ANNUAL REPORT AND STATEMENT OF ACCOUNTS The Trustees present their annual report and financial statements frjr the period I" January to 31" December 2022. l. Referen and Administrative Infonrsation. Charity name: Budleigh Syrian Community Sponsorship Charity registration number: 1179848 Charity address: 15 Stoneborough Lane, Budleigh Salterton Devon EX9 6HL Trustees: The Trustees during this reporting period were: Joanna Elisabeth Cant- Chair Rachel Julia Crosby- Secretary Sean Philip Crosby- Treasurer Julia Robb- appointed 26 February 2021 for 3 year period Penny Harris- appointed 26 February 2021 for 3 year peri(xl Siobhan Canham- appointed 15 December 2021 for three year period Rachel Crosby resigned 31S1 December 2022 2. Structure Governance and Management The Charty is established as a charitsble incorporated organp5ètion ICIO} and governed by a constitution. It has a minimum of three and a maximum of seven Trustee& Duiin8this period there were six Trustees. As per the Constitution. apart from the first charity tru5tee8 every new Trustee must be appointed for a temi of three years by a resolution passed at the properly convened meeting of the charity trustees. In selecknng individuals for appointment as charity trustees the charity trustees must have regard to the skills knowledge and experience needed for the affeciive administration of the CIO. The charity trustees manage the afFdirs of the CIO and for that purpose exercise all the powers of the CIO. 3. Objectives and Activities Objects: The objects of the Budleigh Syrian Communtty Sponsorship as set in our Constitution are: -to lIeVe poverty, amongst those seeking awium and those granted refugee status living in the Budleigh Salterton area by providing. interpreting Itranslatingjadvocacylhealthlhousing advice and cultural guidance, and any other assistance required to advance them in life and 5UPPOrt them to adapt, settle and live independentty within their new community: -to advance the education of the public in general at(¢Ut the issues relatingto refugees and those seeking asylum
Strategic Objectives To ensure we fvlfil our objects we designed a two-year strate8y12018-2020) which V extended to 2022, with four key objectives: l. To engage and equip sufficient community members to start and successfully run a Communtty Sponsorship project in Budleigh Salterton 2. To roise the funds required to spon50r refugee families under the Communtty sponsorship programme. 3. To become officialty recogntsed as a Communitysponsorship group by the Home Office 4. To welcome and support refugee families to settle in the BudIeh Salterton area. Activitles After we joined CHARIS. (a charity with experience of Community sponsorship based in Taunton), our application was accepted by the Home Office. and we began preparin8 the house and the garden for the familws arriwal in April 2022. To meet the CHARIS safeguarding requirements meant all the volunteers had to do extrd safeguardingtraining. We hove continued with regular sessions & support from CHARIS Support for the family duringthis period has included: Meeting at the Airport on 5th April with Arif, an Arnbic speaker Informing and implementing benefits & signing housing contract Liaising with the schools & settling children into schools Re8iStering the parents fortheir English cLasses in Exeter Accompanying them to their classes until they felt able to travel on their own Many hospltal appoirrtments, heafth checks & dental 3PPOlrtments. Both parents have significant health ssues so these are ongoing Visits to the job centre Social events and trips: to Escot house. the beach, Woodbury castle, shops, to purchase school uniform Support for Lana at Primary school initsally, support for Lien in nursery until she had settled. Supporttng Zohir a5 he 51arted at secondary school. Informal English classes for both parents to supplement fom)al lessons. Facilttsting Lana's transferal to Secondary School Autumn 2022 Lien starting in receptton. Mohamad starhng a part time job in a local mobile phone shop. Supporting Mohamad to take his Theory driving Test Supporting him as he works towards his practtcal driving test Swimming lessonsforthe th[1dn Public Benefit As we planned. implemented and reviewed the actiVTties for the year. the Trustees considered the Charity Commission guidance on public benefit. The Trustees feel that we have ensured that the activities undertaken have engaged well with the local communty and provided ample opportunities for them to be involved and to learn from the activities in line with our charitable objects.
