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2020-12-31-accounts

.

1179723

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF SANDERSTEAD ST MARYS

Financial Statements

Year Ended 31 December 2020

ST. MARY’S SANDERSTEAD

Contents
Page
Legal and Administrative Information 1
Trustees’ Report 3
Independent Examiner’s Report 6
Statement of Financial Activities 7
Balance Sheet 8
Notes to the Financial Statements 9

ST. MARY’S SANDERSTEAD

Reference and administrative details

For the year ended 31 December 2020

Charity Registration no: 1179723 Registration Date : 29 August 2018 Governing Document: Parochial Church Council Powers (1956) as amended and Church Representation Rules that came into force on 2 January 1957.

PCC members who have served from 1[st] January 2020 until the date this report was approved are:

Clergy: Fr. Grant Cohen Laity: Church Wardens Mr. Richard Broadberry (from 18 October 2020) Mr. Colin Burtwell Mrs. Deborah Rastall and Vice Chair (resigned 18 October 2020) Reader Mr. Robert Radley Deanery Synod Mr. Ian Anderson (resigned 18 October 2020) Mr. Colin Burwell Ms. Kim Brown (resigned 18 October Mrs Debra Elsdon (from 18 October 2020) Mrs. Julia Storey Elected members Ms. Alison Brewster Mrs. Daniella Broadberry (from 18 October 2020) Mrs. Dawn Brown (from 18 October 2020) Mr. Clive Christensen (Treasurer) Mrs. Caroline Hankinson Mr. Nevile Henderson Mrs. Pooky Knightsmith (from 18 October 2020) Mrs. Nora Lee (resigned 18 October 2020) Mrs. Ann Rowland (from 18 October 2020) Ms. Aileen Solly Mrs. Julia Storey Mrs. Rachael Woods (Secretary)

1

ST. MARY’S SANDERSTEAD

Reference and administrative details

For the year ended 31 December 2020 (cont’d)

Bankers: HSBC 139a North End Croydon Surrey CR0 1TN The CBF Church of England Funds Senator House 85 Queen Victoria Street London EC4V 4ET Independent Examiner: Peter Saltiel Church and Charity Accounts Service Planchadeau 23460 Saint-Pierre-Bellevue France All Correspondence to: St . Mary’s Church Purley Oaks Road South Croydon Surrey CR2 0NR

Telephone: 020 8657 9232

2

ST. MARY’S SANDERSTEAD

TRUSTEES’ REPORT

Structure, governance and management.

Constitution

The Parochial Church Council (PCC) is a body established under the Church Representation Rules of the Church of England and under the Parochial Church Council (Powers) Measure 1956.

Appointment of Trustees

The method of appointment of PCC members is set out in the Church Representation Rules. All church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC.

Organisational Structure and Decision Making

The rules for the proceedings of the PCC are set out in the Church Representation Rules.

Because its role is essentially strategic and co-ordinating, rather than day-to-day management, the only permanently constituted committee of the PCC is the Standing Committee, which meets as necessary to conduct urgent business between full meetings. Temporary groups are appointed from time to time to carry out specific pieces of work.

Risk management

The PCC categorises risk as follows:

Financial risk is the most common category of risk and it is possible to measure many nonfinancial risks in terms of financial impact. Financial risks can be managed through budgets and internal financial procedures as well as through strategic, business and development plans and management accounts.

Reputational risk can have an impact on parishes if, for example, unwelcome publicity hinders the mission of the Church.

Statutory and legal requirements such as health and safety, employment law, Charities Act, child protection and associated difficulties, which could lead to high compensation payments arising from equal opportunities or health and safety claims, also pose a risk.

Operational risk relates to threats to the Church’s ability to deliver its objectives owing, for example, to damage to a church building.

Management of risk is the responsibility of the PCC which undertakes risk assessment on a low, medium or high likelihood of an event occurring and the high, medium or low impact. Contingency plans, controls or preventative measures are put in place by the PCC.

Objectives and activities

The PCC has the responsibility of co-operating with the incumbent in promoting the whole mission of the Church, pastoral, evangelistic, social and ecumenical. It also has maintenance responsibilities for St. Mary’s Church and Hall.

The PCC has responsibility for a wide range of matters affecting St. Mary’s, including such matters as compliance with health and safety, disability discrimination legislation and child protection. Appropriate training procedures have been adopted, including training courses arranged by the diocese or deanery and the dissemination of reading matter.

3

ST. MARY’S SANDERSTEAD

Bribery Act 2010

This Act came into effect 1[st] July 2011.

