## **Trustees’ Annual Report for the period** ## **From 01/05/2023 Period start date To 30/04/2024 Period end date** ## **Charity name: The Old Chapel Community Project** ## **Charity registration number: 1179607 Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To provide a community building for the
local population and when possible make
grants to local charities and voluntary
organisations.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|1. Delivery of events, classes, talks.
2. Open walk–in chat session one
morning a week
3. Establishment of regular clubs-
film, book, games afternoon. Art
classes for children| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have regularly consulted
the guidance issued by the CC| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|During the period in which funds are
being secured following the recent
refurbishment of the building no grants
have been made| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by|Para 1.38|All manpower input is made on a
voluntary basis by the trustees and a| > volunteers wider group of “friends” of the Old Chapel. Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|1. The Old Chapel was reopened as a
community hall available to all in October
2021 and since then there have been a
growing number of activities taking
place. it is now established as a thriving
village centre providing benefit to a wide
range of residents.
2.The installation of Wifi and an up-grade
of our website have increased the appeal
of the building
3. Feedback via open days and
questionnaires show that it has become
a highly-valued facility for all age-groups
within the community. A Chess club and
electronic Gaming club have benefitted
young teenagers.
4. our charity supported an event to raise
funds for the Friends of Gotherington
school and the Vale Wildlife Hospital.
5. Our charity gave support together with
other organisations for a community
defibrillator in the old phone box outside
of our building| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|
Following a period of inactivity during the
Covid pandemic of 2020-2021 we have
re-established ourselves as a much-
used community facility increasing our
range of events to include a wider age-
range of people – art classes for children
and post-natal support group.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |---|---|---| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Liquid funds £21,307
NetAssets£196434| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|infrastructure reserve £5K to cover any
unforeseen infrastructure problems| |Amount of reserves held|Para 1.22|£5K| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no uncertainties about the charity
continuing as a going concern.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Income from hiring out the building on a
commercial basis for a range of fitness and
well-being activities.
2. Fundraising events for residents such as
Open Days, monthly film club, monthly book
club, chess club, gaming club, musical
evenings and talks| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The Charity maintains approximately £5k in
its current account. All remaining funds are
placed in a 90 day notice account with an
organisation which is governed by FSCS
regulations. The amount invested is
reviewed annually.| |A description of the principal
risks facing the charity|Para 1.46|The principle low level risk facing the charity
is the inability to encourage new trustees
with the required skills to join the board.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Volunteers approved by the existing
trustees are appointed in accordance
with the constitution.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|
Constitution
Safeguarding policy| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Board of Trustees.Reporting to the Board
are the following groups;Finance,Operations
and Bookings,Events,Community
Engagement, Building maintenance, Film
Club.| |Relationship with any related
