2021-06-30-accounts

Trustees’ Annual & Finance Report 2020/2021

Period from 1[st] July 2020 to 30th June 2021

Trustees’ Annual Report 20 21 The William Mills Foundation

Registered Charity No. 1179790

Table of Contents

Overview ......................................................................................................................... 3 Objectives and Activities .................................................................................................. 4 Achievements and Performance ....................................................................................... 5 Financial Review .............................................................................................................. 5 Structure, Governance and Management ......................................................................... 6 Reference and Administrative details ............................................................................... 6 Declarations .................................................................................................................... 7 Appendix A: Activities, Services and Projects delivered ..................................................... 8 Appendix B: Application for Future Steps Award..............................................................10 Appendix C: Application for Future Steps Programme ......................................................12 Appendix D: Trustees’ Financial Report 2020/2021 ..........................................................14

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Trustees’ Annual Report 20 21 The William Mills Foundation

Registered Charity No. 1179790

Overview

A difficult year in terms of the impact of COVID on the delivery and fundraising for the Foundation.

Grants we could apply for were limited for COVID related projects and shielding meant access to young people was difficult for both the WMF and the schools. We did apply for a lottery grant to launch The Will Mills Centre, but this was rejected as a capital project and not permitted under COVID rules.

The WMF successfully bid for a £400 Neighbourly Fund bid. This was provided to the ‘Bewdley In Kind’ COVID Support Gr oup in order to provide PPE and stock a food bank to be available for young people with Wyre Forest who were in need due to the COVID pandemic.

Our aims for the year were:

1. To open The William Mills Centre, as a legacy to Will and a location from which to deliver and extend our charitable work

2. To increase our activity with young people once COVID-19 allows

3. To increase donations via standing order

4. To increase the diversity and number of our volunteer trustees

5. To reinstate our fundraising events once COVID-19 allows.

In terms of objectives 2 and 5 , I don’t think anyone could have predicted that the impact would be so long-lasting. In any event, these became difficult, although we adapted our provision by extending The Mindful Tribe and volunteers did deliver some remote fundraising activity.

We very nearly achieved objective 1 and hope to achieve this by October 2021. We acknowledge the kind assistance and donations by Matthews Construction. Without the enthusiasm and commitment of Rob Matthews this journey would have been harder still.

COVID-19 restrictions did slow this process down. However, the main obstacle was the County Council reluctance to engage and their very slow processes. We acknowledge this as a future risk to our achievement and development of our provision.

We achieved objective 3. Our donations via standing order increased by over 100%, resulting in an average of £341 pcm. This meant our running costs, The Mindful Tribe and the awards made were paid for, with an increase in £300 cash in the bank over the whole year.

We supported two applications for awards during this period but were sadly unable to deliver the Future Steps Programme due to COVID-19 restrictions.

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Trustees’ Annual Report 20 21 The William Mills Foundation

Registered Charity No. 1179790

We continued to provide the Facebook page, The Mindful Tribe Wyre Forest, to – support 11 18-year-olds across the Wyre Forest with yoga, mindfulness and emotional well-being. See Appendix A: Activities, Services and Projects delivered for details.

Our volunteers have continued to show wonderful support in undertaking individual events and increasing donations. In addition, we have kept our running costs as low as last year’s levels.

This allows us to end the year in a healthy financial position for a charity of our size and longevity, and confident that we will remain resilient and able to operate in the years ahead and in a post-COVID-19 environment.

We achieved objective 4 and were delighted to welcome Jack Tillett and Cameron Taylor as trustees to the WMF. In doing so we acknowledged advice from the Charity Commission in reflecting diversity within our committee by enrolling two men in their 20’s. Jack and Cameron have already made impact in terms of fund raising and suggestions for future events.

Objectives and Activities

Statement	SORP1 reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To advance in life and help young people who are socially, physically or economically disadvantaged in Worcestershire through the provision of awards to support activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals
Summary of the main activities in relation to those purposes for the public benefit.	Para 1.17 and 1.19	Refer toAppendix Abelow for details
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The objective of the charity, as set out in as it’s purpose above, wasfinalised upon advice from the Charity Commission.
Policy on grant making	Para 1.38	Refer to Appendix B: Application for Future Steps Award below Refer to Appendix C: Application for Future Steps Programme below

1 The Charity Commission SORP is its Statement of Recommended Practice, to which this Annual Report complies.

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Trustees’ Annual Report 20 21 The William Mills Foundation

Registered Charity No. 1179790

Contribution made by volunteers	Para 1.38	Our Board and trustees are volunteers who have contributed all year to attend meetings, approve awards and deliver programmes and events. Other volunteers have contributed to fund raising events by personally undertaking: • Application for Neighbourly fund to support families though COVID. • Online Poker tournament.

