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2024-04-30-accounts

Trustees’ Annual Report for the period

From 01/05/2023 Period start date To 30/04/2024 Period end date

Charity name: The Old Chapel Community Project

Charity registration number: 1179607 Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To provide a community building for the
local population and when possible make
grants to local charities and voluntary
organisations.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 1. Delivery of events, classes, talks.
2. Open walk–in chat session one
morning a week
3. Establishment of regular clubs-
film, book, games afternoon. Art
classes for children
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees have regularly consulted
the guidance issued by the CC

Additional information (optional) You may choose to include further statements where relevant about:


SORP reference
Policy on grant making Para 1.38 During the period in which funds are
being secured following the recent
refurbishment of the building no grants
have been made
Policy on social investment
including program related
investment		 Para 1.38
Contribution made by Para 1.38 All manpower input is made on a
voluntary basis by the trustees and a

volunteers wider group of “friends” of the Old Chapel. Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 1. The Old Chapel was reopened as a
community hall available to all in October
2021 and since then there have been a
growing number of activities taking
place. it is now established as a thriving
village centre providing benefit to a wide
range of residents.
2.The installation of Wifi and an up-grade
of our website have increased the appeal
of the building
3. Feedback via open days and
questionnaires show that it has become
a highly-valued facility for all age-groups
within the community. A Chess club and
electronic Gaming club have benefitted
young teenagers.
4. our charity supported an event to raise
funds for the Friends of Gotherington
school and the Vale Wildlife Hospital.
5. Our charity gave support together with
other organisations for a community
defibrillator in the old phone box outside
of our building

Additional information (optional) You may choose to include further statements where relevant about:


Achievements against
objectives set
Para 1.41
Following a period of inactivity during the
Covid pandemic of 2020-2021 we have
re-established ourselves as a much-
used community facility increasing our
range of events to include a wider age-
range of people – art classes for children
and post-natal support group.
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 Liquid funds £21,307
NetAssets£196434
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 infrastructure reserve £5K to cover any
unforeseen infrastructure problems
Amount of reserves held Para 1.22 £5K
Reasons for holding zero
reserves		 Para 1.22
Details of fund materially in
deficit		 Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 There are no uncertainties about the charity
continuing as a going concern.

Additional information (optional)

You may choose to include further statements where relevant about:


The charity’s principal
sources of funds (including
any fundraising)
Para 1.47
Income from hiring out the building on a
commercial basis for a range of fitness and
well-being activities.
2. Fundraising events for residents such as
Open Days, monthly film club, monthly book
club, chess club, gaming club, musical
evenings and talks
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 The Charity maintains approximately £5k in
its current account. All remaining funds are
placed in a 90 day notice account with an
organisation which is governed by FSCS
regulations. The amount invested is
reviewed annually.
A description of the principal
risks facing the charity		 Para 1.46 The principle low level risk facing the charity
is the inability to encourage new trustees
with the required skills to join the board.
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Volunteers approved by the existing
trustees are appointed in accordance
with the constitution.

Additional information (optional)

You may choose to include further statements where relevant about:


Policies and procedures
adopted for the induction and
training of trustees
Para 1.51
Constitution
Safeguarding policy
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 Board of Trustees.Reporting to the Board
are the following groups;Finance,Operations
and Bookings,Events,Community
Engagement, Building maintenance, Film
Club.
Relationship with any related
parties		 Para 1.51 N/A
Other

Reference and Administrative details

Charity name The Old Chapel Community Project
Other name the charity uses
Registered charity number 1179607
Charity’s principal address 10, Malleson Road Gotherington GL52 9ER

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (ifany)
Phil Aplin Treasurer Resigned 01.2024
EmilyCharnock Bookings secretary
Rod Churchill
GaryThompson
Brian Davies
Bev Osborne
JennyRoss
Sylvia Stokes Chairman
John Whitehead Finance officer Appointed 06.2023
Robert Cronin Appointed 06.2023
HollyCronin Appointed 06.2023

– Corporate trustees names of the directors at the date the report was approved

----- Start of picture text -----
Director name N/A
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Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s)

Position (eg Secretary, Chair, etc)

Date

Certificate of signing

Original document

Name: "The_Old_Chapel_Community_Project Unaudited_Financial_Statements at 30th April 2024. pdf"

