Trustees’ Annual & Finance Report 2021/2022 **Period from 1[st] July 2021 to 30th June 2022** Trustees’ Annual Report 2022 The William Mills Foundation Registered Charity No. 1179790 ## Table of Contents _**Overview ......................................................................................................................... 3 Objectives and Activities .................................................................................................. 4 Achievements and Performance ....................................................................................... 5 Financial Review .............................................................................................................. 5 Structure, Governance and Management ......................................................................... 6 Reference and Administrative details ............................................................................... 7 Declarations .................................................................................................................... 8 Appendix A: Activities, Services and Projects delivered ..................................................... 9 Appendix B: Application for Future Steps Award..............................................................11 Appendix C: Application for Future Steps Programme ......................................................13 Appendix D: Trustees’ Financial Report 2020/2021 ..........................................................15**_ Page **2** of **18** Trustees’ Annual Report 2022 The William Mills Foundation Registered Charity No. 1179790 ## **Overview** 2021-2022 saw a slow return to a new normality after COVID had disrupted activity across the sector. We had fantastic news from the National Lottery and, working alongside Bewdley School, we successfully applied for circa £196k to refurbish and open The Will Mills Centre. The Bewdley School has been the receiver and distributor of these funds, as they hold the lease for the Will Mills Centre from Worcestershire County Council. The centre has been open as a youth hub since March 1[st] and is used by up to 50 young people on Monday to Friday evenings. The funding provides for a Youth Centre Manager to manage these events. The feedback from young people and the community has been extremely positive. The centre is used by multi-agency organisations to assist with your work in the morning and The William Mills Foundation has access to it in the afternoons, for delivery of our Programmes. We hosted a golf tournament at Bewdley Pines Golf Club on May 2[nd] 2022 and held a 5-a-side tournament in conjunction with Rock Sports Football Club on June 26[th] 2022. We started planning for the Silver Celebration Ball which is due to be held on 22[nd] October 2022. Both these events, and the centre launch were supported and attended by our supporters locally, and from across the UK. This included encouraging supporters who had previously not attended and donated to events. We continued to provide the Facebook page, The Mindful Tribe Wyre Forest, to support 11–18-year-olds across the Wyre Forest with yoga, mindfulness and emotional well-being. See Appendix A: Activities, Services and Projects delivered for details. The Foundation was also supported by people who undertook individual challenges to fund raise for the Foundation. These included: Rory & Arran Gulliver summited Mont Blanc – July 2022 Jack Tillett & Cameron Taylor – Newcastle Marathon Becky O’Brien – Cycle Ride Euan Ford – Snowdon Summit and Marathon. We made 2 awards during the year. These were to support young people in attending national athletics championships. We also provided 4 circus skills sessions during the Easter holidays at The Will Mills Centre. These were targeted at young people who would otherwise have had no holiday activity. Ten families, plus an additional 16 young people with 9 adults attended these sessions. Please refer to Appendix D: Trustees’ Financial Report 2021/202 Our aims for the year were: Page **3** of **18** Trustees’ Annual Report 2022 The William Mills Foundation Registered Charity No. 1179790 1. To open The William Mills Centre, as a legacy to Will and a location from which to deliver and extend our charitable work 2. To increase our activity with young people once COVID-19 allows 3. To increase donations via standing order 4. To increase the diversity and number of our volunteer trustees 5. To reinstate our fundraising events once COVID-19 allows. ## We achieved **objective 1** . **Objective 2** was not achieved before the end of this operating year as schools were still not back with young people attending full time. We had meetings with Bewdley School and Stourport High School and although programmes were arranged and offered to both schools, neither school took up on these, stating they were not organised enough since COVID to implement this extra-curricular activity. This was a disappointment to the Foundation and as a result, we agreed that we need to look at other avenues to access young people in the future. We achieved **objective 3.