## **Trustees’ Annual Report for the period 1[st] January 2022 to 31[st] December 2022** ## **Charity name: Kings Heath Primary School Parents, Teachers and Friends Association** ## **Charity registration number: 1179962** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|As defined by the ParentKind model
constitution and the KHPS PTFA business
model, the priorities of the PTFA are to
advance the education of pupils at Kings
Heath Primary School in particular by:
●Developing effective relationships
between the staff, parents and
others associated with the school
**●**Engaging in activities or providing
facilities or equipment which support
the school and advance the
education of the pupils.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The PTFA essentially undertakes
fundraising activities on behalf of the
children, families and staff in the school’s
community, and uses those funds to
complement the activities and equipment
the school is able to provide on its own.
The annual calendar of fundraising
activities include a Summer Fayre, Maybug
Ball, Winter Wonderland Disco,
International Evening and Family Ceilidh.
Funds are donated to the school for
specific projects, activities or equipment
agreed by the Committee, which includes
the Head of the School and a staff
representative.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity|Para 1.18; Para
1.38|The PTFA Committee meets at least once
per half-term, in additional to its Annual
General Meeting. At each Committee
meeting we review the priorities for| |Commission on public
benefit; policy on grant
making||supporting the School, as represented by
the Head of the School and our staff
representative. These discussions review
broadly the position of the school – the
teaching equipment it needs; welfare of
pupils; engaging with the full diversity of the
school’s community; and the condition of
buildings and playground equipment.
The projects we fund are based on the
highest priorities identified through those
discussions, and which will benefit the
school’s pupils and community most
broadly. It is also possible for individual
projects or initiatives to approach the PTFA
for funding, and these requests are openly
considered relevant to available funds and
existing priorities. In 2022 the PTFA raised
£32,206, with £26,733 of this coming from
events that were volunteer and committee
led. £921 came from Easy Fundraising and
other donation routes.|| |---|---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference With Covid restrictions safely gone, 2022 was all about going back to in person events. Funds were raised through a Para 1.38 mixture of Cauliflower Cards and after Contribution made by school sales (Ice Lollies and Samosas) but volunteers the big events such as the Summer Fayre, Ball-A-Thon and Winter Disco (amongst others) have allowed our calendar events to go full steam ahead. Volunteers helped with the organisation of these events, to which the school and the committee and forever grateful. ## **Achievements and Performance** SORP reference |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole. Achievements
against objectives set|Para 1.20; Para
1.41|2021 was the start of the return to planning
PTFA’s fundraising activities once again
following the restrictions and welfare
considerations of pupils and teachers.
Once the School re-opened for the new
year in September 2021, we were able to
start fundraising including outdoor trails for
Halloween and Christmas around the local
neighbourhood for families to complete.
Total income from physical events we ran, ,
was £26,733. Donations to the School
Fund raised £4,552, whilst income from
Easy Fundraising and Amazon Smile were
£605 and £247 respectively. JustGiving -
£36 with Gift Aid - £33.
The ability to run socials and events has
been great not just for the school but to
bring that community feeling back within
the school. 10 different events were
organised and the efforts of the organisers,
volunteers and staff have been priceless
for making these events reach their full
potential.|| |---|---|---|---| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period;
The charity’s principal
sources of funds (including
any fundraising)|Para 1.21;
Para 1.47|The Charity’s balance at the beginning of
2022 was £28,144. Throughout the year
£32,206 was raised through events and
other sources. We donated**£0** to the
school, and the PTFA’s balance at the end
of the year was £54,185. This position shall
allow us to contribute to the finishing of the
Library, outdoor toys and musical
instruments, new notice boards and the
outdoor classroom and a new gate which
allows access to the forest area.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The PTFA does not allow its balance to fall
below £3,000 in order to avoid any risk of
incurring debt and in order to retain
sufficient funds to support unexpected
challenges for the School. We are currently
holding a much larger balance as the
school’s primary priorities are coming to
completion.| |Amount of reserves held|Para 1.22|The PTFA’s minimum cash reserves, was
approximately £28,144 which is a
combined total from the cash and savings
accounts, depending on the sequencing of
fundraising activities and donations to the
School’s account.| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The PTFA has no assets, staff or ongoing
obligations and operates so as to maintain
a balance of over £3,000, and so there is
no uncertainty as its status as a going
concern.| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|The PTFA is governed by the ParentKind
Model Constitution and its Business Plan,
both of which are registered with the
