2022-06-30-accounts

Trustees’ Annual & Finance Report 2021/2022

Period from 1[st] July 2021 to 30th June 2022

Trustees’ Annual Report 2022 The William Mills Foundation

Registered Charity No. 1179790

Table of Contents

Overview ......................................................................................................................... 3 Objectives and Activities .................................................................................................. 4 Achievements and Performance ....................................................................................... 5 Financial Review .............................................................................................................. 5 Structure, Governance and Management ......................................................................... 6 Reference and Administrative details ............................................................................... 7 Declarations .................................................................................................................... 8 Appendix A: Activities, Services and Projects delivered ..................................................... 9 Appendix B: Application for Future Steps Award..............................................................11 Appendix C: Application for Future Steps Programme ......................................................13 Appendix D: Trustees’ Financial Report 2020/2021 ..........................................................15

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Trustees’ Annual Report 2022 The William Mills Foundation

Registered Charity No. 1179790

Overview

2021-2022 saw a slow return to a new normality after COVID had disrupted activity across the sector.

We had fantastic news from the National Lottery and, working alongside Bewdley School, we successfully applied for circa £196k to refurbish and open The Will Mills Centre. The Bewdley School has been the receiver and distributor of these funds, as they hold the lease for the Will Mills Centre from Worcestershire County Council.

The centre has been open as a youth hub since March 1[st] and is used by up to 50 young people on Monday to Friday evenings. The funding provides for a Youth Centre Manager to manage these events. The feedback from young people and the community has been extremely positive. The centre is used by multi-agency organisations to assist with your work in the morning and The William Mills Foundation has access to it in the afternoons, for delivery of our Programmes.

We hosted a golf tournament at Bewdley Pines Golf Club on May 2[nd] 2022 and held a 5-a-side tournament in conjunction with Rock Sports Football Club on June 26[th] 2022. We started planning for the Silver Celebration Ball which is due to be held on 22[nd] October 2022.

Both these events, and the centre launch were supported and attended by our supporters locally, and from across the UK. This included encouraging supporters who had previously not attended and donated to events.

We continued to provide the Facebook page, The Mindful Tribe Wyre Forest, to support 11–18-year-olds across the Wyre Forest with yoga, mindfulness and emotional well-being. See Appendix A: Activities, Services and Projects delivered for details.

The Foundation was also supported by people who undertook individual challenges to fund raise for the Foundation. These included: Rory & Arran Gulliver summited Mont Blanc – July 2022 Jack Tillett & Cameron Taylor – Newcastle Marathon Becky O’Brien – Cycle Ride Euan Ford – Snowdon Summit and Marathon.

We made 2 awards during the year. These were to support young people in attending national athletics championships. We also provided 4 circus skills sessions during the Easter holidays at The Will Mills Centre. These were targeted at young people who would otherwise have had no holiday activity. Ten families, plus an additional 16 young people with 9 adults attended these sessions.

Please refer to Appendix D: Trustees’ Financial Report 2021/202 Our aims for the year were:

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Trustees’ Annual Report 2022 The William Mills Foundation

Registered Charity No. 1179790

1. To open The William Mills Centre, as a legacy to Will and a location from which to deliver and extend our charitable work

2. To increase our activity with young people once COVID-19 allows

3. To increase donations via standing order

4. To increase the diversity and number of our volunteer trustees

5. To reinstate our fundraising events once COVID-19 allows.

We achieved objective 1 .

Objective 2 was not achieved before the end of this operating year as schools were still not back with young people attending full time. We had meetings with Bewdley School and Stourport High School and although programmes were arranged and offered to both schools, neither school took up on these, stating they were not organised enough since COVID to implement this extra-curricular activity. This was a disappointment to the Foundation and as a result, we agreed that we need to look at other avenues to access young people in the future.

We achieved objective 3. Our donations via standing order increased resulting in an average of £341 pcm.

We achieved objective 4 and were delighted to welcome Euan Ford and Bilal Ibrahim as trustees to the WMF. In doing so we acknowledged advice from the Charity Commission in reflecting diversity within our committee by enrolling two men in their 20’s

We achieved objective 5. Refer to Appendix D: Trustees’ Financial Report 2021/202

Our volunteers have continued to show wonderful support in undertaking individual events and increasing donations. In addition, we have kept our running costs as low as last year’s levels.

This allows us to end the year in a healthy financial position for a charity of our size and longevity, and confident that we will remain resilient and able to operate in the years ahead and in a post-COVID-19 environment.

