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2021-06-30-accounts

Names ofthe charity t rustees who mana ge the charity
Trustee name Office (ifany) Dates acted ifnot for whole
ear		 Name
to a		 ofperson (or body) entitled
oint trustee
ifan
1 BRIAN RICHENS PRESIDENT
2 MICHAEL BARTY TREASURER
3 RICHARD MAYNARD SECRETARY
4 DAVID WADSWORTH
5 SHARAN BILLINGS
6 RON MILLEN
7 IAN FORBES
8
9
10
11
12
13
14
15
16
17
18
19
Names and addresses ofadvisers
(Optional
information)		 Names and addresses ofadvisers
(Optional
information)		 Names and addresses ofadvisers
(Optional
information)
T e ofadviser
Name		 Address
Name ofchief executive or names ofsenior staff members
(Optional information)
~
a		 ~ ~
Description ofthe charity's trusts
Type of governing
document		 ASSOCIATION
CONSTITUTION
DATED28™
SEPTEMBER2018
How the charity is constituted CHARITABLE INCORPORATED
ORGANISATION
Trustee selection methods CONSTITUTION
REQUIRES PRESIDENT, SECRETARY AND
TREASURER (AS ELECTED BYCLUB MEMBERSHIP) TO BE
TRUSTEES. UP TO A FURTHER 6VOLUNTEER TRUSTEES CAN BE
ELECTED BYCLUB MEMBERSHIP.
Additional
governance
issues (Optional
information)
You may choose to include
additional
information,
where
relevant,
about:		 The East Grinstead
and District Lions Club CIO isa member ofthe
International
Association of Lions Clubs and operates
within
Lions Multiple
District 105SEin accordance
with the standard
District 105SELions Club
Association
Constitutions
and Bye Laws.
~ policies and procedures
adopted for the induction
and
training
oftrustees;		 Includes the East Grinstead
Lions Club 200 Club which raises funds
through a lottery with a maximum
of200 members.
~ the chadty*s organisational
structure
and any wider
network
with which the charity
works;
~ relationship
with any related
parties;
~ trustees* consideration
of
major risks and the system
and procedures
to manage
them.
The Objects ofthe Club are such purposes as are exclusively
charitable
in England 8 Wales, including
in particular:
The advancement
ofcitizenship
by:
1.Promoting
the principles
ofgood citizenship.
2 Encouraging
members
to take an active interest
in the civic, cultural,
social and moral welfare ofthe community.
3.Providing a forum for the open discussion
of all matters of public
interest,
provided
that partisan
politics and sectarian
religion shall not be
debated
by members.
Summary
ofthe objects ofthe
charity set out in its
governing
document		 4. Encouraging
service-minded
people to serve their community
without
personal
reward
and encouraging
the promotion
of high ethical standards
in commerce,
industry,
professions,
public works and private endeavours.
5.Supporting
youth to develop their skills, capacities and capabilities
to
enable them to participate
in society as mature
and responsible
individuals.
6.Promoting
the Voluntary
Sector for the public benefit by associating
with local authorities
in a common
effort to advance education
and
provide facilities
in the interests ofsocial welfare for recreation or other
leisure time occupation to improve the conditions of life of people
in local,
national
and international
communities.
7. Promoting
volunteering.
8.The relief ofpoverty and the relief ofthose in need
in particular
by
providing
humanitarian
aid and disaster relief.
To raise funds either through
donations,
or by arranging
fund raising
events such as the East Grinstead
May fair or the Donkey Derby as well
as the sale ofsecond hand books in the local train stations
and pop up
book shop. It also assists
in various events around the town supplying
refreshments
and does attend other Lions Club events.
Summary ofthe main
activities undertaken
for the
public benefit in relation to
these objects (include within
this section the statutory
declaration
that trustees have
had regard tothe guidance		 These funds are used to provide grants to aid mainly
local charities,
organisations,
and persons or families
in need to help them
fulfil their
potential.
A smail proportion
offunds may be used to fund Lions district,
national
and international
charities which covers disaster relief, blood
disorders, cancer research and blindness
and sight disorders
throughout
the world
issued by the Charity
Commission
on public
benefit)		 Statutory
Declaration
The trustees ofEast Grinstead
and District Lion Club CIO are fully aware
when considering
recommendations
for charitable
grants
by the
community
services committee
and agreed by the members ofthe club at
monthly
meetings,
that such grants must always satisfy the "Public
Benefit" test and that decision making
must be in accordance
with the
guidance
issued by the Charity Commission.

