Trustees’ Annual Report for the period 1[st] January 2022 to 31[st] December 2022
Charity name: Kings Heath Primary School Parents, Teachers and Friends Association
Charity registration number: 1179962
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | As defined by the ParentKind model constitution and the KHPS PTFA business model, the priorities of the PTFA are to advance the education of pupils at Kings Heath Primary School in particular by: ●Developing effective relationships between the staff, parents and others associated with the school ●Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The PTFA essentially undertakes fundraising activities on behalf of the children, families and staff in the school’s community, and uses those funds to complement the activities and equipment the school is able to provide on its own. The annual calendar of fundraising activities include a Summer Fayre, Maybug Ball, Winter Wonderland Disco, International Evening and Family Ceilidh. Funds are donated to the school for specific projects, activities or equipment agreed by the Committee, which includes the Head of the School and a staff representative. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity |
Para 1.18; Para 1.38 |
The PTFA Committee meets at least once per half-term, in additional to its Annual General Meeting. At each Committee meeting we review the priorities for |
| Commission on public benefit; policy on grant making |
supporting the School, as represented by the Head of the School and our staff representative. These discussions review broadly the position of the school – the teaching equipment it needs; welfare of pupils; engaging with the full diversity of the school’s community; and the condition of buildings and playground equipment. The projects we fund are based on the highest priorities identified through those discussions, and which will benefit the school’s pupils and community most broadly. It is also possible for individual projects or initiatives to approach the PTFA for funding, and these requests are openly considered relevant to available funds and existing priorities. In 2022 the PTFA raised £32,206, with £26,733 of this coming from events that were volunteer and committee led. £921 came from Easy Fundraising and other donation routes. |
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Additional information (optional) You may choose to include further statements where relevant about:
SORP reference With Covid restrictions safely gone, 2022 was all about going back to in person events. Funds were raised through a Para 1.38 mixture of Cauliflower Cards and after Contribution made by school sales (Ice Lollies and Samosas) but volunteers the big events such as the Summer Fayre, Ball-A-Thon and Winter Disco (amongst others) have allowed our calendar events to go full steam ahead. Volunteers helped with the organisation of these events, to which the school and the committee and forever grateful.
Achievements and Performance
SORP reference
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Achievements against objectives set |
Para 1.20; Para 1.41 |
2021 was the start of the return to planning PTFA’s fundraising activities once again following the restrictions and welfare considerations of pupils and teachers. Once the School re-opened for the new year in September 2021, we were able to start fundraising including outdoor trails for Halloween and Christmas around the local neighbourhood for families to complete. Total income from physical events we ran, , was £26,733. Donations to the School Fund raised £4,552, whilst income from Easy Fundraising and Amazon Smile were £605 and £247 respectively. JustGiving - £36 with Gift Aid - £33. The ability to run socials and events has been great not just for the school but to bring that community feeling back within the school. 10 different events were organised and the efforts of the organisers, volunteers and staff have been priceless for making these events reach their full potential. |
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Financial Review
| Review of the charity’s financial position at the end of the period; The charity’s principal sources of funds (including any fundraising) |
Para 1.21; Para 1.47 |
The Charity’s balance at the beginning of 2022 was £28,144. Throughout the year £32,206 was raised through events and other sources. We donated£0 to the school, and the PTFA’s balance at the end of the year was £54,185. This position shall allow us to contribute to the finishing of the Library, outdoor toys and musical instruments, new notice boards and the outdoor classroom and a new gate which allows access to the forest area. |
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| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The PTFA does not allow its balance to fall below £3,000 in order to avoid any risk of incurring debt and in order to retain sufficient funds to support unexpected challenges for the School. We are currently holding a much larger balance as the school’s primary priorities are coming to completion. |
| Amount of reserves held | Para 1.22 | The PTFA’s minimum cash reserves, was approximately £28,144 which is a combined total from the cash and savings accounts, depending on the sequencing of fundraising activities and donations to the School’s account. |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The PTFA has no assets, staff or ongoing obligations and operates so as to maintain a balance of over £3,000, and so there is no uncertainty as its status as a going concern. |
Structure, Governance and Management
| Description of charity’s trusts: |
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| Type of governing document (trust deed, royal charter) |