parties|Para 1.51|**N/A**| |Other||| ## **Reference and Administrative details** |Charity name|The Old Chapel Community Project| |---|---| |Other name the charity uses|| |Registered charity number|1179607| |Charity’s principal address|10, Malleson Road Gotherington GL52 9ER| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Phil Aplin|Treasurer|Resigned 01.2024|| ||EmilyCharnock|Bookings secretary||| ||Rod Churchill|||| ||GaryThompson|||| ||Brian Davies|||| ||Bev Osborne|||| ||JennyRoss|||| ||Sylvia Stokes|Chairman||| ||John Whitehead|Finance officer|Appointed 06.2023|| ||Robert Cronin||Appointed 06.2023|| ||HollyCronin||Appointed 06.2023|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **----- Start of picture text -----**
Director name N/A
**----- End of picture text -----**
## Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| ||**N/A**|| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** **Position (eg Secretary, Chair, etc)** **Date** ## Certificate of signing ## Original document Name: "The_Old_Chapel_Community_Project Unaudited_Financial_Statements at 30th April 2024. pdf" Number of pages: 13 Document size (bytes): 64890 Document seal: cae191ba5c34cf6c33500d9da52797a1 ## Issuer ADM Accountancy Services Ltd Andrew Moss (andrew@admaccountancy.co.uk) ## Electronic signature Signer: John Whitehead (j_whitehead46@btinternet.com) Signature: "john whitehead" Browser: Mozilla/5.0 (Windows NT 10.0; Win64; x64) AppleWebKit/537.36 (KHTML, like Gecko) Chrome/130.0.0.0 Safari/537.36 IP address: 2.223.229.109, 172.31.42.24 Timestamp: Fri Nov 01 2024 09:30:51 GMT+0000 (Coordinated Universal Time) Receipt seal: 2a8ff8e0b85a26927e47226e6bcbef7f **e.** support@senta.co **w.** www.senta.co Senta SaaS Limited, Engine Shed, Station Approach, Temple Meads, Bristol BS1 6QH, United Kingdom. Registered in England & Wales no. 8964408. Registered office as above. ## **Unaudited Financial Statements** The Old Chapel Community Project For the year ended 30 April 2024 Prepared by ADM Accountancy Services Limited ## **Contents** - **3** Reference and Administrative Details - **4** Trustees Report - **5** Accountants' Report - **6** Statement of Financial Activities - **7** Balance Sheet - **8** Notes to the Financial Statements - **13** Depreciation Schedule 31 Oct 2024 Page 2 of 13 Unaudited Financial Statements The Old Chapel Community Project # **Reference and Administrative Details** **The Old Chapel Community Project For the year ended 30 April 2024** ## **Trustees** Beverly Osborne Emily Charnock Brian Davies Philip Aplin Sylvia Stokes John Whitehead Jennifer Ross Gary Thompson Rodney Churchill Rob Cronin Holly Cronin ## **Principal Office** 10 Malleson Road, Gotherington, CHELTENHAM, Gloucestershire, GBR, GL52 9ER ## **Accountants** ADM Accountancy Services Limited Unit 10 Homelands Commercial Centre Vale Road Bishops Cleeve Cheltenham GL52 8PX 31 Oct 2024 Page 3 of 13 Unaudited Financial Statements The Old Chapel Community Project ## **Trustees Report** ## **The Old Chapel Community Project For the year ended 30 April 2024** The Trustees present the annual report together with the financial statements of the charitable company for the year ended 30 April 2023. ## **Trustees** Beverly Osborne Emily Charnock Brian Davies Philip Aplin Sylvia Stokes John Whitehead Jennifer Ross Gary Thompson Rodney Churchill Rob Cronin Holly Cronin ## **Objectives, strategies and activities** The sole activity of the charity is providing a community hall. ## **Appointment of accountants** I approve the financial information which comprises the Profit and Loss account, the Balance Sheet and the related notes. I acknowledge my responsibility for the financial information, including the appropriateness of the applicable financial reporting framework as set out in the notes, and for providing ADM Accountancy Services Limited with all information and explanations necessary for their compilation. ................................................. John Whitehead On behalf of the trustees of The Old Chapel Community Project 31st October 2024 31 Oct 2024 Page 4 of 13 Unaudited Financial Statements The Old Chapel Community Project ## **Accountants' Report** ## **The Old Chapel Community Project For the year ended 30 April 2024** We report on the accounts of the charity for the period ended 30 April 2024 from the entity's accounting records