~ ~
~
~
~
Summary ofthe main
achievements
ofthe charity
during the year		 This year the operations
ofthe club have been restricted
by the Covid19
pandemic,
with most fundraising
events unable to go ahead. An attempt
to conduct an online raffle instead of mayfair was only moderately
successful,
but the Christmas
raffle continued
to perform
well. The Senior
citizens party and the Swim Night along with Mayfair and Donkey Derby,
were cancelled
due to Covid 19.The book sales at the local stations
continued
but amounts
raised have been reduced due to less rail travel,
but we have managed
to open a pop-up book shop
in a local store, which
when
permitted
is doing reasonably
well
The club has sufficient funds to continue
grant making, despite its
reduced
fundraising
capability.
Briefstatement
charity's
policy		 ofthe
on reserves		 The CIO as a grant making
organisation
attempts
to provide as many
grants as possible throughout
the year, with the aim ofkeeping a
minimum
ofreserves. The level ofthese reserves would
normally
be kept
to around f15000 in its charity fund. This takes into account that there is
currently
funds
ring fenced for various activities,
with f6000 reserved for
Health awareness
activities
with further
ring fencing off5000 for
provision
of holidays
for families
in need or with a disability
where a
holiday would not normally
be possible.
The admin account is kept at a value through-out
the year in order that it
may meet its commitments,
where the main commitment
is to pay its
dues to the Lions organisation.
This is ensured
by having
membership
dues set at a level to be able to meet this commitment.
The 200 Club is maintained
at a level to meet its commitments
which is
mainly to provide prizes 4times a year. The level of prizes are
determined
by the number ofmembers
in the 200 club and only surplus
funds are used to make grants.
There is no overdraft
facility in place in any accounts sothere is no
possibility
of being overdrawn.
Details ofany
in deficit		 funds materially N
f
o unds are in deficit
CHARITY COMMISSION CHARITY COMMISSION CHARITY COMMISSION CHARITY COMMISSION CHARITY COMMISSION CHARITY COMMISSION CHARITY COMMISSION CHARITY COMMISSION
FOR ENGLAND AND WALES
Receipts and payments accounts CC16a
Forthe period
from
1stJuly		 2020 To 30th June 2021
~ ~ ~
Unrestricted
funds
200 Club
funds		 Administration
funds		 Total funds Last year
tothe nearest
tothe nearests		 to the nearest f tothe nearestS tothe nearest 5
A1 Receipts
200 Club member payments 2,468 2,468 2,363
Charter
Night		 1,645
social events 700 700 207
Lion/raffle
at meetings		 272
Chnstmas
RaNe		 1,079 1,079 3,039
Chdistmas
Shopping		 Events 317
Donkey Derby Income 1,011 1,011 4,805
Book Income 2,919 2,919 2,416
Mayfair Income 475 475 2,402
Donations
(induding		 members subscriptions) 4,342 1,809 6,151 65,216
General
Fundraising		 2,8?5
Bank Interest
re-credit of unbanked cheques 183 183
Van Donations 15 15
Sub total (Gross income forAR) 'I0,172 2,469 2,5D9 15,150 85,648
A2 Asset and investment sales, (see
table).
Sub total
Total receiPts 10,172 2,469 2,509 15,150 85,648
A3 Payments
20D club winners 1,440 1,440 1,200
Member Subscnptions to Lions 2,059 2,059 1,570
Administration
expenses		 125 529 1,195
Charter 600 600 1,354
Garage Store 218 218 190
Senior Citizens Party 2 232
Donkey Derby costs 100 100 2,419
Mayfair Costs 168 168 2,007
Miscellaneous 1,409 1/nl9 1,863
Christmas
fund raising		 costs 273 sss
Other fund raising event costs 365 365 400
Health Awarness Event cost 3,838
Van 3,452 3/I52 1,745
Bank Charges
Message
in a bottle		 15 15 160
Grants 42,146 42,146 32,115
Sub total 50,316 2,588 52,904 52,858
A4 Asset and investment purchases,
(seetable)
fund raising equipment
Sub total 310