Charities Commission| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|The PTFA is an unincorporated association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|All Trustees are members of the
Committee, and vice versa. The entire
Committee is re-elected annually at the
PTFA’s Annual General Meeting. From
time to time, individual appointments are
made throughout the year, for example
when a member of the Committee
responsible for a specific brief resigns.| ## **Reference and Administrative details** |Charity name|Kings Heath Primary School Parents, Teachers and Friends
Association| |---|---| |Other name the charity uses|KHPS PTFA| |Registered charity number|1179962| |Charity’s principal address|Kings Heath Primary School, Valentine Road, Kings Heath,
Birmingham, West Midlands, B14 7AJ| ## **Names of the charity trustees who manage the charity** |1
2|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of**
**person**
**(or body)**
**entitled**
**to**
**appoint**
**trustee (if**
**any)**| |---|---|---|---|---| ||Daniel Rodrigues|Chair|November 2021 -
Present|| ||Helen Bell|Secretary|November 2022 -
Present|| |3
4
6
7
8
9
10
11|Paul Tonkin|Treasurer|May 2022 - September
2023|| |---|---|---|---|---| ||Beth Webb|Communication|June 2019 - Present|| ||Nimmy Orbach|Fundraising|November 2022 -
Present|| ||Libbs Packer|Friends, Community
and Events|June 2018 – Present|| ||Elizabeth Holmes|School Governor’s
Representative|June 2018 – May 2023|| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** None Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |None – the PTFA owns no
property or assets||| ## **Funds held as custodian trustees on behalf of others** Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details None ## **Other optional information** n/a ## **Declarations** ## **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Full Name**|Daniel Rodrigues| |---|---| |**Signature**|| |**Position**|Chair| |**Date**|19 September 2023| |**Kings**|**Heath Primary School PTFA**|**Heath Primary School PTFA**||**No (if any)**||| |---|---|---|---|---|---|---| ||**Receipts andpayments accounts**|||||**CC16a**| |**For**|**the period**
**from**|Period start date
1/1/2022|**To**|Period end date
12/31/2022||| ## **Section A Receipts and payments** |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
School Fund
**4,552**
EasyFundraising
**605**
Event Income
**26,733**
Just Giving
**36**
CAF
**-**
Gift aid claim
**-**
Other
**33**
Amazon Smile
**247**
**32,206**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 32,206**
**A3 Payments**
Bank charges
**13**
Donations to school
**-**
Event Expenses
**3,305**
Event Floats
**1,210**
Gifts for children
**743**
Membership
**128**
Website
**245**
Other
**522**
**-**
**_Sub total_ 6,166**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 6,166**
**_Net of receipts/(payments)_ 26,040**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**28,144**
**_Cash funds this year end_ 54,184**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| ||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**4,552**
**605**
**26,733**
**36**
**-**
**-**
**33**
**247**
**32,206**|**3,668**| |||||**579**| |||||**7,053**| |||||**3,790**| |||||**100**| |||||**896**| |||||**1,131**| |||||**267**| |||||**17,484**| |||||| ||**-**
**-**
**-**|**-**
**-**
**-**|**-**
**-**
**-**|| |||||**-**| |||||**-**| |||||| ||**-**|**-**|**32,206**|**17,484**| |||||| ||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**13**
**-**
**3,305**
**1,210**
**743**
**128**
**245**
**522**
**-**
**6,166**|**3**| |||||**9,459**| |||||**2,500**| |||||**250**| |||||**56**| |||||**123**| |||||**-**| |||||**-**| |||||**-**| |||||**12,391**| |||||| ||**-**
**-**
**-**|**-**
**-**
**-**|**-**
**-**
**-**|| |||||| |||||**-**| |||||| ||**-**|**-**|**6,166**|**12,391**| |||||| ||**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**|**26,040**
**-**
**28,144**
**54,184**|**5,093**| |||||**-**| |||||**23,151**| |||||**28,244**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Account Balance
Savings Balance
**Details**
**Details**
**Details**
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**9,074**
**-**
**45,111**
**-**
**-**
**-**
**54,185**
**-**
Agreement Error
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| ||||| Independent examlner's report to the trustees of Klngs Heath Prlmary School Parents, Teachers and Friends Association I report to the trustees on my examination of the accounts of the Kings Heath Primary Sch<)ol Parents, Teachers and Friends Association (KHPS PTFAI for the year ended 31 December 2022. Responslbllilies and basls of report As the charity trustees of KHPS iYfFA you are responsible for the P￿paratiOn of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l. I report in respect of my examinatlon of KHPS PTFA accounts carrled out under section 145 of the 2011 Act and in carryin8 Out my examination I have followed all the applicable Direction5 given by the Charity Commission under section 145151(b) of the Act. Independent examlnerfs Statsment I have completed my examination. I confirm that no materlal matters have come to mv attention In connectlon with the examinatton giving me cause to believe that In any material respect: l. accountln8 records were not kept in respect of KHPS PTFA as required by sectlon 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connectTon wlth the examinatlon to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. Sl8ned: Danny Beusch ACA, PhD, MA, ￿ {Hons) Member of Institute of Chartered Accountants England and Wales IICAEW) Address: 2 Clarence Road, M05eley. 8irmin8ham. B13 95X Date: 2 October 2023