ANNUAL REPORT AND STATEMENT OF ACCOUNTS
The Trustees present their annual report and financial statements frjr the period I"
January to 31" December 2022.
l. Referen and Administrative Infonrsation.
Charity name: Budleigh Syrian Community Sponsorship
Charity registration number: 1179848
Charity address: 15 Stoneborough Lane, Budleigh Salterton Devon EX9 6HL
Trustees:
The Trustees during this reporting period were:
Joanna Elisabeth Cant- Chair
Rachel Julia Crosby- Secretary
Sean Philip Crosby- Treasurer
Julia Robb- appointed 26 February 2021 for 3 year period
Penny Harris- appointed 26 February 2021 for 3 year peri(xl
Siobhan Canham- appointed 15 December 2021 for three year period
Rachel Crosby resigned 31S1 December 2022
2. Structure Governance and Management
The Charty is established as a charitsble incorporated organp5ètion ICIO} and governed by a constitution. It
has a minimum of three and a maximum of seven Trustee& Duiin8this period there were six Trustees.
As per the Constitution. apart from the first charity tru5tee8 every new Trustee must be appointed for a temi
of three years by a resolution passed at the properly convened meeting of the charity trustees. In selecknng
individuals for appointment as charity trustees the charity trustees must have regard to the skills knowledge
and experience needed for the affeciive administration of the CIO.
The charity trustees manage the afFdirs of the CIO and for that purpose exercise all the powers of the CIO.
3. Objectives and Activities
Objects:
The objects of the Budleigh Syrian Communtty Sponsorship as set in our Constitution are:
-to lIeVe poverty, amongst those seeking awium and those granted refugee status living in the Budleigh
Salterton area by providing. interpreting Itranslatingjadvocacylhealthlhousing advice and cultural guidance,
and any other assistance required to advance them in life and 5UPPOrt them to adapt, settle and live
independentty within their new community:
-to advance the education of the public in general at(¢Ut the issues relatingto refugees and those seeking
asylum
Strategic Objectives
To ensure we fvlfil our objects we designed a two-year strate8y12018-2020) which V extended to 2022,
with four key objectives:
l. To engage and equip sufficient community members to start and successfully run a Communtty
Sponsorship project in Budleigh Salterton
2. To roise the funds required to spon50r refugee families under the Communtty sponsorship
programme.
3. To become officialty recogntsed as a Communitysponsorship group by the Home Office
4. To welcome and support refugee families to settle in the BudIeh Salterton area.
Activitles
After we joined CHARIS. (a charity with experience of Community sponsorship based in Taunton), our
application was accepted by the Home Office. and we began preparin8 the house and the garden for the
familws arriwal in April 2022. To meet the CHARIS safeguarding requirements meant all the volunteers had to
do extrd safeguardingtraining. We hove continued with regular sessions & support from CHARIS
Support for the family duringthis period has included:
Meeting at the Airport on 5th April with Arif, an Arnbic speaker
Informing and implementing benefits & signing housing contract
Liaising with the schools & settling children into schools
Re8iStering the parents fortheir English cLasses in Exeter
Accompanying them to their classes until they felt able to travel on their own
Many hospltal appoirrtments, heafth checks & dental 3PPOlrtments. Both parents have significant health
ssues so these are ongoing
Visits to the job centre
Social events and trips: to Escot house. the beach, Woodbury castle, shops, to purchase school uniform
Support for Lana at Primary school initsally, support for Lien in nursery until she had settled.
Supporttng Zohir a5 he 51arted at secondary school.
Informal English classes for both parents to supplement fom)al lessons.
Facilttsting Lana's transferal to Secondary School Autumn 2022
Lien starting in receptton.
Mohamad starhng a part time job in a local mobile phone shop.
Supporting Mohamad to take his Theory driving Test
Supporting him as he works towards his practtcal driving test
Swimming lessonsforthe th[1dn
Public Benefit
As we planned. implemented and reviewed the actiVTties for the year. the Trustees considered the Charity
Commission guidance on public benefit. The Trustees feel that we have ensured that the activities
undertaken have engaged well with the local communty and provided ample opportunities for them to be
involved and to learn from the activities in line with our charitable objects.
Volunteers
We had a group of approximately 25 volunteers attively engaged in the charivs work inittally. They
participated in the various training to prepare fr)r the arrEval of the family plus the extra layer of safeguarding
required when we came under the umbrella of CHARIS. They contributed time and energy to pparIng the
house, the upkeep of the garden. movingfurniture. contacting schools, the medical centre and dentists. The
work of the volunteers was c(pordinated by of the Trustees jointty and this has worked very well. We
felt we had Sufficient volunteers to provide a good inttial network of support to the family and to help them
to become independent and active in their new community.
For various reasons the number of volunteers has dwindled as the year hos progressed. Partly because of
the length of time that elapsed between the intbal application to the Home Offi. the pause due to Covid.
then a further delay as we moved under the umbrella of CHARtS. For vèrious personal reasons some
volunteers have also dropped out due to ill health or commitments changin& The main support for the
family has come from the core Trustees plus atout a dozen volunteers.
4. Achievements and Performance
In reviewing the year. the Trustees a pleased that after a very long delay and suspension of the Community
Sponsorship programme due to Covid we could finally welcome the family on 5 April 2022. It ha5 been a
big achievement to maintsin the momentum and to keep most of the initial volunteers on board las well as
expandingthe pool to include MO who INed in Exmouthl. There continue5 to be a positive rapport
amongst the volunteers. We have also been delighted by the 5UPPOrt given by the schools and medical
personnel to support the family. There have been a kst of medical issues especial for the parents.