Total payments 50,626 2,58& 53,214 53,127
Net of receiptsf(payments) 40,454 2,469 79 38,064 32,521
A5 Transfers between funds &1,063 1,063
2,740 2,740
AB Cash funds lastyear end 66,825 2,864 911 70,600 38,079
Cash funds this year end 28,048 2,593 1,895 32,536 70,600
~ ~ ~ ~
~		 ~ ~ ~
Unrestricted 200CLUB Administration
Categories Details funds funds funds
to nearest 8 to nearest 6 to nearest 5
Bt Cash funds CASHIN HAND
CASHIN BANK 27,992 2,593 1,783
UNCLEARED ITEMS 393 112
Total cash funds 28,048 2,593 1,895
(agicc balances with receipts aud payments
aumuul(c) )
Unrestricted Restricted Endowment
funds funds funds
Details to nearest F. to nearest F. to nearest 8
B2Other monetary assets
Details Fund towhich
biiloii s		 asset Cost (optionag Current value
o
'anal
B3Investment assets
Details Fund to which
balan
a		 asset Cost (optional) Currant value
o
'anal
B4Assets retained for the charity's Vau chafay 6,000
own use Gazebos charity 1,500
Other lund raising equipment charity 1,000
Freaidends ragailia Administration 2,500
caahlaua card machines charity 310
Fund to which Amount due When due (optional)
Details liabil'
relates		 o
iona)
B5Liabilities
Signed by one or
the trustees		 two trustees on behalf ofag Sign e Print Name Date of approval
WFX(-4 WICP'FL~~
W(r
iY~		 W 0/ )fZL

STEAD &DISTRICT LIONS CLUB CIO
NTS FOR THE YEAR ENDING 30TH JUNE 2021		 STEAD &DISTRICT LIONS CLUB CIO
NTS FOR THE YEAR ENDING 30TH JUNE 2021		 STEAD &DISTRICT LIONS CLUB CIO
NTS FOR THE YEAR ENDING 30TH JUNE 2021
DONATION
TO CREATE SNAIL MAIL ARTTRAIL- COVID 19SCHEME		 672.6
DONATION TO HELP 9FAMILIES —COVID 19DREAM SCHEME 1000
COVID 19ASSISTANCE - COVID 19DREAM SCHEME 2000
DONATION
TOWARDS CAMERA AND BACKDROP -		 COVID 19SCHEME 500
DONATION
TOWARDS SENSORY ROOM - COVID 19DREAM SCHEME		 1663
DONATION
TOWARDS FIRSTAID QUALIFICATIONS		 COVID 19SCHEME 500
DONATION
TOWARDS PURCHASE OF STAR STAGE		 COVID 19SCHEME 795
DONATION
FOR 6 LAPTOPS - COVID 19DREAM SCHEME		 2100
DONATION
TOWARDS COVID SUPPORT- COVID 19DREAM SCHEME		 250
VOUCHERS FOR30 ELDERLY RESIDENTS AT CHRISTMAS 603
CHRISTMAS HAMPER FOR DISADVANTAGED
FAMILY		 98
DONATION
FOR A YURT FOR CHILDREN WITH EPILEPSY		 6000
DONATION
FOR MEALS ON WHEELS KIT		 350
DONATION
COVID 19ASSISTANCE		 200
DONATION
TOWARDS DISABLED BUGGY		 1942.2
DONATION
TOWARDS COMPUTER SERVER COSTS		 400
POPPY APPEAL 500
1YEAR MENTORING
COURSE FOR A STUDENT		 950
EMERGENCY ASSISTANCE FUND 250
DONATION
FOR NEW BY-LAW SIGNS		 800
LCIF DONATION
FOR DISASTER/BRAIN
CANCER/BELARUS		 1200
REMAINDER OF COVID19 DREAM 577.4
EMERGENCY ASSIST FUND 60.25
EMERGENCY ASSISTANCE FUND 300
DONATION
TOWARDS THERAPY COURSE FOR CRAWLEY VETERAN		 300
DONATION
TOWARDS WHEEL CHAIR		 10QO
DONATION
TOWARDS SENSORY ROOM		 250
PANTOMIME
TICKETS FOR DISADVANTAGED
CHILDREN		 2/2
DONATION
FOR LIBRARY SEETING		 401.52
DONATION
FOR COVID 19SUPPORT		 200
DONATION
TOWARDS REPAIR OF PATH		 400
HARDSHIP PAYMENT 600
DONATION
FOR SUSSEXSURRY AND KENT AIR AMBULANCE		 1000
DONATION
FOR KORIE SIGHT CENTRE		 100
DONATION
FOR LIBRA		 500
HARDSHIP
PAYMENT		 600
30OFF SPECIAL BOOKS 435
DONATION
TOWARDS LAPTO PS		 1077
DONATION
FOR 3 OFF CHROMEBOOK LAPTOPS		 1000
EMERGENCY PAYMENT 250
GENERAL DONATION 500
DONATION
IN MEMORY OF DON JAMES		 15QO
GENERAL DONATION 100
PAYMENT FOR REPLACEMENT DEFIBRILATOR BATTERY AND PADS 313.2
EMERGENCY PAYMENT 500
DONATION
TOWARDS ARMED FORCES DAY CELEBRATIONS		 500
DONATION
FOR NEW FOOT STOOIS		 308.85
INDIA COVID APPEAL 1000
SUMMER DISSABILITYSUPPORT SESSIONS 1830
TREATS/HAMPERS
FOR FAMILIES WITH DIASSABILIIY/SUPPORT		 NEEDS 500
HARDSHIP
DONATION
TOWARDS ESSENTIAL FURNITURE		 266.95
EMERGENCY PAYMENT VOUCHERS 250
GENERAL DONATION 500
FOR HARDSHIP AND FUEL PAYMENTS THROUGHT THE YAER 2000
42145.97