Number of pages: 13 Document size (bytes): 64890 Document seal: cae191ba5c34cf6c33500d9da52797a1

Issuer

ADM Accountancy Services Ltd Andrew Moss (andrew@admaccountancy.co.uk)

Electronic signature

Signer: John Whitehead (j_whitehead46@btinternet.com) Signature: "john whitehead"

Browser: Mozilla/5.0 (Windows NT 10.0; Win64; x64) AppleWebKit/537.36 (KHTML, like Gecko) Chrome/130.0.0.0 Safari/537.36

IP address: 2.223.229.109, 172.31.42.24

Timestamp: Fri Nov 01 2024 09:30:51 GMT+0000 (Coordinated Universal Time) Receipt seal: 2a8ff8e0b85a26927e47226e6bcbef7f

e. support@senta.co w. www.senta.co Senta SaaS Limited, Engine Shed, Station Approach, Temple Meads, Bristol BS1 6QH, United Kingdom. Registered in England & Wales no. 8964408. Registered office as above.

Unaudited Financial Statements

The Old Chapel Community Project For the year ended 30 April 2024

Prepared by ADM Accountancy Services Limited

Contents

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Unaudited Financial Statements The Old Chapel Community Project

Reference and Administrative Details

The Old Chapel Community Project For the year ended 30 April 2024

Trustees

Beverly Osborne

Emily Charnock

Brian Davies

Philip Aplin

Sylvia Stokes

John Whitehead

Jennifer Ross

Gary Thompson

Rodney Churchill

Rob Cronin

Holly Cronin

Principal Office

10 Malleson Road, Gotherington, CHELTENHAM, Gloucestershire, GBR, GL52 9ER

Accountants

ADM Accountancy Services Limited

Unit 10 Homelands Commercial Centre

Vale Road

Bishops Cleeve

Cheltenham

GL52 8PX

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Unaudited Financial Statements The Old Chapel Community Project

Trustees Report

The Old Chapel Community Project For the year ended 30 April 2024

The Trustees present the annual report together with the financial statements of the charitable company for the year ended 30 April 2023.

Trustees

Beverly Osborne

Emily Charnock

Brian Davies

Philip Aplin

Sylvia Stokes

John Whitehead

Jennifer Ross

Gary Thompson

Rodney Churchill

Rob Cronin

Holly Cronin

Objectives, strategies and activities

The sole activity of the charity is providing a community hall.

Appointment of accountants

I approve the financial information which comprises the Profit and Loss account, the Balance Sheet and the related notes. I acknowledge my responsibility for the financial information, including the appropriateness of the applicable financial reporting framework as set out in the notes, and for providing ADM Accountancy Services Limited with all information and explanations necessary for their compilation.

.................................................

John Whitehead

On behalf of the trustees of The Old Chapel Community Project

31st October 2024

31 Oct 2024 Page 4 of 13

Unaudited Financial Statements The Old Chapel Community Project

Accountants' Report

The Old Chapel Community Project For the year ended 30 April 2024

We report on the accounts of the charity for the period ended 30 April 2024 from the entity's accounting records and from information and explanations you have given us.

Respective responsibilities of trustees and examiner

The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year. It is our responsibility to carry out procedures designed to enable us to report our opinion.

Basis of opinion

Our work was conducted in accordance with the Statement of Standards for Reporting Accountants, and so our procedures consisted of comparing the accounts with the accounting records kept by the company, and making such limited enquiries of the officers of the company as we considered necessary for the purposes of the report. These procedures provide only the assurance expressed in our opinion.

Opinion

In our opinion:

he accounts, including the revenue account and balance sheet, are in agreement with the accounting records kept by the society under s75 of the Co- operative and Community Benefit Societies Act 2014;

