## **Trustees’ Annual Report for the period** **From 06-04-2020 Period start date To 05-04-2021 Period end date Charity name: Careby, Aunby and Holywell Village Hall Charity registration number: 1180019** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document||The objects of the CIO are:
The provision and maintenance of a village hall
for the public benefit for the inhabitants of
Careby, Aunby and Holywell without
distinction of political, religious or other
opinions, including use for meetings, lectures
and classes with the object of improving the
conditions of life for the inhabitants;
particularly in respect of health, social welfare,
well-being and for combatting loneliness| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|To promote for the benefit of the
inhabitants of Careby, Aunby and Holywell
and the surrounding area the provision of
facilities for recreation or other leisure time
facilities of individuals who have such need
of such facilities by reason of age, youth,
infirmity or disablement with the object of
improving the condition of life of the said
inhabitants.
For the public benefit to promote a sense of
community by the continued development of
their individual capabilities, competences and
skills through voluntarywork.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Nothing in this constitution shall authorise
an application of the property of the CIO for
the purposes which are not charitable in
accordance with [section 7 of the Charities
and Trustee Investment (Scotland) Act
2005] and [section 2 of the Charities Act
(Northern Ireland) 2008]| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| ||SORP reference|| ||Para 1.38|Grant funding from South Kesteven District
Council for the renovations| |Policy on grant making||**Policy on Grant making**......................... Due to
Covid and the subsequent delay regarding the
Lottery application, it was not until November
2020 that £38,500 was awarded to help
complete the Careby, Aunby & Holywell Village
Hall project.
Meanwhile litter-picking by the chairman
realised £452 per annum and Lottery SK
provides a monthly £40| |---|---|---| |Policy on social investment
including program related
investment|Para 1.38|Involving members of the community in the
restoration of the village hall. Due to Covid
no large gathering could be held.| |Contribution made by
volunteers|Para 1.38|1. Monetary donations from those
parishioners unable to help physically,
but who wish to support the Village
hall project.
2. Village farm supplying manpower and
machinery, fencing and hedging.
3. Timber braces fitted to all interior
walls.
4. Trench dug to west wall to prevent
water ingress from the slope adjacent
to the hedge.
5. Sanding Wooden floor.
6. Replacing exterior cladding –
corrugated iron.
7. Donation of paint.
8. Painting new windows, inside and out.
9. Painting exterior walls.
10. Toilet suite, wash basin and close
coupled toilet.
11. Altering 3 doorways and supplying
timber for new frames for disabled
access.
12. Donation of scaffolding
13. Building a cupboard for a new water
boiler.
14. Installing a new water boiler.
15. Installing Celotex insulation in the
walls.
16. Installing plywood interior walling and
1stfix electrics.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|During May and June 2020 a professional
joiner made and fitted 7 replica hardwood
windows. At this time the Land Registry
Property Register confirmed Careby Village Hall
ownership by the trustees.
The original hall floor was sanded, and, priming
and painting of the windows commenced by
volunteers during July and August while more
volunteers replaced many sheets of corrugated
iron exterior cladding and painted on a
weekend in September by 9 more volunteers.
In October new doorways for disabled access
were constructed and bracing all the internal
walls was commenced.
Following the Lottery Grant in November,
electricians were taken on to start first fix for
the cabling for the electrics. New lighting and
plugs etc were in place by February 2021.
In December, following delivery of Celotex
insulation and plywood to refurbish the
interior hall, kitchen and toilet areas,
volunteers, ( including a 15 year old schoolboy
working towards the Duke of Edinburgh award
scheme),began the long task of the installation,
completed by the end of February2012. During
this time the reconditioned stainless steel
kitchen units also arrived.
In March 2021 the hot water boiler was
installed and a cupboard to house it was built
by a volunteer. Also at this time hedging and
fencing alongside the footpath on the west
side of the hall was replaced.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41
See below|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|•
Objectives set –
Sufficient funding raised for a new roof and
windows in the village hall
Professionals to remove and safely dispose of
100 year old asbestos roof
Professional to install new insulated box
profile roofing| |||To remove and dispose of original hardwood
windows
To engage a professional joiner to make replica
hardwood windows| |---|---|---| |Investment performance
against objectives|Para 1.41|•
All these objectives were achieved.| |Other||**_Performance of fund raising activities_**
Due to the support of South Kesteven
District Council, InvestSK, The
Community Lottery Funding and
members of the local community,
£32000 was raised to achieve the
objectives.
**_Investment performance N/A_**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|£4049 in bank at end of period| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We are aware that other work has to be
done, so generally we tread carefully until
we have enough in the bank to pay for the
next large job.| |Amount of reserves held|Para 1.22|At the present moment, the intention is to
manage funds to ensure there is no
overspend. £1000.00 is the minimum
balance allowed in the bank account.
Every job has to have sufficient funding,
or the job must wait, until the funding is
found.| |Reasons for holding zero
reserves|Para 1.22|**None**| |Details of fund materially in
deficit|Para 1.24|**None, but affected by Covid 19**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**The Covid virus has had a severe effect**
**on grants, however we are on stop until**
**things turn around**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Grant funding from South Kesteven District
Council for the renovations for Careby Aunby &
Holywell Village Hall began to arrive, starting
on 23rdJuly 2019. This first grant of £10,000
was for part funding of the new insulated roof.
On 26thJuly Community Lottery Funding
realised a further £10000 which covered the
cost of removal of the old roof and its
replacement.