Volunteers We had a group of approximately 25 volunteers attively engaged in the charivs work inittally. They participated in the various training to prepare fr)r the arrEval of the family plus the extra layer of safeguarding required when we came under the umbrella of CHARIS. They contributed time and energy to pparIng the house, the upkeep of the garden. movingfurniture. contacting schools, the medical centre and dentists. The work of the volunteers was c(pordinated by of the Trustees jointty and this has worked very well. We felt we had Sufficient volunteers to provide a good inttial network of support to the family and to help them to become independent and active in their new community. For various reasons the number of volunteers has dwindled as the year hos progressed. Partly because of the length of time that elapsed between the intbal application to the Home Offi. the pause due to Covid. then a further delay as we moved under the umbrella of CHARtS. For vèrious personal reasons some volunteers have also dropped out due to ill health or commitments changin& The main support for the family has come from the core Trustees plus atout a dozen volunteers. 4. Achievements and Performance In reviewing the year. the Trustees a pleased that after a very long delay and suspension of the Community Sponsorship programme due to Covid we could finally welcome the family on 5 April 2022. It ha5 been a big achievement to maintsin the momentum and to keep most of the initial volunteers on board las well as expandingthe pool to include MO who INed in Exmouthl. There continue5 to be a positive rapport amongst the volunteers. We have also been delighted by the 5UPPOrt given by the schools and medical personnel to support the family. There have been a kst of medical issues especial for the parents. In terms of the second objective of Trising the funds required to sponsor refugee families under the Community Sponsorship Progrdmme. we consolidated the funds available and had more than the minimum £9.OLK) required by the Home Office so we did not undertake any major fundraising as we feel we have sufficient funds available to support the Pdmily. In ternis of our third objethve this wa5 fulty achieved when we lirsked with CHARIS as our principal sponsor, we have built an extré layer of support. inft)miation and back stopping if there are any challenges where we need additional support The Project Manager had regular sessions with CHARIS to share any cOnrnS. Our focus for 2023 will be to continue to stand alongside the family and support them while also grndually reducing our support so they can become rn0 independent. 5. Financial Review The charity ha5 been suc$Sful to date in its fundrdising effort5 and now ha5 sufficient fijnds in place to support the famity. A copy of the FRS SORP 102 accounts is required to be submitted to the Charities Commission and will be included in Annex I for further information. Policy on reserves
The policy of the charity is to retain £2.(m as a reserve against unforeseen financial circumstances. The Trustees consider this provides an adequate protectlon against potential issues which might arise. These reseNes may only be released with the written agreement of a simple majority of the trustees. The charity holds these reserves as part of the main bank account. No separate account is maintained for this purpose. This Policy is subject to review every SÈX months and may be amended to reflect the evofving circumstances of the charity. No funds are in deficit. 6. Funds held as Custodian Trustee The charity does not hold any funds as a Custodian Trustee. 7. Declarations The Trustees decla they have approved the Trusiees report above. Penny Harris Julia Robb Date 051 iolqs Siobhan Canham ,ItyLLK Phil Crosby October Joanna Cant Date
| Budleigh-Syrian Community Sponsortship | Budleigh-Syrian Community Sponsortship | Budleigh-Syrian Community Sponsortship | Budleigh-Syrian Community Sponsortship | 1179848 | 1179848 | 1179848 | CC16a | |
|---|---|---|---|---|---|---|---|---|
| For the period from |
01/01/2022 | To | 31/12/2022 | |||||
| Section A Receipts and payments | ||||||||
| A1 Receipts | Unrestricted funds to the nearest £ 620 1.700 - - - - - 2.320 - - - 2.320 84 20 40 482 750 1.825 977 2.000 840 615 100 - 7.732 - - - 7.732 - 5.412 - - - 5.412 |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Previous Years to the nearest £ |
|||
| Donations | 620 | - | - | 620 | 15.706 | |||
| Gift Aid | - | - | - | 847 | ||||
| Homeoffice via Charis for Familytraining | 1.700 | - | - | 1.700 | - | |||
| - | - | - | - | - | ||||
| - | - | - | - | - | ||||
| - | - | - | - | - | ||||
| - | - | - | - | - | ||||
| - | - | - | - | - | ||||
| Sub total(Gross income for AR) |
2.320 |
- | - | 2.320 | 16.553 | |||
| A2 Asset and investment sales, (see table). |
||||||||
| - | ||||||||
| - | - | |||||||
| Sub total | - | - | ||||||
| Total receipts A3 Payments |
||||||||
| 16.553 | ||||||||
| Rental of meetingrooms | 276 | |||||||
| Preparation & Printingof materials | 185 | |||||||
| Insurance | 84 | 252 | ||||||
| DBS checks for volunteers/trustees | 20 | 218 | ||||||
| Purchase of laptopforproject/familyuse | 279 | |||||||
| Removals of furniture | 40 | 60 | ||||||
| Trainingfor volunteers | 270 | |||||||
| Preparation of House & Garden | 482 | - | ||||||
| CHARIS administration fee | 750 | |||||||
| Translation Services | 1.825 | |||||||
| Transport from Airport on Arrival | 977 | |||||||
| Cash Support to family | 2.000 | |||||||
| Housingrent & deposit | 840 | |||||||
| Essential familymedical & dental aid | 615 | |||||||
| Swimminglessons for children | 100 | |||||||
| - | - | |||||||
| **Sub total ** | 7.732 | 1.540 | ||||||
| A4 Asset and investment purchases, (see table) |
||||||||
| - | ||||||||
| - | ||||||||
| **Sub total ** | - | - | ||||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||||
| 1.540 | ||||||||
| - 5.412 | - | - 5.412 | 15.013 | |||||
| - | - | - | - | |||||
| - | - | - | - | |||||
| - 5.412 | - | - 5.412 | 15.013 |
CCXX R1 accounts (SS)
06/07/2023
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B4 Assets retained for the charity’s own use B3 Investment assets B2 Other monetary assets B1 Cash funds CCXX R2 accounts (SS) |
Signature Details Details Details Details Lloyds Bank Account Gift Aid to reclain Total cash funds (agree balances with receipts and payments account(s)) Details 2 |
Unrestricted funds Restricted funds to nearest £ to nearest £ 8.754 - 847 - - - 9.601 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Sean Philip Crosby |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| 11/04/2023 | |||
| 06/07/2023 |
CCXX R2 accounts (SS)