In terms of the second objective of Trising the funds required to sponsor refugee families under the
Community Sponsorship Progrdmme. we consolidated the funds available and had more than the minimum
£9.OLK) required by the Home Office so we did not undertake any major fundraising as we feel we have
sufficient funds available to support the Pdmily.
In ternis of our third objethve this wa5 fulty achieved when we lirsked with CHARIS as our principal sponsor,
we have built an extré layer of support. inft)miation and back stopping if there are any challenges where we
need additional support The Project Manager had regular sessions with CHARIS to share any cOnrnS.
Our focus for 2023 will be to continue to stand alongside the family and support them while also grndually
reducing our support so they can become rn0 independent.
5. Financial Review
The charity ha5 been suc$Sful to date in its fundrdising effort5 and now ha5 sufficient fijnds in place to
support the famity. A copy of the FRS SORP 102 accounts is required to be submitted to the Charities
Commission and will be included in Annex I for further information.
Policy on reserves
The policy of the charity is to retain £2.(m as a reserve against unforeseen financial circumstances. The
Trustees consider this provides an adequate protectlon against potential issues which might arise. These
reseNes may only be released with the written agreement of a simple majority of the trustees. The charity
holds these reserves as part of the main bank account. No separate account is maintained for this purpose.
This Policy is subject to review every SÈX months and may be amended to reflect the evofving circumstances
of the charity. No funds are in deficit.
6. Funds held as Custodian Trustee
The charity does not hold any funds as a Custodian Trustee.
7. Declarations
The Trustees decla they have approved the Trusiees report above.
Penny Harris
Julia Robb
Date 051 iolqs
Siobhan Canham
,ItyLLK
Phil Crosby
October
Joanna Cant
Date
||**Budleigh-Syrian Community Sponsortship**|**Budleigh-Syrian Community Sponsortship**|**Budleigh-Syrian Community Sponsortship**|**Budleigh-Syrian Community Sponsortship**|**1179848**|**1179848**|**1179848**|**CC16a**|
|---|---|---|---|---|---|---|---|---|
||**For the period**
**from**|01/01/2022||**To**||31/12/2022|||
||||||||||
|**Section A Receipts and payments**|||||||||
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**620**
**1.700**
**-**
**-**
**-**
**-**
**-**
**2.320**
**-**
**-**
**-**
**2.320**
**84**
**20**
**40**
**482**
**750**
**1.825**
**977**
**2.000**
**840**
**615**
**100**
**-**
**7.732**
**-**
**-**
**-**
**7.732**
**- 5.412**
**-**
**-**
**- 5.412**|**Restricted**
**funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**||**Total funds**
**to the nearest £**||**Previous Years**
**to the nearest £**|
|Donations|**620**|**-**||**-**||**620**||**15.706**|
|Gift Aid||**-**||**-**||**-**||**847**|
|Homeoffice via Charis for Familytraining|**1.700**|**-**||**-**||**1.700**||**-**|
||**-**|**-**||**-**||**-**||**-**|
||**-**|**-**||**-**||**-**||**-**|
||**-**|**-**||**-**||**-**||**-**|
||**-**|**-**||**-**||**-**||**-**|
||**-**|**-**||**-**||**-**||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|
**2.320**|**-**||**-**||**2.320**||**16.553**|
||||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||||
||**-**||||||||
||**-**|||||||**-**|
|**_Sub total_**|**-**|||||||**-**|
|**_Total receipts_ **
**A3 Payments**|||||||||
|||||||||**16.553**|
||||||||||
|Rental of meetingrooms||||||||**276**|
|Preparation & Printingof materials||||||||**185**|
|Insurance|**84**|||||||**252**|
|DBS checks for volunteers/trustees|**20**|||||||**218**|
|Purchase of laptopforproject/familyuse||||||||**279**|
|Removals of furniture|**40**|||||||**60**|
|Trainingfor volunteers||||||||**270**|
|Preparation of House & Garden|**482**|||||||**-**|
|CHARIS administration fee|**750**||||||||
|Translation Services|**1.825**||||||||
|Transport from Airport on Arrival|**977**||||||||
|Cash Support to family|**2.000**||||||||
|Housingrent & deposit|**840**||||||||
|Essential familymedical & dental aid|**615**||||||||
|Swimminglessons for children|**100**||||||||
||**-**|||||||**-**|
|**_Sub total_ **|**7.732**|||||||**1.540**|
||||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||||
||**-**||||||||
||**-**||||||||
|**_Sub total_ **|**-**|||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||
|||||||||**1.540**|
||||||||||
||**- 5.412**|**-**||||**- 5.412**||**15.013**|
||**-**|**-**||||**-**||**-**|
||**-**|**-**||||**-**||**-**|
||**- 5.412**|**-**||||**- 5.412**||**15.013**|
CCXX R1 accounts (SS)
06/07/2023
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**
CCXX R2 accounts (SS)|Signature
**Details**
**Details**
**Details**
**Details**
Lloyds Bank Account
Gift Aid to reclain
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
2|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**8.754**
**-**
**847**
**-**
**-**
**-**
**9.601**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Sean Philip Crosby|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
||||**11/04/2023**|
||||06/07/2023|
CCXX R2 accounts (SS)