Trustees. Annual Report for the period Period start date PericJ end date 'Isi uiy 2020 Jvtl ulic 2021 From Section A Reference and administration details Charity name Horley Lions Club CIO Other names charlty is kno% by Registered charity numbor (11 any) 1179840 Charlty's prlncipal addross 30 Wellington Way Horiey Surrey PostGode RH6 8JH Names of the charfty trusts88 who wlll manage the charlty whon It commence$ Olll¢• Ilf any) Dates •¢tsd If not fx whol• N•m• of person lor body) •ntltl•d •ar to¥ Int trusts• Sfan Horley Lions Club Horbey Lions Club Horley Lions Club Hotley Lions Club Horfey Lions Club Horley Lions Club Hodey Lions Club Tru•ts• namo John Dancer Neil James Chris Peters Club President Appointed 01.07.2020 Appointed 01.07.2020 Appointed 01.07.2020 Appointed 01.07.2020 Appointed 01.07.2020 Appointed 01.07.2020 Appointed 01.07.2020 Club Secretary Club TasUrer Sarah Anglim Andrew Harper Peter Moxley James Reeves First Vice President 10 Names of the trustees for th• charfty. rf any, {for example, any cu8todlan tru8ts08) Name Dates acted If not for wholo Names and addresses ol advisern (Optional Information} Type of Namo Address adviser Name of chlof executive or names of Senior staff members Ioplional inforniation) TAR Mard) 2012
Section B Structure, overnance and mana ement Descrlptlon of the charity's trusts CIO Constitution Type of goveming document How the chanty is constituted Trust Trustee selection melhods The bSS affairs are overseen and managed by a group of 7 trustees. 3 of whom are ex- Offi being Ihe Club President. setsry and Treasurer. The remaining four are also members of Horfey Club bewig rnminated 918Ct8d annually by m8mber8 of Ho Lw8 Chjb Additlonal governance Issues {Optlonal infomiatSon) You may choose to include The Horley LK)ns Club CIO comrrEnced operatn on 1* Juty 2019, transfernng additional infomiation, where the assets from How Lions Club Charitsble Trust. relevant, about.. This TAR covers the operating year 2020-2021. Horfey Lions Club has been a memter of the Intemational A$sallOn of Ln$ Clubs for nwe than 55 years. The members of the Club are volunteers who give their time UncOnd.0narty in support of charitsble causes. Matters are discussed by the members of Horley Lions Club in g&neral meetings their recommendatsons are then voted on with the trustees present for approval or ¢Xhernise. subject to there being a quorate 3 trustees presenL The Chairperson has a castsng vote should the needs so dictate. Subject aKvay$ to there being a quorum. the trustees may exercise all its powers which include the managerr¢nt of the chanty and the control of the Trust Fund. The tN$tees may delegate their authority to the Chairperson of the Welfare Commrttee should an urgent request be made. such being limited to a maxlmum of £300 per case. Being the conduit of the General Public's generosity the members of Horley Lions Club work to ensu thal all activities organised by Ihe Club are managed correctty with due attention being applied lo any potential financial nsks. policies and procedures adopted for the induction and training of trustees., the charrty's organisational structure and any wider network with which the Charity works.. relationship with any related parties- trustees, considerats'on of major risks and the system and proCedUS to manage them. Section C Ob'ectives and activities The obj'ect of the trust is to appty its income for any pur[ that is charitable, be f( for the benefft of any indNidual. group of people or for the benefft of any other organisatH)n estsblished for charilabk purposes. Summary of the objects of the charity set out in its governing document TAR Marth 2012
Vthen VIewIng the CIO'S aims and objectives, and further when consKlering aspeds associated future activities. the trustees remain aware and have regard to the principals of°Putlic Benefif as defined in the Charty Commission guidan papers. Due to the impact of COVID19. the actNrties of Ihe Club were considerably curtailed throughout the reporting year. Due to the need to operate within the applicable law and abide by all relevant Govemment guidelines, all regutar aciivities of th8 club were postponed. The trustees consider th8 adivities and athievements of the trust satisfy the wblic benefft requirements. Throughout the year the Club continued to support local paramedics through the provision of teddy bears whith ar8 donated to siGk children who might be diStssed or otherwise when taken to hospital in an ambulance. Summary of the maln aGtivities undertaken for the public benefit in relation to these objects {includ8 within this section the statutory declaration that trustees have had regard to the guldance Issued by the Charity Commission on public benefit) The Club also promoted the Lions "Message in a Bottle" and 'Message in a Walket. schemes in the local area which is viewed as a useful tool assisting paramedics when they are called out on an emergency to assist the sick and elderly. Throughout the various COVID related lockdowns. the club posted a regular quiz. to FKovMle light relief for Horfey residents. A number of activities run by the Club have the dual beneficial impact of providing entertainment for the public yet at the same time being run with the sp8Ctfic intention of raising funds to meet the Trusts charitable aim8 and objectives. During the year, these activities included.. In Dember 2020, members of the club escorted Father Christmas around the streets of Horley. Members of the club also completed street collections. Proceeds to local youth organisations and sick children. This was curtailed by a sudden COVID related lockdown. In March 2021, the club organised a series of Easter Egg raffles in local pubs. Unfortunately, due to a sudden COVID related lockdown these raffles were curtailed. Wnilst some of the eggs were successfully raffled, not all were, leading to financial losses for the club. TAR March 2012