The Ministry of Justice “Quick Start Guide” is clear that because St. Mary’s affairs are entirely UK based with very little risk of bribery being committed on behalf of St. Mary’s, then we may feel no need for any procedures to prevent bribery.

We believe that our present procedures of requiring three quotes for major works, with the decision on which quote to accept taken by the Standing Committee and/or the PCC, and of using Southwark recommended firms for major projects, mean that we have sufficient procedures in place.

Trustees’ Report

The full PCC met 6 times in 2020 for formal business, with an average attendance level of 75%.

The Standing Committee met once in 2020.

COMMUNITY, OUTREACH & FACILIITIES

During the first 3 months of the year The Family Room is was used by the Junior Church and as a crèche for babies and toddlers during services, for post service refreshments, and as a meeting room for various church committees. Sadly, following the closure of the church due to the Covind-19 virus, and when it was re-opened, keeping our distance whilst wearing face masks meant that The Family Room was closed, as was the church hall.

We continued our support of the Cold Weather Floating Shelter, providing dinner, bed, and breakfast to those who arrive seeking shelter in 2019 but, again this was cancelled in 2020.

Additionally, the Christmas Tree exhibition, to which hundreds of local people attend, was also cancelled for 2020.

Additionally, the construction of the new church hall will now be commenced later in 2021. The Lemon Tree Montessori School will stay in church for this period.

Financial Review

Income for the financial year was £137,858 (2019 £136,425) and expenditure £119,944 (2019 £135,185) with a net income of £17,914 compared with 2019 net income of £1,240.

Total receipts on ordinary unrestricted/designated funds of the church were £132,854 (2019 £125,534) and are detailed in the financial statements. Expenditure of £113,251 (2019 £130,369) was spent to provide the Christian ministry in the parish, including the Parish Support Fund giving of which largely provides the stipends and housing for the clergy.

The unrestricted fund net result was a positive of £19,603 (2019 a negative £4,835). After an internal transfer of £426 from the restricted funds an overall surplus of £20,029 was recorded.

It is worth recording, and thanking everyone, that the congregational giving did not decrease during this period, and donations of £20,000 were also received to assist the church during this time.

4

Reserves Policy

It is the PCC policy to maintain a balance on general/designated unrestricted funds which equates to approximately six months unrestricted payments, to cover emergency situations that may arise from time to time. The balance of £28,335 at the year-end did not reach this level.

The balance of £22,927 of restricted funds is available for expenditure only for the purposes shown in note 9 of the notes to the financial statements.

Statement of Trustees’ Responsibilities

Charity law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the church at the year end and its incoming resources and resources expended during the year. In preparing those financial statements, the trustees are required to: -

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the church and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the church and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Financial Statements

The financial statements prepared for filing purposes have been reconciled with the memorandum accounts prepared separately by the treasurer for the PCC. The memorandum accounts are used by the PCC for internal management information only.

Approved by the PCC on the 9[th] March 2021 and signed on their behalf by:

Fr. Grant Cohen, Priest-in charge St. Mary’s Sanderstead and St. James’ Riddlesdown.

Clive Christensen, Honorary Treasurer

5

Independent Examiner’s Report to the Trustees / Members of St. Mary’s Church Sanderstead Registered Charity No. 1179723 for the year ended 31[st] December 2020

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31[st] December 2020 set out on pages 7 to 17.

Responsibilities and basis of report

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Peter Saltiel Church & Charity Accounts Service Planchadeau 23460 Saint-Pierre-Bellevue France Dated 20[th] April 2021

6

ST. MARY’S SANDERSTEAD

Statement of financial activities for the year ended 31[st] December 2020

Income & endowments
Donations & legacies
Charitable activities
Other trading activities
Investments
Total income & endowments
Expenditure
Raising funds
Charitable activities
Total expenditure
Net income/(expenditure) for the
Fund transfers
Net income/(expenditure) for the
Total funds brought forward
Total funds carried forward
Unrestricted
Restricted
Total
Total
Notes
Fund
Fund
2020
2019
£
£
£
£
3.1
84,596
5,004
89,600
80,686
3.2
48,077
-
48,077
51,743
3.3
115
-
115
3,878
3.4
66
-
66
118
132,854
5,004
137,858
136,425
4.1
-
-
-
2,700
4.2
113,251
6,693
119,944
132,485
113,251
6,693
119,944
135,185
year
19,603
(1,689)
17,914
1,240
426
(426)
-
-
year
20,029
(2,115)
17,914
1,240
9
8,306
25,042
33,348
32,108
9
28,335
22,927
51,262
33,348
3.1
3.2
3.3
3.4
4.1
4.2
year
year
9
9

All activities are regarded as continuing.