Achievements and Performance

Statement	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Refer to Appendix A: Activities, Services and Projects delivered

Financial Review

Financial Review
Statement	SORP reference
Review of the charity’s financial position at the end of the period.	Para 1.21	Refer to Appendix D:Trustees’Financial Report 2020/2021
Amount of reserves held	Para 1.22	Refer toAppendixD:Trustees’Financial Report 2020/2021
Details of fund materially in deficit	Para 1.24	None
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None
The charity’s principal sources of funds (including any fundraising)	Para 1.47	The majority of funds in 2020/2021 were from donations. In terms of fundraising, Will’s university friends panned. An online poker tournament and raised £225. Other planned events had to be cancelled due to COVID 19 pandemic. Refer toAppendix D:Trustees’ Financial Report 2020/2021for more details.
A description of the principal risksfacing the charity	Para 1.46	• We are unable to undertake our main fund-raising activities as they involve

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Trustees’ Annual Report 20 21 The William Mills Foundation

Registered Charity No. 1179790

	groups of people. We have replaced
	some of these with individual
	endeavour, but this has resulted in
	reduced donations since lockdown.
•	Lack of volunteers as time moves on.
	Current volunteers already work very
	hard to manage current level of fund
	raising.
•	Less energy and desire to donate as
	all charities compete for donations
	and time passes since William died.

Structure, Governance and Management

Statement	SORP reference
Type of governing document	Para 1.25	Charitable Constitution
How is the charity constituted?	Para 1.25	Charitable Incorporated Organisation
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The charity has a chair, a treasurer, a secretary and 5 trustees. It works with the Bewdley School & Sixth Form Centre to identify young people for awards and the programme. It also is supported by and works with the Far Forest Society (reg charity 205210) and Rock Sports Football Club.

Reference and Administrative details

Charity Name	The William Mills Foundation
Other names the charity uses	None
Registered charity number	1179790
Charity’s principal address	7 Kingswood Grange, Babylon Lane, Lower Kingswood. KT20 6UY

Names of the charity trustees who manage the charity

Trustee Name	Office (if any)	Dates acted if not for the whole year	Name of person (or body) entitled to appoint trustee (if any)
1. Gould, Gabriella	Trustee		N/A
2. Mann, Stephen	Trustee		N/A
3. Mills, Elizabeth	Secretary		N/A
4. Moore, Sarah	Trustee		N/A
5. Taylor, Cameron	Trustee		N/A
6. Thom, Alex	Treasurer		N/A

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Trustees’ Annual Report 20 21 The William Mills Foundation

Registered Charity No. 1179790

7. Tillett, Jack	Trustee		N/A
8. Willis, Victoria	Chair to the Trustees		N/A

– Corporate Trustees names of the directors at the date the report was approved

Name of person (or Dates acted if not body) entitled to Trustee Name Office (if any) for the whole year appoint trustee (if any) None

Name of trustees holding title to property belonging to the charity

Name of person (or Dates acted if not body) entitled to Trustee Name Office (if any) for the whole year appoint trustee (if any) None

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	None
Name and objects of the charity on whose behalf the assets are held and how this fall within the custodian charity’s objects	N/A
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	N/A

Declarations

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees :

Signature: …………………………………………………….

Full name: … Victoria Willis ……………………………… ..

Position: …… Chair to the Trustees ………………………

Date: ……… 09/08/2021 …………………………………… ..

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Trustees’ Annual Report 20 21 The William Mills Foundation

Registered Charity No. 1179790

Appendix A: Activities, Services and Projects delivered

The Mindful Tribe Wyre Forest

The Mindful Tribe page has been up and running since April 1st. We have 42 members on the page. They receive a live zoom yoga session every week. All members can access every session numerous times, as well as on the live session as they are kept posted on the page. We have dip sampled the sessions and they have built wonderfully from beginners to really different styles. The yoga instructor is patient and gives modifications all the way through. The members tend to be shy to engage but are definitely using the resources.

In addition to the live sessions we also posted:

• Introduction Video

• Beginners Yoga Video,

• Learn to Relax reading,

• Why Yoga (intro)

• Introduction to Pranayama, Meditation/Relaxation

• Square Breathing

• Daily challenges (Self-Esteem)

• Bonus Video: Crow Pose

• Guided Meditation (Chakra Balancing)

• Vinyasa with a Twist

• Full Body relaxation

• Stand Tall Mini Yoga Flows

• Monthly Affirmation

I have sought feedback from the members and received the below comment, notably from parents:

"My daughters & wife have done the sessions together each week - lots of giggles & creaking joints, but they have enjoyed working together! Thank you for this opportunity."

"Hi, my daughter completed the box breathing yoga class to help with anxiety. She has used the method that this class taught several times to help control her worries and to help her stay calm when she has started to panic. It has been super useful and is something I know she will continue to use throughout her life. Thank you x”

We intend keeping this Facebook during COVID-19, so into our next financial year, as we have limited means in which we can actively support young people with face-to-face sessions.

Future Steps Awards are made to individual young people. These awards are made upon recommendation for young people who have potential shown in relation to a particular skill or life skill, but something within their life presents a barrier to their development or achievement. Generally, these awards are up to £250.

We have made two awards, relevant to this annual report since July 2020. The awards made have allowed one young person to:

• Buy equipment to support enrolment at Birmingham Ormiston Academy for digital, Creative and Performing Arts.

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Trustees’ Annual Report 20 21 The William Mills Foundation

Registered Charity No. 1179790

• Provided PPE and food for a Food Bank in Wyre Forest to support families with COVID.