ADM Accountancy Services Ld

Dated 31 October 2024

31 Oct 2024 Page 5 of 13

Unaudited Financial Statements The Old Chapel Community Project

Statement of Financial Activities

The Old Chapel Community Project For the year ended 30 April 2024

Statement of Financial Activities
The Old Chapel Community Project
For the year ended 30 April 2024		 Statement of Financial Activities
The Old Chapel Community Project
For the year ended 30 April 2024
NOTES
UNRESTRICTED
FUNDS
2024
2023
Incoming Funds
Income from donations and grants
3
237
237
344
Income from other trading activites
4
15,709
15,709
13,672
Total Incoming Funds
15,945
15,945
14,016
Outgoing Funds:
Expenditure
Cost of activities
5
24,935
24,935
25,137
Amortisation of website
550
550
46
Total Expenditure
25,485
25,485
25,183
Total Outgoing Funds:
25,485
25,485
25,183
Net movement in funds
(9,539)
(9,539)
(11,166)
Reconciliation of Funds
Funds brought forward
205,226
205,226
216,392
Net movement in funds this year
(9,539)
(9,539)
(11,166)
Total Funds Carried Forward
195,686
195,686
205,226

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Unaudited Financial Statements The Old Chapel Community Project

Balance Sheet

The Old Chapel Community Project As at 30 April 2024

Balance Sheet
The Old Chapel Community Project
As at 30 April 2024
NOTES 30 APR 2024 30 APR 2023
Fixed Assets
Intangible assets 1,054 1,604
Tangible assets 8 175,553 184,209
Total Fixed Assets 176,607 185,814
Current assets
Cash at bank and in hand 21,307 20,862
Total Current assets 21,307 20,862
Creditors: amounts falling due withinone year
Other creditors 1,000 1,000
Accruals and deferred income 480 450
Total Creditors: amounts falling due within one year 1,480 1,450
Net current assets (liabilities) 19,827 19,413
Total assets less current liabilities 196,435 205,226
Net Assets 196,435 205,226
Funds
Unrestricted funds 9 196,434 205,226
Total Funds 196,434 205,226

For the financial period ending 30 April 2021 the society was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Trustees' responsibilities:

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the trustees, and authorised for issue on 21st July 2023 and signed on their behalf by:

John Whitehead

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Unaudited Financial Statements The Old Chapel Community Project

Notes to the Financial Statements

The Old Chapel Community Project For the year ended 30 April 2024

1. Responsibilities of the Trustees

The Trustees are responsible for preparing the Annual Report and the Financial Statements in accordance with the applicable law and regulations. The Trustees are required to prepare financial statements for each financial year in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The financial statements are required by law to give a true and fair view of the state of affairs of the society and of its excess of expenditure over income for that year. In preparing these financial statements, the Trustees are require to:

The Trustees are responsible for maintaining satisfactory systems of internal control and keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the society and enable them to ensure that the financial statements comply with the Co-operative and Community Benefit Societies Act 2014. They are also responsible for safeguarding the assets of the society and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

2. Accounting Policies

Basis of preparing the financial statements

The financial statements have been compiled on a basis which enables profits to be calculated in accordance with generally accepted accounting practice and which provides sufficient and relevant information to enable the completion of a tax return.

Income

Income is accounted for when sales are made.

Grants receivable

Grants are recognised when the society has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.

Expenditure

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.

Intangible fixed assets

Intangible Assets are initially recorded at cost, less an subsequent accumulated depreciation and subsequent impairment losses.

Amortisation is provided, at the following annual rates in order to write off each asset over its estimated useful life.

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Unaudited Financial Statements The Old Chapel Community Project

Notes to the Financial Statements

Account Method Rate
Website Straight Line 3 Years

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Unaudited Financial Statements The Old Chapel Community Project

Notes to the Financial Statements

Tangible fixed assets

Fixed Assets are initially recorded at cost, less an subsequent accumulated depreciation and subsequent impairment losses.

Depreciation is provided, at the following annual rates in order to write off each asset over its estimated useful life.

Account Method Rate
Office Equipment Reducing balance 10%
Buildings Straight Line 5%

Cash and cash equivalents

Cash and cash equivalents comprise of cash on hand and call deposits, and other short term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Trade creditors

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the charity does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.

Trade creditors are recognised initially at the transaction price and subsequently measured at amortised cost using the effective interest method.

Investments

Fixed asset investments are stated at cost less any provision for diminution in value.

Fund Structure

Unrestricted income funds are general funds that are available for use at the Trustee's discretion in furtherance of the objectives of the society.