The above statement includes all recognised gains and losses during the year.

The Notes to the Accounts from part of these Financial Statements

7

ST. MARY’S SANDERSTEAD

Balance Sheet as at 31[st] December 2020

2020
Notes
£
£
ASSETS
Fixed Assets
5
1
Current Assets
Cash at Bank
63,439
Debtors
6
2,407
65,846
LIABILITIES
Current Liabilities
Creditors
7
13,085
NET CURRENT ASSETS
52,761
Non-Current Liabilities
Creditors
1,500
NET ASSETS
51,262
REPRESENTED BY:
9
Restricted Fund:
Chalice
200
Hall Refurbishment
(25)
Youth Work
2,170
Agency collection
(95)
Mission
2,699
Nave Altar Fund
665
Altar Curtains
200
Oclee bequest
827
Organ
652
Rewiring
1,521
Heating
3,378
Seven Whole days
3,356
Stupples bequest -vicar's discretionary
7,379
22,927
Designated Fund:
Charity Payments
850
Christmas Tree
2,226
Youth
494
3,570
Unrestricted Fund:
General
24,765
51,262
2020
Notes
£
£
ASSETS
Fixed Assets
5
1
Current Assets
Cash at Bank
63,439
Debtors
6
2,407
65,846
LIABILITIES
Current Liabilities
Creditors
7
13,085
NET CURRENT ASSETS
52,761
Non-Current Liabilities
Creditors
1,500
NET ASSETS
51,262
REPRESENTED BY:
9
Restricted Fund:
Chalice
200
Hall Refurbishment
(25)
Youth Work
2,170
Agency collection
(95)
Mission
2,699
Nave Altar Fund
665
Altar Curtains
200
Oclee bequest
827
Organ
652
Rewiring
1,521
Heating
3,378
Seven Whole days
3,356
Stupples bequest -vicar's discretionary
7,379
22,927
Designated Fund:
Charity Payments
850
Christmas Tree
2,226
Youth
494
3,570
Unrestricted Fund:
General
24,765
51,262
2020
Notes
£
£
ASSETS
Fixed Assets
5
1
Current Assets
Cash at Bank
63,439
Debtors
6
2,407
65,846
LIABILITIES
Current Liabilities
Creditors
7
13,085
NET CURRENT ASSETS
52,761
Non-Current Liabilities
Creditors
1,500
NET ASSETS
51,262
REPRESENTED BY:
9
Restricted Fund:
Chalice
200
Hall Refurbishment
(25)
Youth Work
2,170
Agency collection
(95)
Mission
2,699
Nave Altar Fund
665
Altar Curtains
200
Oclee bequest
827
Organ
652
Rewiring
1,521
Heating
3,378
Seven Whole days
3,356
Stupples bequest -vicar's discretionary
7,379
22,927
Designated Fund:
Charity Payments
850
Christmas Tree
2,226
Youth
494
3,570
Unrestricted Fund:
General
24,765
51,262
2019
£
£
1
38,717

2,414

41,131
6,284
34,847
1,500
33,348
200

25

2,706

(95)

2,699
740
200
823
652
1,521
3,378
3,485
8,708
25,042
850
2,241
-
3,091
5,215
33,348
2019
£
£
1
38,717

2,414

41,131
6,284
34,847
1,500
33,348
200

25

2,706

(95)

2,699
740
200
823
652
1,521
3,378
3,485
8,708
25,042
850
2,241
-
3,091
5,215
33,348
850
2,226
494
850
2,241
-
51,262 33,348

Signed on behalf of all the trustees

on the 9[th] March 2021

8

ST. MARY’S SANDERSTEAD

Notes to the Accounts For the Year Ended 31st December 2020

1 Basis of preparation

These accounts (financial statements) have been prepared under the historic cost convention, with items recognised at cost or transaction, unless otherwise stated in the relevant notes(s), value in accordance with:

The Trustees have not made any significant judgements in the process of applying accounting policies and there are no areas of estimation uncertainty that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities.

a) There have been no changes to the previous accounts during the financial year.