and from information and explanations you have given us. ## **Respective responsibilities of trustees and examiner** The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year. It is our responsibility to carry out procedures designed to enable us to report our opinion. ## **Basis of opinion** Our work was conducted in accordance with the Statement of Standards for Reporting Accountants, and so our procedures consisted of comparing the accounts with the accounting records kept by the company, and making such limited enquiries of the officers of the company as we considered necessary for the purposes of the report. These procedures provide only the assurance expressed in our opinion. ## **Opinion** In our opinion: he accounts, including the revenue account and balance sheet, are in agreement with the accounting records kept by the society under s75 of the Co- operative and Community Benefit Societies Act 2014; - Having regard only to, and on the basis of, the information contained in those accounting records, the revenue account and balance sheet comply with the requirements of the Co-operative and Community Benefit Societies Act 2014; and - For the preceding period of account, the financial criteria for the exercise of the power conferred by section 84 were met in relation to the year. ------------------------------ ADM Accountancy Services Ld Dated 31 October 2024 31 Oct 2024 Page 5 of 13 Unaudited Financial Statements The Old Chapel Community Project ## **Statement of Financial Activities** ## **The Old Chapel Community Project For the year ended 30 April 2024** |**Statement of Financial Activities**
**The Old Chapel Community Project**
**For the year ended 30 April 2024**|**Statement of Financial Activities**
**The Old Chapel Community Project**
**For the year ended 30 April 2024**| |---|---| |**NOTES**
**UNRESTRICTED**
**FUNDS**
**2024**
**2023**|| |**Incoming Funds**|| |Income from donations and grants
3
237
237
344|| |Income from other trading activites
4
15,709
15,709
13,672|| |**Total Incoming Funds**
**15,945**
**15,945**
**14,016**
**Outgoing Funds:**|| ||**Expenditure**| ||Cost of activities
5
24,935
24,935
25,137| ||Amortisation of website
550
550
46| ||**Total Expenditure**
**25,485**
**25,485**
**25,183**| ||**Total Outgoing Funds:**
**25,485**
**25,485**
**25,183**| |**Net movement in funds**
**(9,539)**
**(9,539)**
**(11,166)**
**Reconciliation of Funds**|| |Funds brought forward
205,226
205,226
216,392|| |Net movement in funds this year
(9,539)
(9,539)
(11,166)|| |**Total Funds Carried Forward**
**195,686**
**195,686**
**205,226**|| 31 Oct 2024 Page 6 of 13 Unaudited Financial Statements The Old Chapel Community Project ## **Balance Sheet** ## **The Old Chapel Community Project As at 30 April 2024** |**Balance Sheet**
**The Old Chapel Community Project**
**As at 30 April 2024**|||| |---|---|---|---| ||**NOTES**|**30 APR 2024**|**30 APR 2023**| |**Fixed Assets**|||| |Intangible assets||1,054|1,604| |Tangible assets|8|175,553|184,209| |**Total Fixed Assets**||**176,607**|**185,814**| |**Current assets**|||| |Cash at bank and in hand||21,307|20,862| |**Total Current assets**||**21,307**|**20,862**| |**Creditors: amounts falling due withinone year**|||| |Other creditors||1,000|1,000| |Accruals and deferred income||480|450| |**Total Creditors: amounts falling due within one year**||**1,480**|**1,450**| |**Net current assets (liabilities)**||**19,827**|**19,413**| |**Total assets less current liabilities**||**196,435**|**205,226**| |**Net Assets**||**196,435**|**205,226**| |**Funds**|||| |Unrestricted funds|9|196,434|205,226| |**Total Funds**||**196,434**|**205,226**| For the financial period ending 30 April 2021 the society was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. Trustees' responsibilities: - The members have not required the society to obtain an audit of its accounts for the year in question in accordance with section 476; and - The members acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. The financial statements were approved by the trustees, and authorised for issue on 21st July 2023 and signed on their behalf by: ----------------------------- John Whitehead 31 Oct 2024 Page 7 of 13 