503
1,065
7,134
1,505
1,182
31
3,066
1,692
251
541
2,760
670
500		 Restricted
funds
to the nearest £		 Endowment
funds
to the nearest £		 Total funds
to the nearest £		 Last year
to the nearest £
Donation,Legacy& Grants 13,566 - - 13,566 3,750
Charitable Activities 484 - - 484 930
Other TradingActivities - - - 3,868
Investments - - - -
Separate Material I_ncome_ 453 - - 453 374
Other TradingActivities - - - 204
- - - -
- - - -
Sub total(Gross income for
AR)		 14,503 - - 14,503 9,126
A2 Asset and investment sales,
(see table).
-
Sub total - -
Total receipts
A3 Payments
9,126
Travis Perkins 1,065 - - -
Heart of Oak - Windows 7,134 - - -
Sack Store 1,505 - - 1,505 -
Dower-Datech 1,182 - - 1,182 -
Haven Power- Electricity 31 - - 31 -
82 Sheets of Plywood 3,066 - - 3,066 -
60sheets of Celotex 1,692 - - 1,692 -
Screwfix 251 - - 251 -
Promain - Paint for Hall 541 541
Tisbourne - First fix Electrics 2,760 2,760
Water Heater For Hall 670 670
Cash Float for Sundries 500 500
- - -
**Sub total ** 20,395 - - 20,395 -
A4 Asset and investment
purchases, (see table)
-
-
Sub total -
Total payments
CCXX R1 accounts (SS)
-
16/12/2021

CCXX R1 accounts (SS)

Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end		 9,126

-


-
9,126
**5,892 ** - - Transfer error -
- - - -
3,234 - - #VALUE! 9,126

CCXX R2 accounts (SS)

16/12/2021

2

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
NONE
Details
NONE
Details
Total cash funds
(agree balances with receipts and payments
account(s))
NONE
Details
Carryoverpreviousyear
END OF THIS YEAR
Details
Signature
NONE		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
9,126
-
5,892
-
-
-
3,234
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Barbara Cooper		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
Barbara Cooper 16/12/2021

CCXX R3 accounts (SS)

16/12/2021

3