2024 2023
3. Income from Donations and Grants
Donations 237 344
Total Income from Donations and Grants 237 344
2024 2023

4. Income from other Trading Activities

4. Income from other Trading Activities
Interest Income 374 -
Sales of goods and services 15,709 13,672
Total Income from other Trading Activities 16,083 13,672

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Unaudited Financial Statements The Old Chapel Community Project

Notes to the Financial Statements

2024
2023		 2024
2023
5. Expenditure on Trading Activies
Cost of activities
Events expenses
7,284
8,955
Rates
437
361
Light, Power, Heating
2,314
1,902
Donations given
242
-
Telephone & Internet
475
231
Postage, printing and stationery
20
126
Advertising & Marketing
98
-
Subscriptions
210
337
Insurance
707
641
Repairs & Maintenance
992
740
Cleaning
870
550
Audit & Accountancy fees
480
450
Legal Expenses
-
467
Depreciation Expense Buildings
10,027
10,027
Depreciation Expense Equipment
405
352
Total Cost of activities
24,561
25,137
Total Expenditure on Trading Activies
24,561
25,137

6. Trustees' remuneration and expenses

No trustees, nor any persons connected with them, have received any remuneration from the society during the year.

2024
2023		 2024
2023		 2024
2023
7. Intangible Fixed Assets
Website Cost
Opening Balance
1,650
-
Additions
-
1,650
Total Website Cost
1,650
1,650
Amortisation
Opening Balance
46
-
Amortisation in year
550
46
Total Amortisation
596
46
Total Intangible Fixed Assets
1,054
1,604
2024
2023
8. Tangible Assets
Land and buildings
Cost
Opening Balance
203,053
200,533

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Unaudited Financial Statements The Old Chapel Community Project

Notes to the Financial Statements

2024
2023
Additions
-
2,520
Total Cost
203,053
203,053
Depreciation
Opening Balance
22,007
11,981
Charge in year
10,027
10,027
Total Depreciation
32,034
22,007
Total Land and buildings
171,019
181,046
Office equipment
Cost
Opening Balance
3,844
3,844
Additions
1,776
-
Total Cost
5,620
3,844
Depreciation
Opening Balance
680
329
Charge in year
405
352
Total Depreciation
1,086
680
Total Office equipment
4,534
3,164
Total Tangible Assets
175,553
184,209
2024
2023
9. Funds
Unrestricted Funds
Opening Balance
205,226
216,392
Net movement in funds
(8,792)
(11,166)
Total Unrestricted Funds
196,435
205,226
Total Funds
196,435
205,226

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Unaudited Financial Statements The Old Chapel Community Project

Depreciation Schedule

The Old Chapel Community Project For the year ended 30 April 2024

NAME COST OPENING VALUE PURCHASES DISPOSALS DEPRECIATION CLOSING VALUE
Buildings
Architects Fees re renovation 2,693 2,480 - - 135 2,345
Building renovation works (including
regs & fees)		 5,537 5,099 - - 277 4,822
Caroe & Partners - architects draft
JCT Minor works contract		 1,056 972 - - 53 920
Caroe & Partners - Construction pase
fee		 3,900 3,591 - - 195 3,396
Snape 2.5% retention 2,794 2,572 - - 140 2,433
Snape Certificate 1 29,509 27,173 - - 1,475 25,698
Snape Certificate 2 32,113 29,571 - - 1,606 27,965
Snape certificate 3 47,328 43,581 - - 2,366 41,215
The Old Chapel 50,745 40,596 - - 2,537 38,059
Various renovation costs 7,589 6,988 - - 379 6,609
Various Renovations 2021-2022 17,269 15,902 - - 863 15,039
Total Buildings 200,533 178,526 - - 10,027 168,499
Intangibles
Website 1,650 1,604 - - 550 1,054
Total Intangibles 1,650 1,604 - - 550 1,054
Office Equipment
Chairs 3,033 2,548 - - 255 2,293
Dehumidifier 300 197 - - 20 177
New Curtains & fittings 1,776 - 1,776 - 89 1,687
Tables 421 360 - - 36 324
Vacuum 90 59 - - 6 53
Total Office Equipment 5,620 3,164 1,776 - 405 4,534
Total 207,803 183,294 1,776 - 10,982 174,088

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Unaudited Financial Statements The Old Chapel Community Project