** Our donations via standing order increased resulting in an average of £341 pcm. We achieved **objective 4** and were delighted to welcome Euan Ford and Bilal Ibrahim as trustees to the WMF. In doing so we acknowledged advice from the Charity Commission in reflecting diversity within our committee by enrolling two men in their 20’s We achieved **objective 5.** Refer to Appendix D: Trustees’ Financial Report 2021/202 Our volunteers have continued to show wonderful support in undertaking individual events and increasing donations. In addition, we have kept our running costs as low as last year’s levels. This allows us to end the year in a healthy financial position for a charity of our size and longevity, and confident that we will remain resilient and able to operate in the years ahead and in a post-COVID-19 environment. ## **Objectives and Activities** |**Statement**|**SORP1**
**reference**|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|_To advance in life and help young people_
_who are socially, physically or_
_economically disadvantaged in_
_Worcestershire through the provision of_| > 1 The Charity Commission SORP is its Statement of Recommended Practice, to which this Annual Report complies. Page **4** of **18** Trustees’ Annual Report 2022 The William Mills Foundation Registered Charity No. 1179790 |||_awards to support activities which develop_
_their skills, capacities and capabilities to_
_enable them to participate in society as_
_mature and responsible individuals_| |---|---|---| |Summary of the main
activities in relation to those
purposes for the public
benefit.|Para 1.17 and
1.19|Refer toAppendix Abelow for details| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|_The objective of the charity, as set out in_
_as it’s purpose above, was finalised upon_
_advice from the Charity Commission_.| |Policy on grant making|Para 1.38|Refer to Appendix B: Application for
Future Steps Award below
Refer to Appendix C: Application for
Future Steps Programme below| |Contribution made by
volunteers|Para 1.38|_Our Board and trustees are volunteers_
_who have contributed all year to attend_
_meetings, approve awards and deliver_
_programmes and events._
_Other volunteers have contributed to fund_
_raising events by personally undertaking:_
•
_Application for National Lottery Fund_
•
_Golf Tournament_
•
_Football Tournament_
•
_Cycle ride_
•
_Newcastle Marathon_
•
_Snowdon summit & marathon_
•
_Mont Blanc Summit_| |**Achievements and Performance**||| |**Statement**|**SORP**
**reference**|| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Refer to Appendix A: Activities, Services
and Projects delivered| ## **Financial Review** **SORP Statement reference** Page **5** of **18** Trustees’ Annual Report 2022 The William Mills Foundation Registered Charity No. 1179790 |Review of the charity’s
financial position at the end
of the period.|Para 1.21|Refer to Appendix D: Trustees’ Financial
Report 2021/202| |---|---|---| |Amount of reserves held|Para 1.22|Refer toAppendixD: Trustees’ Financial
Report 2021/202| |Details of fund materially in
deficit|Para 1.24|_None_| |Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|_None_| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|_The majority of funds in 2020/2021 were_
_from donations. In terms of fundraising:_
•
_Golf Tournament_
•
_Football Tournament_
•
_Cycle ride_
•
_Newcastle Marathon_
•
_Snowdon summit & marathon_
•
_Mont Blanc Summit_
Refer toAppendix D: Trustees’
Financial Report 2021/202for more
details.| |A description of the principal
risks facing the charity|Para 1.46|•
_Poor uptake by local secondary_
_schools of services and funds offered._
•
_Lack of volunteers as time moves on._
_Current volunteers already work very_
_hard to manage current level of fund_
_raising._
•
_Less energy and desire to donate as_
_all charities compete for donations_
_and time passes since William died._| ## **Structure, Governance and Management** |**Statement**|**SORP**
**reference**|| |---|---|---| |Type of governing
document|Para 1.25|_Charitable Constitution_| |How is the charity
constituted?|Para 1.25|_Charitable Incorporated Organisation_| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|_The charity has a chair, a treasurer, a_
_secretary and 6 trustees._
_It works with the Bewdley School & Sixth_
_Form Centre to identify young people for_
_awards and the programme._
_It also is supported by and works with the_
_Bewdley Pines Golf Club, Far Forest_
_Society (reg charity 205210) and Rock_
_Sports Football Club._| Page **6** of **18** Trustees’ Annual Report 2022 The William Mills Foundation Registered Charity No. 1179790 ## **Reference and Administrative details** |**Charity Name**|_The William Mills Foundation_| |---|---| |**Other names the charity**
**uses**|_None_| |**Registered charity number**|_1179790_| |**Charity’s principal address**|_7 Kingswood Grange, Babylon Lane, Lower Kingswood._
_KT20 6UY_| ## **Names of the charity trustees who manage the charity** |**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for the whole**