9

ST. MARY’S SANDERSTEAD

Notes to the Accounts For the Year Ended 31st December 2020 (cont’d)

2 Accounting policies

10

ST. MARY’S SANDERSTEAD

Notes to the Accounts

For the Year Ended 31st December 2020 (cont’d)

3 Analysis of income

3.1 Donations & legacies
Gift Aid giving
Plate collections
Donations
Flowers
Gift Aid tax reclaim
Grants
3.2 Charitable activities
Wedding & funeral fees
Church hall letting
Montessori School
Cavat Theatre Arts
Sundries
3.3 Other trading activities
Fairs & events
3.4 Investments
Interest
Total Income
Unrestricted
Restricted
Total
Total
Fund
Fund
2020
2019
£
£
£
£
64,797
-
64,797
50,861
441
-
441
936
490
5,004
5,494
14,636
170
-
170
551
16,628
-
16,628
13,702
2,070
-
2,070
84,596
5,004
89,600
80,686
642
-
642
1,140
570
-
570
588
43,333
-
43,333
50,000
3,468
-
3,468
-
64
-
64
15
48,077
-
48,077
51,743
115
-
115
3,878
115
-
115
3,878
66
-
66
118
66
-
66
118
132,854
5,004
137,858
136,425

11

ST. MARY’S SANDERSTEAD

Notes to the Accounts

For the Year Ended 31st December 2020 (cont’d)

4 Analysis of expenditure

4.1 Raising funds
Cost of fetes & other events
4.2 Charitable objectives
Donations
Missionary Societies
Home mission
Total donations
Stipend quota
St Mary's office administrator
Photocopier finance
Clergy expenses
Foods purchased
Postage & stationery
Vicar's telephone
Church insurance
Church office telephone
Church photocopier costs
Organ & piano tuning
Church maintenance
Organist & choir expenses
Altar requisites
Flowers
Junior church
Church running - electric
Church running - gas
Church running - other
Subscriptions & annual fees
Sundry
Jubilee Room running costs
Total c'fwd
Unrestricted
Restricted
Total
Total
Fund
Fund
2020
2019
£
£
£
£
-
-
-
2,700
-
-
-
2,700
5,000
-
5,000
5,500
-
1,500
1,500
-
5,000
1,500
6,500
5,500
64,606
-
64,606
63,340
773
-
773
50
1,701
-
1,701
1,219
1,098
2,592
3,690
1,796
788
1,027
1,815
2,864
641
-
641
1,117
424
-
424
513
3,693
-
3,693
3,260
388
-
388
384
997
-
997
1,428
547
-
547
3,339
2,388
75
2,463
5,706
4,720
-
4,720
5,529
231
-
231
1,958
99
-
99
700
-
-
-
118
3,119
-
3,119
2,695
2,981
-
2,981
987
470
-
470
4,080
1,245
-
1,245
1,105
1,041
1,320
2,361
4,887
-
129
129
-
96,950
6,643
103,593
112,575

12

ST. MARY’S SANDERSTEAD

Notes to the Accounts

For the Year Ended 31st December 2020 (cont’d)

4 Analysis of expenditure (cont’d)

Total b'fwd
Hall running - general
Hall running - electricity
Hall running - gas
Hall running - insurance
Hall running - maintenance
Hall running - water
Hall running - cleaning
Hall running - wages
Church major repairs - structure
Independent examination
Total Expenditure
Unrestricted
Restricted
Total
Total
Fund
Fund
2020
2019
£
£
£
£
96,950
6,643
103,593
112,575
4,681
-
4,681
3,037
1,222
-
1,222
1,467
3,125
-
3,125
3,746
3,319
-
3,319
3,785
225
-
225
-
283
-
283
262
939
-
939
6,012
1,812
-
1,812
906
-
50
50
-
695
-
695
695
113,251
6,693
119,944
132,485
113,251
6,693
119,944
135,185

5 Fixed Assets

Tangible Assets

The area of land making up the hall and surrounding land around it has been found to be the PCC’s rather than Southwark. Accordingly, we have explored the possibility of having a new hall constructed, with the elimination of the scouts hut and existing hall.

The price is to be £542,000 which is the same as the land we intend to sell to the property directors to build 3 houses on the portion we sell them close to the Wetton Tree Gardens and the Oclee Room.

Currently we are awaiting legal advice from our solicitors, which means that until we get it we are unable to apply to Croydon Council for planning permission. During the financial year the charity has been considering and reviewing options to ensure that the maximum public benefit is achieved in due course.

In the meantime, the land continues to be listed as having a value of £1.