Objectives and Activities

Statement	SORP1 reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To advance in life and help young people who are socially, physically or economically disadvantaged in Worcestershire through the provision of

1 The Charity Commission SORP is its Statement of Recommended Practice, to which this Annual Report complies.

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Trustees’ Annual Report 2022 The William Mills Foundation

Registered Charity No. 1179790

		awards to support activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals
Summary of the main activities in relation to those purposes for the public benefit.	Para 1.17 and 1.19	Refer toAppendix Abelow for details
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The objective of the charity, as set out in as it’s purpose above, was finalised upon advice from the Charity Commission.
Policy on grant making	Para 1.38	Refer to Appendix B: Application for Future Steps Award below Refer to Appendix C: Application for Future Steps Programme below
Contribution made by volunteers	Para 1.38	Our Board and trustees are volunteers who have contributed all year to attend meetings, approve awards and deliver programmes and events. Other volunteers have contributed to fund raising events by personally undertaking: • Application for National Lottery Fund • Golf Tournament • Football Tournament • Cycle ride • Newcastle Marathon • Snowdon summit & marathon • Mont Blanc Summit
Achievements and Performance
Statement	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Refer to Appendix A: Activities, Services and Projects delivered

Financial Review

SORP Statement reference

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Trustees’ Annual Report 2022 The William Mills Foundation

Registered Charity No. 1179790

Review of the charity’s financial position at the end of the period.	Para 1.21	Refer to Appendix D: Trustees’ Financial Report 2021/202
Amount of reserves held	Para 1.22	Refer toAppendixD: Trustees’ Financial Report 2021/202
Details of fund materially in deficit	Para 1.24	None
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None
The charity’s principal sources of funds (including any fundraising)	Para 1.47	The majority of funds in 2020/2021 were from donations. In terms of fundraising: • Golf Tournament • Football Tournament • Cycle ride • Newcastle Marathon • Snowdon summit & marathon • Mont Blanc Summit Refer toAppendix D: Trustees’ Financial Report 2021/202for more details.
A description of the principal risks facing the charity	Para 1.46	• Poor uptake by local secondary schools of services and funds offered. • Lack of volunteers as time moves on. Current volunteers already work very hard to manage current level of fund raising. • Less energy and desire to donate as all charities compete for donations and time passes since William died.

Structure, Governance and Management

Statement	SORP reference
Type of governing document	Para 1.25	Charitable Constitution
How is the charity constituted?	Para 1.25	Charitable Incorporated Organisation
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The charity has a chair, a treasurer, a secretary and 6 trustees. It works with the Bewdley School & Sixth Form Centre to identify young people for awards and the programme. It also is supported by and works with the Bewdley Pines Golf Club, Far Forest Society (reg charity 205210) and Rock Sports Football Club.

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Trustees’ Annual Report 2022 The William Mills Foundation

Registered Charity No. 1179790

Reference and Administrative details

Charity Name	The William Mills Foundation
Other names the charity uses	None
Registered charity number	1179790
Charity’s principal address	7 Kingswood Grange, Babylon Lane, Lower Kingswood. KT20 6UY

Names of the charity trustees who manage the charity

Trustee Name	Office (if any)	Dates acted if not for the whole year	Name of person (or body) entitled to appoint trustee (if any)
1. Ford, Euan	Trustee	N/A	N/A
2. Gould, Gabriella	Trustee	N/A	N/A
3. Bilal Ibrahim	Trustee	N/A	N/A
4. Mills, Elizabeth	Secretary	N/A	N/A
5. Moore, Sarah	Trustee	N/A	N/A
6. Taylor, Cameron	Trustee	N/A	N/A
7. Thom, Alex	Treasurer	N/A	N/A
8. Tillett, Jack	Trustee	N/A	N/A
9. Willis, Victoria	Chair to the Trustees	N/A	N/A

Corporate Trustees – names of the directors at the date the report was approved

Trustee Name	Office (if any)	Dates acted if not for the whole year	Name of person (or body) entitled to appoint trustee (if any)
None

Name of trustees holding title to property belonging to the charity

Name of person (or Dates acted if not body) entitled to Trustee Name Office (if any) for the whole year appoint trustee (if any) None

Funds held as custodian trustees on behalf of others

Description of the assets held in this None capacity Name and objects of the charity on whose behalf the assets are held and N/A how this fall within the custodian charity’s objects

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Trustees’ Annual Report 2022 The William Mills Foundation

Registered Charity No. 1179790

Details of arrangements for safe custody and segregation of such assets from the N/A charity’s own assets

Declarations

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees:

Signature: …………………………………………………….

Full name: …Victoria Willis………………………………..

Position: ……Chair to the Trustees………………………

Date: ………//2022……………………………………..

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Trustees’ Annual Report 2022 The William Mills Foundation

Registered Charity No. 1179790

Appendix A: Activities, Services and Projects delivered

The Mindful Tribe Wyre Forest

The Mindful Tribe page has been up and running since April 1[st] 2020. We have 42 members on the page. They receive a live zoom yoga session every month plus advice on mindful practice. All members can access every session numerous times, as well as on the live session as they are kept posted on the page. We have dip sampled the sessions and they have built wonderfully from beginners to really different styles. The yoga instructor is patient and gives modifications all the way through. The members tend to be shy to engage but are definitely using the resources.

I have sought feedback from the members and received the below comment, notably from parents:

"My daughters & wife have done the sessions together each week - lots of giggles & creaking joints, but they have enjoyed working together! Thank you for this opportunity."