Unaudited Financial Statements The Old Chapel Community Project ## **Notes to the Financial Statements** ## **The Old Chapel Community Project For the year ended 30 April 2024** ## **1. Responsibilities of the Trustees** The Trustees are responsible for preparing the Annual Report and the Financial Statements in accordance with the applicable law and regulations. The Trustees are required to prepare financial statements for each financial year in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The financial statements are required by law to give a true and fair view of the state of affairs of the society and of its excess of expenditure over income for that year. In preparing these financial statements, the Trustees are require to: - select suitable accounting policies and then apply them consistently; - make judgements and estimates that are reasonable and prudent; - prepare the financial statements on a going concern basis unless it is inappropriate to presume that the society will continue in business. The Trustees are responsible for maintaining satisfactory systems of internal control and keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the society and enable them to ensure that the financial statements comply with the Co-operative and Community Benefit Societies Act 2014. They are also responsible for safeguarding the assets of the society and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. ## **2. Accounting Policies** ## **Basis of preparing the financial statements** The financial statements have been compiled on a basis which enables profits to be calculated in accordance with generally accepted accounting practice and which provides sufficient and relevant information to enable the completion of a tax return. ## **Income** Income is accounted for when sales are made. ## **Grants receivable** Grants are recognised when the society has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released. ## **Expenditure** All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs. ## **Intangible fixed assets** Intangible Assets are initially recorded at cost, less an subsequent accumulated depreciation and subsequent impairment losses. Amortisation is provided, at the following annual rates in order to write off each asset over its estimated useful life. 31 Oct 2024 Page 8 of 13 Unaudited Financial Statements The Old Chapel Community Project Notes to the Financial Statements |**Account**|**Method**|**Rate**| |---|---|---| |Website|Straight Line|3 Years| 31 Oct 2024 Page 9 of 13 Unaudited Financial Statements The Old Chapel Community Project Notes to the Financial Statements ## **Tangible fixed assets** Fixed Assets are initially recorded at cost, less an subsequent accumulated depreciation and subsequent impairment losses. Depreciation is provided, at the following annual rates in order to write off each asset over its estimated useful life. |**Account**|**Method**|**Rate**| |---|---|---| |Office Equipment|Reducing balance|10%| |Buildings|Straight Line|5%| ## **Cash and cash equivalents** Cash and cash equivalents comprise of cash on hand and call deposits, and other short term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value. ## **Trade creditors** Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the charity does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities. Trade creditors are recognised initially at the transaction price and subsequently measured at amortised cost using the effective interest method. ## **Investments** Fixed asset investments are stated at cost less any provision for diminution in value. ## **Fund Structure** Unrestricted income funds are general funds that are available for use at the Trustee's discretion in furtherance of the objectives of the society. ||**2024**|**2023**| |---|---|---| |**3. Income from Donations and Grants**||| |Donations|237|344| |**Total Income from Donations and Grants**|**237**|**344**| ||**2024**|**2023**| **4. Income from other Trading Activities** |**4. Income from other Trading Activities**||| |---|---|---| |Interest Income|374|-| |Sales of goods and services|15,709|13,672| |**Total Income from other Trading Activities**|**16,083**|**13,672**| 31 Oct 2024 Page 10 of 13 Unaudited Financial Statements The Old Chapel Community Project Notes to the Financial Statements |**2024**
**2023**|**2024**
**2023**| |---|---| |**5. Expenditure on Trading Activies**|| ||**Cost of activities**| ||Events expenses
7,284