6 Debtors

Tax recoverable
Areas of rent and utilities
2020
2019
£
£
1,048
1,723
1,359
691
2,407
2,414

13

ST. MARY’S SANDERSTEAD

Notes to the Accounts

For the Year Ended 31st December 2020 (cont’d)

7 Creditors

Charitable giving agreed but not paid
Agency collections
Creditors for goods and services
2020
2019
£
£
11,202
5,500
25
25
1,858
759
13,085
6,284

8 Staff costs

2020 2019
£ £
Wages and salaries 4,706 7,531
NIC Contributions - -
4,706 7,531
The average monthly number of employees during the year was as follows:
2020 2019
PCC managed employees 1 1
DCC managed employees - -
1 1

No employee received a remuneration of over £60,000 in either year.

14

ST. MARY’S SANDERSTEAD

Notes to the Accounts

For the Year Ended 31st December 2020 (cont’d)

9 Movement of Funds

1st Jan
Income
Expenditure
£
£
£
Restricted Funds
Chalice
200
-
-
Hall Refurbishment
25
-
(50)
Youth Work
2,706
-
(36)
Agency collection
(95)
-
-
Mission
2,699
-
-
Nave Altar Fund
740
-
(75)
Altar Curtains
200
-
-
Oclee bequest
823
4
-
Organ
652
-
-
Rewiring
1,521
-
-
Heating
3,378
-
-
Seven Whole days
3,485
-
(129)
Stupples bequest -vicar's di
8,708
5,000
(6,403)
Designated Funds
Charity Payments
850
-
-
Christmas Tree
2,241
-
(15)
Youth
-
-
(206)
Unrestricted Fund
General
5,215
132,854
(113,030)
Total Funds
33,348
137,858
(119,944)
1st Jan
Income
Expenditure
£
£
£
Restricted Funds
25,042
5,004
(6,693)
Designated Funds
3,091
-
(221)
Unrestricted Fund
5,215
132,854
(113,030)
Total Funds
33,348
137,858
(119,944)
1st Jan
Income
Expenditure
£
£
£
Restricted Funds
Chalice
200
-
-
Hall Refurbishment
25
-
(50)
Youth Work
2,706
-
(36)
Agency collection
(95)
-
-
Mission
2,699
-
-
Nave Altar Fund
740
-
(75)
Altar Curtains
200
-
-
Oclee bequest
823
4
-
Organ
652
-
-
Rewiring
1,521
-
-
Heating
3,378
-
-
Seven Whole days
3,485
-
(129)
Stupples bequest -vicar's di
8,708
5,000
(6,403)
Designated Funds
Charity Payments
850
-
-
Christmas Tree
2,241
-
(15)
Youth
-
-
(206)
Unrestricted Fund
General
5,215
132,854
(113,030)
Total Funds
33,348
137,858
(119,944)
1st Jan
Income
Expenditure
£
£
£
Restricted Funds
25,042
5,004
(6,693)
Designated Funds
3,091
-
(221)
Unrestricted Fund
5,215
132,854
(113,030)
Total Funds
33,348
137,858
(119,944)
Transfers
31st Dec
£
£
-
200
-
(25)
(500)
2,170
-
(95)
-
2,699
-
665
-
200
-
827
-
652
-
1,521
-
3,378
-
3,356
74
7,379
-
850
-
2,226
700
494
(274)
24,765
-
51,262
Transfers
31st Dec
£
£
(426)
22,927
700
3,570
(274)
24,765
-
51,262
33,348
137,858
(119,944)
1st Jan
Income
Expenditure
£
£
£
25,042
5,004
(6,693)
3,091
-
(221)
5,215
132,854
(113,030)
33,348
137,858
(119,944)

15

ST. MARY’S SANDERSTEAD

Notes to the Accounts

For the Year Ended 31st December 2020 (cont’d)

10 Analysis of net assets between funds

Total funds brought forward
Net movement in resources
Total funds carried forward
Tangible fixed assets
Current assets
Current liabilities
Non-current liabilities
Total Funds
Unrestricted
Restricted
Fund
Fund
£
£
8,306
25,042
20,029
(2,115)
Total
Total
2020
2019
£
£
33,348
32,108
17,914
1,240
51,262
33,348
Total
Total
Funds
Funds
2020
2019
£
£
1
1
53,456
41,131
(695)
(6,284)
(1,500)
(1,500)
51,262
33,348
28,335
22,927
Unrestricted
Restricted
Funds
Funds
2020
2020
£
£
1
30,529
22,927
(695)
-
(1,500)
-
28,335
22,927

11 Trustee remuneration

No trustee has been paid any remuneration or received any other benefits from an employment with their charity or a related entity during the year.

16