On 21stOctober 2019 Waitrose, through its
customers, donated £250.
Lottery SK Ltd was set up by Trustee Iain
Richards and this provides ongoing monthly
funding of approx. £40.
The Chair of Trustees litter picks the parish
daily resulting in SKDC paying £452 per annum
into charity funds.
Further funding of £1,000 was donated by our
now retired SKDC District Councillor. This grant
was designated towards seven new windows.
On 4thMarch 2020, Invest SK also granted
£3,000 towards these replacement windows.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| A description of the principal Para 1.46 risks facing the charity Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document|Para 1.25|Charity Commission Scheme
Approved constitution| |How is the charity
constituted?|Para 1.25|Charitable Incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Appointed by existing Trustees| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|The charity’s organisational structure and
any wider network with which the charity
works| |---|---|---| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charityname|Careby,Aunby andHolywell VillageHall| |---|---| |Other name the charity uses|| |Registered charity number|1180019| |Charity’s principal address|Maazledene,
Careby,
Stamford,
Lincs. PE9 4EA| ||| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Barbara Cooper|Chair|Apr 2020 – Apr 2021|| ||David Cooper|Treasurer|Apr 2020 – Apr 2021|Trustee appointed by a| ||Teresa Jude|Secretary|Apr 2020 – Apr 2021|Majority of the Trustees of| ||Chris Isaac|Trustee|Apr 2020 – Apr 2021|The Charity| ||Jane Cadel|Trustee|Feb 1st2021 – Apr 2021|| ||Ian Creasey|Trustee|Feb 1st2021 – Apr 2021|| ||Bob Adams|Trustee|March 1st2021- April 2021|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |Barbara Cooper|**07-02-2020**
**From date of registration**
**with Land Registry**|| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Nil Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** Declarations The trustses declare that th•y have approved the trustees. report aljove. Slgned on bohalf of tha charity's trustees SSgnaturnls) Full namols) Posltlon (eg Secretsry, Chair. etc) Ckl81 ||||||||||**CC16a**| |---|---|---|---|---|---|---|---|---|---| ||**Careby, Aunby and Holywell Village Hall**|||||**1180019**|||| ||**For the period**
**from**||Period start date||**To**||Period end date||| ||||06/04/2020||||05/04/2021||| ||||||||||| |**Section A Receipts and payments**|||||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**13,566**
**484**
**453**
**14,503**
**-**
**14,503**
**1,065**
**7,134**
**1,505**
**1,182**
**31**
**3,066**
**1,692**
**251**
**541**
**2,760**
**670**
**500**||**Restricted**
**funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**| |Donation,Legacy& Grants|**13,566**||**-**||**-**||**13,566**||**3,750**| |Charitable Activities|**484**||**-**||**-**||**484**||**930**| |Other TradingActivities|||**-**||**-**||**-**||**3,868**| |Investments|||**-**||**-**||**-**||**-**| |Separate Material I_ncome_|**453**||**-**||**-**||**453**||**374**| |Other TradingActivities|||**-**||**-**||**-**||**204**| ||||**-**||**-**||**-**||**-**| ||||**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**14,503**||**-**||**-**||**14,503**||**9,126**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||||||||||| ||||||||||**-**| |**_Sub total_**|**-**||||||||**-**| |**_Total receipts_ **
**A3 Payments**|||||||||| ||||||||||**9,126**| ||||||||||| |Travis Perkins|**1,065**||**-**||**-**||||**-**| |Heart of Oak - Windows|**7,134**||**-**||**-**||||**-**| |Sack Store|**1,505**||**-**||**-**||**1,505**||**-**| |Dower-Datech|**1,182**||**-**||**-**||**1,182**||**-**| |Haven Power- Electricity|**31**||**-**||**-**||**31**||**-**| |82 Sheets of Plywood|**3,066**||**-**||**-**||**3,066**||**-**| |60sheets of Celotex|**1,692**||**-**||**-**||**1,692**||**-**| |Screwfix|**251**||**-**||**-**||**251**||**-**| |Promain - Paint for Hall|**541**||||||**541**||| |Tisbourne - First fix Electrics|**2,760**||||||**2,760**||| |Water Heater For Hall|**670**||||||**670**||| |Cash Float for Sundries|**500**||||||**500**||| ||||**-**||**-**||||**-**| |**_Sub total_ **|**20,395**||**-**||**-**||**20,395**||**-**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| ||**-**||||||||| ||**-**||||||||| |**_Sub total_**|||||||||**-**| |**_Total payments_**
CCXX R1 accounts (SS)|||||||||| ||||||||||**-**| ||||||||||16/12/2021| CCXX R1 accounts (SS) |**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|**9,126**|

|**-**|


|**-**|
|||**9,126**| |---|---|---|---|---|---|---|---|---|---| ||**5,892 **||**-**||**-**||**Transfer error**||**-**| ||||**-**||**-**||**-**||**-**| ||**3,234**||**-**||**-**||**#VALUE!**||**9,126**| CCXX R2 accounts (SS) 16/12/2021 2 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
NONE
**Details**
NONE
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
NONE
**Details**
Carryoverpreviousyear
END OF THIS YEAR
**Details**
Signature
NONE|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**9,126**
**-**
**5,892**
**-**
**-**
**-**
**3,234**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Barbara Cooper|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Barbara Cooper|16/12/2021| ||||| CCXX R3 accounts (SS) 16/12/2021 3