Each young person awarded has some barrier or difficulty. Some of these are physical, some emotional and some practical. They may be caused by illness, disability, family breakdown or bereavement, for example. We use the knowledge and expertise of school staff to nominate young people for our awards.

We evaluate the effectiveness of our awards by asking the young people what they think they will achieve and why this will help them in their future life. We then set timelines for this feedback. The young people are then also seen and spoken to at some point during their award pathway by trustees from The WMF to assess progress towards these goals.

The Future Steps Programme did not operate in FY2020-2021.

The Will Mills Centre:

We have worked with Bewdley School throughout 2020 and 2021 to finally manage to agree a 25-year lease with Worcestershire County Council for the youth centre attached to Bewdley Leisure Centre, Stourport Road, Bewdley.

Whilst we had hoped to complete refurbishment and have this open by the end of this FY, the legal aspects of this process meant this could not occur. Bewdley School have partly refurbished the centre. We have submitted a joint bid for lottery funding and are awaiting a decision on this for further development of the centre.

In relation to the youth work within the centre, the WMF is now represented at the Wyre Forest District Schools and Police Panel and the Wyre Forest Suicide Prevention Schools Panel.

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Trustees’ Annual Report 20 21 The William Mills Foundation

Registered Charity No. 1179790

Appendix B: Application for Future Steps Award

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Trustees’ Annual Report 20 21 The William Mills Foundation

Registered Charity No. 1179790

Appendix C: Application for Future Steps Programme

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Trustees’ Annual Report 20 21 The William Mills Foundation

Registered Charity No. 1179790

Appendix D: Trustees’ Financial Report 2020/2021

Quarterly Summary Income and Expenditure

2019/2020 summary included for comparison purposes only.

Period from 1[st] July 2020 to 30[th] June 2021

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Trustees’ Annual Report 20 21 The William Mills Foundation

Registered Charity No. 1179790

William Mills Foundation Summary 2020/21

	Q1	Q2	Q3	Q4	Total
Opening Cash Balance	44,142	44,407	44,873	44,895
Income
Amazon Smile	-	12	10	7	29
Ball 18	-	-	-	-	-
Ball 19	800	-	-	-	800
DD Donations	336	341	341	341	1,359
Donations	25	70	-	-	95
Footy 19	-	-	-	-	-
Grants	400	-	-	-	400
Prog 19	-	-	-	-	-
Prog 20	-	504	-	-	504
Poker 21	-	-	225	-	225
	1,561	927	576	348	3,412
Expenditure
Awards	436	-	-	-	436
Ball 19	460	-	40	-	500
Footy 19	-	-	-	-	-
Insurance	32	32	32	21	118
Mind Balance	320	400	453	490	1,663
Misc	-	-	-	-	-
Prog 19	-	-	-	-	-
Prog 20	-	-	-	-	-
Website	48	29	29	259	365
	1,297	461	554	771	3,082
Closing Cash Balance	44,407	44,873	44,895	44,473
Closing Balance per STM	44,407	44,873	44,895	44,473
Difference	-	-	-	-

AJT 30/07/2021

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Trustees, Annual Report 2021 The William Mills Foundation The William Mil Foundatyon Registered Charity No. 1179790 William Mills Foundatlon Summa 2019 20 Total Openin8 Cash Balance 24.148 27.726 33.135 34310 Income B31118 B31119 DD Donations Donations Footy 19 Grant5 Pro8 19 Pro8 20 550 71X) 1,750 13.705 645 13,592 375 750 71 102 2.522 65 1.962 30 10.783 195 342 30 750 195 9.918 255 1.370 71 102 5.251 12.954 2A17 IQJfj8 30.989 Expendfture Awards 8all 19 Footy 19 Insurance Mind Balance Misc 320 199 1.023 39 iio 7.357 249 679 7,556 1,023 118 29 29 20 23 19 42 Prog 19 Prog 20 Webslte 22 22 935 29 935 342 48 29 236 1.673 7y4 1242 536 10.994 Closingcash Balan 27.726 33.115 34.310 44.142 Balance per sfm Dlfferen¢e Page 16of17

Trustees’ Annual Report 20 21 The William Mills Foundation

Registered Charity No. 1179790

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	Description of the assets held in this capacity	Nil	Nil
Name and objects of the charity on whose behalf the assets are held and how this fall within the custodian charity’s objects		N/A
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets		N/A
Statement	SORP Reference
Review of the charity’s financial position at the end of the period.	Para 1.21		See separate Financial Report issued by charity treasurer
Amount of reserves held	Para 1.22		Nil

Declarations

The Treasurer declares that this is an accurate statement of the charity’s financial position, as at bank 30/06/21

Signed by the charity’s treasurer:

Signature: A. Thom

Full name: Alex Thom

Position: The William Mills Foundation Treasurer

Date: 20/08/21

The Trustees declare that they have approved the treasurers’ report above

Signed on behalf of the charity’s trustees:

Signature:

Full name: Victoria Willis

Position: Chair to the Trustees

Date: 09.08.2021

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