**year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---| |1. Ford, Euan|Trustee|N/A|N/A| |2. Gould, Gabriella|Trustee|N/A|N/A| |3. Bilal Ibrahim|Trustee|N/A|N/A| |4. Mills, Elizabeth|Secretary|N/A|N/A| |5. Moore, Sarah|Trustee|N/A|N/A| |6. Taylor, Cameron|Trustee|N/A|N/A| |7. Thom, Alex|Treasurer|N/A|N/A| |8. Tillett, Jack|Trustee|N/A|N/A| |9. Willis, Victoria|Chair to the Trustees|N/A|N/A| ## **Corporate Trustees – names of the directors at the date the report was approved** |**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for the whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---| |None|||| ## **Name of trustees holding title to property belonging to the charity** **Name of person (or Dates acted if not body) entitled to Trustee Name Office (if any) for the whole year appoint trustee (if any)** None ## **Funds held as custodian trustees on behalf of others** **Description of the assets held in this** None **capacity Name and objects of the charity on whose behalf the assets are held and** N/A **how this fall within the custodian charity’s objects** Page **7** of **18** Trustees’ Annual Report 2022 The William Mills Foundation Registered Charity No. 1179790 **Details of arrangements for safe custody and segregation of such assets from the** N/A **charity’s own assets** ## **Declarations** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees:** **Signature: …………………………………………………….** **Full name: …Victoria Willis………………………………..** **Position: ……Chair to the Trustees………………………** **Date: ………//2022……………………………………..** Page **8** of **18** Trustees’ Annual Report 2022 The William Mills Foundation Registered Charity No. 1179790 ## **Appendix A: Activities, Services and Projects delivered** ## **The Mindful Tribe Wyre Forest** The Mindful Tribe page has been up and running since April 1[st] 2020. We have 42 members on the page. They receive a live zoom yoga session every month plus advice on mindful practice. All members can access every session numerous times, as well as on the live session as they are kept posted on the page. We have dip sampled the sessions and they have built wonderfully from beginners to really different styles. The yoga instructor is patient and gives modifications all the way through. The members tend to be shy to engage but are definitely using the resources. I have sought feedback from the members and received the below comment, notably from parents: "My daughters & wife have done the sessions together each week - lots of giggles & creaking joints, but they have enjoyed working together! Thank you for this opportunity." "Hi, my daughter completed the box breathing yoga class to help with anxiety. She has used the method that this class taught several times to help control her worries and to help her stay calm when she has started to panic. It has been super useful and is something I know she will continue to use throughout her life. Thank you x” We intend keeping this Facebook during COVID-19, so into our next financial year, as we have limited means in which we can actively support young people with face-to-face sessions. **Future Steps Awards** are made to individual young people. These awards are made upon recommendation for young people who have potential shown in relation to a particular skill or life skill, but something within their life presents a barrier to their development or achievement. Generally, these awards are up to £250. We have made two awards, relevant to this annual report since July 2021. The awards made have allowed two young people to attend and compete in National Athletics championships in Manchester. Each young person awarded has some barrier or difficulty. Some of these are physical, some emotional and some practical. They may be caused by illness, disability, family breakdown or bereavement, for example. We use the knowledge and expertise of school staff to nominate young people for our awards. We evaluate the effectiveness of our awards by asking the young people what they think they will achieve and why this will help them in their future life. We then set timelines for this feedback. The young people are then also seen and spoken to at some point during their award pathway by trustees from The WMF to assess progress towards these goals. The **Future Steps Programme** did not operate in FY2021-2022. ## **The Will Mills Centre:** We had fantastic news from the National Lottery and, working alongside Bewdley School, we successfully applied for circa £196k to refurbish and open The Will Mills Centre. The Page **9** of **18** Trustees’ Annual Report 2022 The William Mills Foundation Registered Charity No. 1179790 Bewdley School has been the receiver and distributor of these funds, as they hold the lease for the Will Mills Centre from Worcestershire County Council. The centre has been open as a youth hub since March 1[st] and is used by up to 50 young people on Monday to Friday evenings. The funding provides for a Youth Centre Manager to manage these events. The feedback from young people and the