Afl income of the CIO is used to promote its aims and objectives. No part of the CIO Fund may be applied without the prior approval of the members of the Club. V4hilst Ft is the policy of the trustees to ensure that donations are given to organisations, individuals and charitTres in the local area, on occasions donations V11 be given in support of other Lions Intemational projects both na'onal and intemational, which for the most part is routed through Lions Clubs International Foundation (LCIF). You may choose to include further statements, where relevant, about.. policy on grantmaking: policy programme related investment., contribution made by volunteers. All funds raisèd are held on deposit account with a major bank as it is the policy of the Club to quickly distribute funds raised to good causes and tharities Whe the money can be spent to maximum advantage. A reserve is maintained to Gover the costs of an event washout and addth'onally to Cater for unforeseen appeals. Section D Achievements and performance Through the activities detailed above. the Club created a net income £14.672 for the CIO with donations made exceeding £12,046, such money being given to local charttable organisations and in some instances needy cases identsfied through contacts wrth Social SeDiices. of tho maln achievements of the charlty durlng tho year Summary The donations ranged in amount. Due to restricted fund raising opportunrties donations We restricted. Section E Financial review Brlef Statement of the charity's policy on reserves The CIO holds a small Contingency fund to provide cash-flow support for its activities. Imiilst this is a reseNe, tt is available at short noti if allocation was so required by Club members. Details of any funds materially in dofictt The CIO has covered all the approved expendrtures and obligab'ons Further financial revlew details (Opti¢)nal infomialion) TAR K48fch 2012
You may choose to include additional infomation, where relevant about: the charity's principal sources of funds (including any fundraising),. how expenditu has supported the key obj'ectives of the chanty., investment policy and objectives induding any ethical investment policy adopted. NIA Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Slgn•d on behalf of the charlty.'S truste•s Slgnature(s Full namds) Position (eg Secretsry> Chalr, etc) John Dancer Laurence Neil Westlake-James President Secretary 7r212022 TAR March 2012
Horley Lions Club ACCOUNTS202012021 Administration Account Balance bll 1.7.20 Membefs. subscriptK)ns 682.15 1975.35 Distrn# & MuWi8L Duos IntematK)nal dues 10.25 1003.27 70.42 143 88 33.97 309 71 ZCKJM InC Balance CJI 2657.50 2657.50 Hospitality Account Ba1ce M 1.7.20 Business meeting Beo G?pper Box BuildiThJ Soc Intgrtst 1359.23 71. 1402 0.02 Balarth cn 30.6.21 1444.27 1444.27 1444.27 Para Toddy Fund Balance bm 1.7.20 Transler Fund-rnising J)unl Donations 327 05 50.(MJ 88lanc8 cll 30.8.21 377.05 377 05 Reserve Account Balance bif 1.7.20 11.) 8aknc rJl 30.6.21 10000 00 1c(.) 1(W.QO Fund-raising Account Balan¢ blf 1.7.20 Book stall iwKome Barbecue stsll receipts {e>Xemai ev¢nt•) E8St8r egg draw Skittles o)mpetrts'ons Sponsorship & a¢fvertising inc( Xrnas collectior Donat¢ons eNed Oog sh¢)w tn¢ome Mobile phone sal8 4915.31 tkjnalirms to ovdarM5atS 454.29 . lo familieythndwithals 405.08 Barba expenses 1032 10 Easter Egg Draw e¥pen6es 2715. Skiwes expenses 882 C(1 Publi¢Jty expenses 3508.75 Christrrw lx)118L0n expenses s4.01 Chnstmas parcels 130C Insuranrs & IenCeS $5.IXI Stcrye expenses Vehth & equIprt Tfr lo Para Taddy Fund Card readers purthase Balan CA 30.6.21 1380.(J) 3S)2.08 401.28 161.00 1157.44 236.69 2760 75 392 60 509.22 605 93 327 05 612.03 754147 19587.54 19587.54
Reconciliation of Yearnd balances Administrakn AccrJJTrt Hosprtality Account Para Teddy Fund ReseNe Accounl Fund-raising A¢ccwJt)t 3LYJ.71 1444.27 377 05 1[ cx) 7541.47 Barday5 Bar* Cash in hand 19672.50 19672.50
Horley Lions Club AccouKfs 2020 - 2021 Donations to organlsatlons Donations to individuals sUX Parkinsons LCIF Lebanon AFpeal Roy81 British LegKJn Wreath Slrip8y Sto Royal Bnlish Legb)n Brooklands Sthool SERV (Btkt fldern) GOSH Charity LIBRA 1Crt).cKI Freew. Mc Cvrtan 150 Washing mathine- C. Biitl Training lo1t- walfare 250.1 Wheekthair. P Duffy 235.00 159.00 18B4.00 149.95 100 00 81.64 2827.39 195.00 180. 241 86 1850J 160 CK) WashirwJ machine- are 2Th).(Ks Sensory eouipment- W Nicho hiistmas parcds .M Tumble dryer. weffare Turnb dryer. Aura Plumbing. welf 1380 6282.83 C. Petefs Hon. Treasurer Auditorfs certificate I have ex8mlned tho books and recoTds of Ihe Pk*l•y LionB Club for and con13m that ad8quat¢ 1•cC$ have been kept. I my Lyn•Jn finan en¢Jed 30th June 2021 BMI a true and Iw"f ofthe Cb.3 affaira al that ended 301h June 2021 I statements for the year J.J.Walkins Hon. Audltor