Para 1.25 | The PTFA is governed by the ParentKind Model Constitution and its Business Plan, both of which are registered with the Charities Commission |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | The PTFA is an unincorporated association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | All Trustees are members of the Committee, and vice versa. The entire Committee is re-elected annually at the PTFA’s Annual General Meeting. From time to time, individual appointments are made throughout the year, for example when a member of the Committee responsible for a specific brief resigns. |
Reference and Administrative details
| Charity name | Kings Heath Primary School Parents, Teachers and Friends Association |
|---|---|
| Other name the charity uses | KHPS PTFA |
| Registered charity number | 1179962 |
| Charity’s principal address | Kings Heath Primary School, Valentine Road, Kings Heath, Birmingham, West Midlands, B14 7AJ |
Names of the charity trustees who manage the charity
| 1 2 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Daniel Rodrigues | Chair | November 2021 - Present |
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| Helen Bell | Secretary | November 2022 - Present |
| 3 4 6 7 8 9 10 11 |
Paul Tonkin | Treasurer | May 2022 - September 2023 |
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|---|---|---|---|---|
| Beth Webb | Communication | June 2019 - Present | ||
| Nimmy Orbach | Fundraising | November 2022 - Present |
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| Libbs Packer | Friends, Community and Events |
June 2018 – Present | ||
| Elizabeth Holmes | School Governor’s Representative |
June 2018 – May 2023 | ||
– Corporate trustees names of the directors at the date the report was approved Director name None
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| None – the PTFA owns no property or assets |
Funds held as custodian trustees on behalf of others
Description of the assets n/a held in this capacity
Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
Exemptions from disclosure
Reason for non-disclosure of key personnel details
None
Other optional information
n/a
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Full Name | Daniel Rodrigues |
|---|---|
| Signature | |
| Position | Chair |
| Date | 19 September 2023 |
| Kings | Heath Primary School PTFA | Heath Primary School PTFA | No (if any) | |||
|---|---|---|---|---|---|---|
| Receipts andpayments accounts | CC16a | |||||
| For | the period from |
Period start date 1/1/2022 |
To | Period end date 12/31/2022 |
Section A Receipts and payments
| Section A Receipts and payments | ||||
|---|---|---|---|---|
| A1 Receipts School Fund 4,552 EasyFundraising 605 Event Income 26,733 Just Giving 36 CAF - Gift aid claim - Other 33 Amazon Smile 247 32,206 - - Sub total - Total receipts 32,206 A3 Payments Bank charges 13 Donations to school - Event Expenses 3,305 Event Floats 1,210 Gifts for children 743 Membership 128 Website 245 Other 522 - Sub total 6,166 - - Sub total - Total payments 6,166 Net of receipts/(payments) 26,040 A5 Transfers between funds - A6 Cash funds last year end 28,144 Cash funds this year end 54,184 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ |
Last year to the nearest £ |
| - - - - - - - - - |
- - - - - - - - - |
4,552 605 26,733 36 - - 33 247 32,206 |
3,668 | |
| 579 | ||||
| 7,053 | ||||
| 3,790 | ||||
| 100 | ||||
| 896 | ||||
| 1,131 | ||||
| 267 | ||||
| 17,484 | ||||
| - - - |
- - - |
- - - |
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| - | ||||
| - | ||||
| - | - | 32,206 | 17,484 | |
| - - - - - - - - - - |
- - - - - - - - - - |
13 - 3,305 1,210 743 128 245 522 - 6,166 |
3 | |
| 9,459 | ||||
| 2,500 | ||||
| 250 | ||||
| 56 | ||||
| 123 | ||||
| - | ||||
| - | ||||
| - | ||||
| 12,391 | ||||
| - - - |
- - - |
- - - |
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| - | ||||
| - | - | 6,166 | 12,391 | |
| - - - - |
- - - - |
26,040 - 28,144 54,184 |
5,093 | |
| - | ||||
| 23,151 | ||||
| 28,244 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details Account Balance Savings Balance Details Details Details Details Signature Total cash funds (agree balances with receipts and payments account(s)) |
to nearest £ to nearest £ 9,074 - 45,111 - - - 54,185 - Agreement Error OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
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| OK | |||
| to nearest £ Endowment funds |
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| Current value (optional) |
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| When due (optional) |
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| Date of approval |
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Independent examlner's report to the trustees of Klngs Heath Prlmary School Parents, Teachers and Friends Association I report to the trustees on my examination of the accounts of the Kings Heath Primary Sch<)ol Parents, Teachers and Friends Association (KHPS PTFAI for the year ended 31 December 2022. Responslbllilies and basls of report As the charity trustees of KHPS iYfFA you are responsible for the PparatiOn of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l. I report in respect of my examinatlon of KHPS PTFA accounts carrled out under section 145 of the 2011 Act and in carryin8 Out my examination I have followed all the applicable Direction5 given by the Charity Commission under section 145151(b) of the Act. Independent examlnerfs Statsment I have completed my examination. I confirm that no materlal matters have come to mv attention In connectlon with the examinatton giving me cause to believe that In any material respect: l. accountln8 records were not kept in respect of KHPS PTFA as required by sectlon 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connectTon wlth the examinatlon to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. Sl8ned: Danny Beusch ACA, PhD, MA, {Hons) Member of Institute of Chartered Accountants England and Wales IICAEW) Address: 2 Clarence Road, M05eley. 8irmin8ham. B13 95X Date: 2 October 2023