community has been extremely positive. The centre is used by multi-agency organisations to assist with your work in the morning and The William Mills Foundation has access to it in the afternoons, for delivery of our Programmes. In relation to the youth work within the centre, the WMF is still represented at the Wyre Forest District Schools and Police Panel and the Wyre Forest Suicide Prevention Schools Panel. Page **10** of **18** Trustees’ Annual Report 2022 The William Mills Foundation Registered Charity No. 1179790 ## **Appendix B: Application for Future Steps Award** Page **11** of **18** Trustees, Annual Report 2022 The William Mills Foundation The William MIIL Foundatyon Règisterèd Charity No. 1179790 The William Mills Foundation Application for a Future Steps Award ItWO¢ ¢h¥tyNo 11787 Schooll (Wi9abOn.' Contact No. u emal meet 81 crteria to Q￿rty￿)raTh ￿8rd. Crfterf4 Youno oeorle%*ho are $￿ir￿10 r￿th￿r tential partoJkrfy those %•therEINs rr￿ be e to eYrKTrbonal thallervjes ThtssÉ né8d a hol Th￿ nèÈd a ith guthrtsand ment TFK)se Chi￿ren *tK)find nw) stre8m*wn thalknqe Famaies v*V>qenWr￿y((yJ￿J not afvd batt￿S ta roach th8Yful t￿fid&r￿ ana lrfèthan(*i 11-18 yèarsdd Jrrylefjno ihr6 YI N Q1." Awmd *pwo¥•d.. YI Page 12of 18 Trustees’ Annual Report 2022 The William Mills Foundation Registered Charity No. 1179790 ## **Appendix C: Application for Future Steps Programme** Page **13** of **18** Trustees, Annual Report 2022 The William Mills Foundation The William MIIL Foundatyon Règisterèd Charity No. 1179790 The William Mills Foundation Application for a place on the Futur8 Steps Programme Rty*l￿dch￿ No. 117&79D txt Lyerna Rdationship io YouTh rneelall to foran a￿d. Y(¥Jw pec¥le hI￿are stru4Wno tthnbal rwbe thddtsn need a h• chiklren fiThY mahi stseam ￿arn challenqe Fatnilias whD g8nuin8￿￿￿1d nDla￿ Ihs to tsath tr￿1r￿lI tK)t£ntA *thitst confidenc* sknlls And lrfe ¢hdn(*s 11-18 ￿ar$ Fyease tK* the bpxe¥ lo (xythrmts 5W8nwts rrodg". l undqtstand *ithinlh8 rwt 12 tn(th. mèatKrt &lln•d". Page 14of 18 Trustees’ Annual Report 2022 The William Mills Foundation Registered Charity No. 1179790 **Appendix D: Trustees’ Financial Report 2021/2022** ## Quarterly Summary Income and Expenditure 2020/2021 summary included for comparison purposes only. ## **Period from 1[st] July 2021 to 30[th] June 2022** Page **15** of **18** Trustees, Annual Report 2022 The William Mills Foundation The William MIIL Foundatyon Règisterèd Charity No. 1179790 Its 41 8al'22 *eR L118 351 17ra 2W8 Faotball'22 Fwd Cha*r L115 L4 37 9314 lJJ74 Awarf5 al'22 CkT(uS SbJls FLX)thal'19 FL￿￿1,22 L595 410 37 35Jnl 3SJ 281 417 479 Weh*e Page 16of 18 Trustees’ Annual Report 2022 The William Mills Foundation Registered Charity No. 1179790 ## **William Mills Foundation Summary 2020/21** ||**Q1**|**Q2**|**Q3**|**Q4**|**Total**| |---|---|---|---|---|---| |**Opening Cash Balance**|**44,142**|**44,407**|**44,873**|**44,895**|| |**Income**|||||| |Amazon Smile|-|12|10|7|29| |Ball 18|-|-|-|-|-| |Ball 19|800|-|-|-|800| |DD Donations|336|341|341|341|1,359| |Donations|25|70|-|-|95| |Footy 19|-|-|-|-|-| |Grants|400|-|-|-|400| |Prog 19|-|-|-|-|-| |Prog 20|-|504|-|-|504| |Poker 21|-|-|225|-|225| ||**1,561**|**927**|**576**|**348**|**3,412**| |**Expenditure**|||||| |Awards|436|-|-|-|436| |Ball 19|460|-|40|-|500| |Footy 19|-|-|-|-|-| |Insurance|32|32|32|21|118| |Mind Balance|320|400|453|490|1,663| |Misc|-|-|-|-|-| |Prog 19|-|-|-|-|-| |Prog 20|-|-|-|-|-| |Website|48|29|29|259|365| ||**1,297**|**461**|**554**|**771**|**3,082**| |**Closing Cash Balance**|**44,407**|**44,873**|**44,895**|**44,473**|| |**Closing Balance per STM**|44,407|44,873|44,895|44,473|| |**Difference**|-|-|-|-|| AJT 30/07/2021 Page **17** of **18** Trustees’ Annual Report 2022 The William Mills Foundation Registered Charity No. 1179790 ## **Funds held as custodian trustees on behalf of others** |**Description of the assets held in this**
**capacity**|**Description of the assets held in this**
**capacity**|Nil|Nil| |---|---|---|---| |**Name and objects of the charity on**
**whose behalf the assets are held and**
**how this fall within the custodian**
**charity’s objects**||N/A|| |**Details of arrangements for safe**
**custody and segregation of such**
**assets from the charity’s own assets**||N/A|| ||||| |**Statement**|**SORP**
**Reference**||| |**Review of the charity’s**
**financial position at the**
**end of the period.**|Para 1.21||See separate Financial Report issued
by charity treasurer| |**Amount of reserves**
**held**|Para 1.22||Nil| ## **Declarations** **The Treasurer declares that this is an accurate statement of the charity’s financial position, as at bank 30/06/22** **Signed by the charity’s treasurer:** ## **Signature: A. Thom** **Full name:** Alex Thom ## **Position:** The William Mills Foundation Treasurer ## **Date:** 31/10/2022 **The Trustees declare that they have approved the treasurers’ report above** **Signed on behalf of the charity’s trustees:** ## **Signature:** ## **Full name: Victoria Willis** ## **Position: Chair to the Trustees** **Date: 31/10/2022** Page **18** of **18**