8,955| ||Rates
437
361| ||Light, Power, Heating
2,314
1,902| ||Donations given
242
-| ||Telephone & Internet
475
231| ||Postage, printing and stationery
20
126| ||Advertising & Marketing
98
-| ||Subscriptions
210
337| ||Insurance
707
641| ||Repairs & Maintenance
992
740| ||Cleaning
870
550| ||Audit & Accountancy fees
480
450| ||Legal Expenses
-
467| ||Depreciation Expense Buildings
10,027
10,027| ||Depreciation Expense Equipment
405
352| ||**Total Cost of activities**
**24,561**
**25,137**| ||**Total Expenditure on Trading Activies**
**24,561**
**25,137**| ## **6. Trustees' remuneration and expenses** No trustees, nor any persons connected with them, have received any remuneration from the society during the year. |**2024**
**2023**|**2024**
**2023**|**2024**
**2023**| |---|---|---| |**7. Intangible Fixed Assets**||| ||**Website Cost**|| ||Opening Balance
1,650
-|| ||Additions
-
1,650|| ||**Total Website Cost**
**1,650**
**1,650**
**Amortisation**|| ||Opening Balance
46
-|| ||Amortisation in year
550
46|| ||**Total Amortisation**
**596**
**46**|| ||**Total Intangible Fixed Assets**
**1,054**
**1,604**
**2024**
**2023**|| |||| |**8. Tangible Assets**||| ||**Land and buildings**|| |||**Cost**| |||Opening Balance
203,053
200,533| 31 Oct 2024 Page 11 of 13 Unaudited Financial Statements The Old Chapel Community Project Notes to the Financial Statements |||**2024**
**2023**| |---|---|---| |||| |||Additions
-
2,520| |||**Total Cost**
**203,053**
**203,053**
**Depreciation**| |||Opening Balance
22,007
11,981| |||Charge in year
10,027
10,027| |||**Total Depreciation**
**32,034**
**22,007**| ||**Total Land and buildings**
**171,019**
**181,046**
**Office equipment**|| |||**Cost**| |||Opening Balance
3,844
3,844| |||Additions
1,776
-| |||**Total Cost**
**5,620**
**3,844**
**Depreciation**| |||Opening Balance
680
329| |||Charge in year
405
352| |||**Total Depreciation**
**1,086**
**680**| |||**Total Office equipment**
**4,534**
**3,164**| ||**Total Tangible Assets**
**175,553**
**184,209**
**2024**
**2023**|| |||| |**9. Funds**||| ||**Unrestricted Funds**|| ||Opening Balance
205,226
216,392|| ||Net movement in funds
(8,792)
(11,166)|| ||**Total Unrestricted Funds**
**196,435**
**205,226**|| ||**Total Funds**
**196,435**
**205,226**|| 31 Oct 2024 Page 12 of 13 Unaudited Financial Statements The Old Chapel Community Project ## **Depreciation Schedule** ## **The Old Chapel Community Project For the year ended 30 April 2024** |**NAME**|**COST**|**OPENING VALUE**|**PURCHASES**|**DISPOSALS**|**DEPRECIATION**|**CLOSING VALUE**| |---|---|---|---|---|---|---| |**Buildings**||||||| |Architects Fees re renovation|2,693|2,480|-|-|135|2,345| |Building renovation works (including
regs & fees)|5,537|5,099|-|-|277|4,822| |Caroe & Partners - architects draft
JCT Minor works contract|1,056|972|-|-|53|920| |Caroe & Partners - Construction pase
fee|3,900|3,591|-|-|195|3,396| |Snape 2.5% retention|2,794|2,572|-|-|140|2,433| |Snape Certificate 1|29,509|27,173|-|-|1,475|25,698| |Snape Certificate 2|32,113|29,571|-|-|1,606|27,965| |Snape certificate 3|47,328|43,581|-|-|2,366|41,215| |The Old Chapel|50,745|40,596|-|-|2,537|38,059| |Various renovation costs|7,589|6,988|-|-|379|6,609| |Various Renovations 2021-2022|17,269|15,902|-|-|863|15,039| |**Total Buildings**|**200,533**|**178,526**|**-**|**-**|**10,027**|**168,499**| |**Intangibles**||||||| |Website|1,650|1,604|-|-|550|1,054| |**Total Intangibles**|**1,650**|**1,604**|**-**|**-**|**550**|**1,054**| |**Office Equipment**||||||| |Chairs|3,033|2,548|-|-|255|2,293| |Dehumidifier|300|197|-|-|20|177| |New Curtains & fittings|1,776|-|1,776|-|89|1,687| |Tables|421|360|-|-|36|324| |Vacuum|90|59|-|-|6|53| |**Total Office Equipment**|**5,620**|**3,164**|**1,776**|**-**|**405**|**4,534**| |**Total**|**207,803**|**183,294**|**1,776**|**-**|**10,982**|**174,088**| 31 Oct 2024 Page 13 of 13 Unaudited Financial Statements The Old Chapel Community Project