2023-03-31-accounts - Abbots Hall Out Of School Club

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Trustees’ Annual Report for the period

From 1 st April 2022 Period start date To 30th April 2023 Period end date

Charity name: ABBOTS HALL OUT OF SCHOOL CLUB

Charity registration number: 1179588

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	We provide childcare for children aged 4-16 attending Abbots Hall Primary Community School, Stowmarket, Sufolk before and after school during term time. During school holidays we run a holiday club ofering child care for children aged 4- 16 living in Stowmarket and surrounding areas.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The Club aims at complementing the school by providing a daily Breakfast Club before school and a daily Afterschool club after school till 6pm. This ofer is available to all parents in need of child care before and after school to enable extended working hours and more fexible working for parents to earn extra income or further their careers. The Club ofers a wide range of activities to engage children of all ages but serves no educational purpose, i.e. home work or teaching. Children attending the Club are also provided with breakfast and a snack for tea if they wish so. This is of particular beneft to children who were not fortunate enough to start the day with a breakfast. The Holiday Club during school holidays (not bank holidays) ofer scare from 7:30am to 6pm and follows a similar set up like the breakfast and after school club. The activities range across a wide variety of creative, mental and physical activities and games in and outdoors. Outdoor games (badminton, football, varieties ofcatchetc.), creative arts

		depending on season, guessing games, math games etc. The Club also supports the local council and ofers sessions to families with support from the council. This way the Club enables the children to change from their normal routine and mix with other children of all ages. The Club works in close partnership with the Abbots Hall Community Primary School and regularly exchanges information and ideas.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Club declares that all members have read the guidance issued by the Charity Commission on public beneft.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference n/a Para 1.38 Policy on grant making n/a Para 1.38 Policy on social investment including program related investment n/a Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	We as charity, manage to provide continuous support to the parents of Abbots Hall Community Primary School in Stowmarket as well as childcare during school holidays for the wider community in and around Stowmarket. Popularity of the Club has grown further throughout the year, particularly numbers in the Breakfast Club. Overall the numbers of families served increased by 20% Holiday Club has been attended well with up to 28 children per day. A variety of special events have undertaken, for example our popular presentations of an ambulance crew, visit of a police ofcer and the police dog. Opening up again fully since COVID restrictions were lifted was welcomed by all staf, children and families we serve and our attendance levels have increased but we have still kept some practices in place in the club such as group bubbles for diferent age ranges as we feel the younger children beneftted more with more targeted activities, this was initially introduced in 2021/22 but remains in place today.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising

activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of theperiod	Para 1.21	The charity is not a proft making one and at the end of 2022/23 period we have anetgainof £2514.00
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Charity aims at holding three times the monthly cost as reserves, which should be an average of 18k GBP. This has been achieved this in the annual period. This reserve ensures that monthly fuctuations in income and expenditure can be dealt with without putting the charity at risk. Further this ensures that in the event that the charity had to be resolved all open items including redundancy payments can be done withoutproblems.
Amount of reservesheld	Para 1.22	£20633.22
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	None
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	C.I.O
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Nominated and voted in at the annual AGM via majority vote of the current trustees.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	ABBOTS HALL OUT OF SCHOOL CLUB
Other name the charity uses
Registered charity number	1179588
Charity’s principal address	WINDMILL ROOM ABBOTS HALL CP SCHOOL DANESCOURT AVENUE STOWMARKET SUFFOLK IP14 1QF

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
JANIE ROSE	CHAIR	Members of the charity
ANNE-MARIE SHORT	VICE CHAIR & TREASURER	Members of the charity
KIM DEACON	SECRETARY	Members of the charity
SEEMA MOSS
PAUL MARTIN
CHARMAINE MCCULLUM
STUART MONK
GILLIAN SHAW
LEO COX
ALEXANDRA COX

– Corporate trustees names of the directors at the date the report was approved

Director name
N/A	N/A	N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A	N/A	N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity

Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser	Name Address	Name Address
ACCOUNTAN T	IAN GORHAM	257 Colchester Road, Ipswich, IP4 4SH

Name of chief executive or names of senior staff members (Optional information)

CATHERINE MARTIN (CLUB MANAGER)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) ANNE-MARIE SHORT Position (eg Secretary, VICE CHAIR & TREASURER Chair, etc) Date 27.6.2023

Abbots Hall Chrt of School Club (Reg 140: 1179588) Accounts lor the year to 31st Idarch 2023

Independent Examiners Report to the Trustees of Abbots Hall Out of Sc1Kl Club (Reg No: 1179588) I rep)rt on the accounts of the charity 4nded 31st March 2023, a The chanvs lJuslees are respcSU1 fr for the preparat of the accounts. The ¢haritys trustees Commjswn under 1451Sllbl of the Clwities and conceming any such matters. The w0dureS undertaken do not provide all the emdence that content of accounts sel out in the Charities (Accounts and Reports) Regulabons 2008 ntsknbe CCAI Ipswch IP4 4SH

(Reg No: 11795881 Tot•1 fund• lund• Chantswe al¥leS 74.404 117 191 4.125 separa mawial rtem of irKcfflo 63,178 12.159 IB. 315 2.542 ln 315 2.542 173 svmables 2.294 457 Insuraft 158 510 510 Other Tufal 79.414 1514 1514 1514 Z514 Extraofdlnary Items Other recogni3ed yin•llloue•l: mov•m•nt lft fyftds 2.514 2.514 T31 lunds IcThMrl 25.158 2S.158 27.672 25.851 25.158

Abbots Hau of Scho(A Club (Reg No: 1179588) Balance Sl*et as at 31st IAarth 2023 fund• yoar 1.845 28.894 30.740 30.048 (2,376) (5.582) 27.672 25.15B 27.672 27,6r2 25.158 Funds of1M Charfty Endowmenl fvnds (Note 27) 27.672 27.672 25.158 Total fund• 25.158

Abbots Hall Out of School Club (Rog No: 11795881 Year-ended 31st IAarch 2023 Accounllng Polkle• The financial slements ofthe thaffiable L7)mpary. TthM is a publ benefft entity under FRS 102. have been prepared in acctydarte with the Clwities SORP (FRS 102)'AcCntin9 and Rewr ty (FRS 102} (eltethe 1 2015Y. RqKffj SlaKtsd 102 Tr FJaI Rewxtry Standard applb the UK and RewbtK of Ireland and Ihe Chanlies Act 2011.The financial fair vw/. This doparture has invow folltr4ing the h£cnting and Reporting by Charities: Statemont The financ ststements a preparad C a goiNJ c(xw tOSis uThkr hisbyKal cost convention. In¢om? All income is rwnL8ed in Statemert of FLnanCI P£bvths onc£ the chaTty entitlem1 to rdaled to the calegory. Whefe c¥)sts cannot te direcuy attnbuted to panicular headings Ihey have purFK)5es.

Abbots Hall Out of School Club (Reg No: 1179588) 2022 Sundry Debtors 1.845 Cr•dity• 2023 2022 1.381 3,DJ1 Taxes 576 1376 Movement In Fund# Unrestricted funds 25.158 1514 27.6T2 24158

Abbots Hall Out of School Club (Reg No: 11796881 Unrestricied funds 1514

Abbots Hall Chrt of School Club (Reg 140: 1179588) Accounts lor the year to 31st Idarch 2023

Abbots Hall Out of School Club (Reg No: 1179588) 2022 Sundry Debtors 1.845 Cr•dity• 2023 2022 1.381 3,DJ1 Taxes 576 1376 Movement In Fund# Unrestricted funds 25.158 1514 27.6T2 24158

Abbots Hall Out of School Club (Reg No: 11796881 Unrestricied funds 1514