"Hi, my daughter completed the box breathing yoga class to help with anxiety. She has used the method that this class taught several times to help control her worries and to help her stay calm when she has started to panic. It has been super useful and is something I know she will continue to use throughout her life. Thank you x”

We intend keeping this Facebook during COVID-19, so into our next financial year, as we have limited means in which we can actively support young people with face-to-face sessions.

Future Steps Awards are made to individual young people. These awards are made upon recommendation for young people who have potential shown in relation to a particular skill or life skill, but something within their life presents a barrier to their development or achievement. Generally, these awards are up to £250.

We have made two awards, relevant to this annual report since July 2021. The awards made have allowed two young people to attend and compete in National Athletics championships in Manchester.

Each young person awarded has some barrier or difficulty. Some of these are physical, some emotional and some practical. They may be caused by illness, disability, family breakdown or bereavement, for example. We use the knowledge and expertise of school staff to nominate young people for our awards.

We evaluate the effectiveness of our awards by asking the young people what they think they will achieve and why this will help them in their future life. We then set timelines for this feedback. The young people are then also seen and spoken to at some point during their award pathway by trustees from The WMF to assess progress towards these goals.

The Future Steps Programme did not operate in FY2021-2022.

The Will Mills Centre:

We had fantastic news from the National Lottery and, working alongside Bewdley School, we successfully applied for circa £196k to refurbish and open The Will Mills Centre. The

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Trustees’ Annual Report 2022 The William Mills Foundation

Registered Charity No. 1179790

Bewdley School has been the receiver and distributor of these funds, as they hold the lease for the Will Mills Centre from Worcestershire County Council.

The centre has been open as a youth hub since March 1[st] and is used by up to 50 young people on Monday to Friday evenings. The funding provides for a Youth Centre Manager to manage these events. The feedback from young people and the community has been extremely positive. The centre is used by multi-agency organisations to assist with your work in the morning and The William Mills Foundation has access to it in the afternoons, for delivery of our Programmes.

In relation to the youth work within the centre, the WMF is still represented at the Wyre Forest District Schools and Police Panel and the Wyre Forest Suicide Prevention Schools Panel.

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Trustees’ Annual Report 2022 The William Mills Foundation

Registered Charity No. 1179790

Appendix B: Application for Future Steps Award

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Trustees’ Annual Report 2022 The William Mills Foundation

Registered Charity No. 1179790

Appendix C: Application for Future Steps Programme

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Trustees’ Annual Report 2022 The William Mills Foundation

Registered Charity No. 1179790

Appendix D: Trustees’ Financial Report 2021/2022

Quarterly Summary Income and Expenditure

2020/2021 summary included for comparison purposes only.

Period from 1[st] July 2021 to 30[th] June 2022

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Trustees’ Annual Report 2022 The William Mills Foundation

Registered Charity No. 1179790

William Mills Foundation Summary 2020/21

	Q1	Q2	Q3	Q4	Total
Opening Cash Balance	44,142	44,407	44,873	44,895
Income
Amazon Smile	-	12	10	7	29
Ball 18	-	-	-	-	-
Ball 19	800	-	-	-	800
DD Donations	336	341	341	341	1,359
Donations	25	70	-	-	95
Footy 19	-	-	-	-	-
Grants	400	-	-	-	400
Prog 19	-	-	-	-	-
Prog 20	-	504	-	-	504
Poker 21	-	-	225	-	225
	1,561	927	576	348	3,412
Expenditure
Awards	436	-	-	-	436
Ball 19	460	-	40	-	500
Footy 19	-	-	-	-	-
Insurance	32	32	32	21	118
Mind Balance	320	400	453	490	1,663
Misc	-	-	-	-	-
Prog 19	-	-	-	-	-
Prog 20	-	-	-	-	-
Website	48	29	29	259	365
	1,297	461	554	771	3,082
Closing Cash Balance	44,407	44,873	44,895	44,473
Closing Balance per STM	44,407	44,873	44,895	44,473
Difference	-	-	-	-

AJT 30/07/2021

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Trustees’ Annual Report 2022 The William Mills Foundation

Registered Charity No. 1179790

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	Description of the assets held in this capacity	Nil	Nil
Name and objects of the charity on whose behalf the assets are held and how this fall within the custodian charity’s objects		N/A
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets		N/A
Statement	SORP Reference
Review of the charity’s financial position at the end of the period.	Para 1.21		See separate Financial Report issued by charity treasurer
Amount of reserves held	Para 1.22		Nil

Declarations

The Treasurer declares that this is an accurate statement of the charity’s financial position, as at bank 30/06/22

Signed by the charity’s treasurer:

Signature: A. Thom

Full name: Alex Thom

Position: The William Mills Foundation Treasurer

Date: 31/10/2022

The Trustees declare that they have approved the treasurers’ report above

Signed on behalf of the charity’s trustees:

Signature:

Full name: Victoria Willis

Position: Chair to the Trustees

Date: 31/10/2022

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