## **Trustees’ Annual Report for the period** **From 1 st April 2022 Period start date To 30th April 2023 Period end date** ## **Charity name: ABBOTS HALL OUT OF SCHOOL CLUB** **Charity registration number: 1179588** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|We provide childcare for children
aged 4-16 attending Abbots Hall
Primary Community School,
Stowmarket, Sufolk before and after
school during term time. During
school holidays we run a holiday club
ofering child care for children aged 4-
16 living in Stowmarket and
surrounding areas.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The Club aims at complementing the
school by providing a daily Breakfast
Club before school and a daily
Afterschool club after school till 6pm.
This ofer is available to all parents in
need of child care before and after
school to enable extended working
hours and more fexible working for
parents to earn extra income or
further their careers.
The Club ofers a wide range of
activities to engage children of all
ages but serves no educational
purpose, i.e. home work or teaching.
Children attending the Club are also
provided with breakfast and a snack
for tea if they wish so. This is of
particular beneft to children who
were not fortunate enough to start
the day with a breakfast.
The Holiday Club during school
holidays (not bank holidays) ofer
scare from 7:30am to 6pm and
follows a similar set up like the
breakfast and after school club. The
activities range across a wide variety
of creative, mental and physical
activities and games in and outdoors.
Outdoor games (badminton, football,
varieties ofcatchetc.), creative arts| |||depending on season, guessing
games, math games etc.
The Club also supports the local
council and ofers sessions to families
with support from the council. This
way the Club enables the children to
change from their normal routine and
mix with other children of all ages.
The Club works in close partnership
with the Abbots Hall Community
Primary School and regularly
exchanges information and ideas.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Club declares that all members
have read the guidance issued by the
Charity Commission on public beneft.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference **n/a** Para 1.38 Policy on grant making **n/a** Para 1.38 Policy on social investment including program related investment **n/a** Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We as charity, manage to provide
continuous support to the parents of
Abbots Hall Community Primary
School in Stowmarket as well as
childcare during school holidays for
the wider community in and around
Stowmarket.
Popularity of the Club has grown
further throughout the year,
particularly numbers in the Breakfast
Club. Overall the numbers of families
served increased by 20%
Holiday Club has been attended well
with up to 28 children per day. A
variety of special events have
undertaken, for example our popular
presentations of an ambulance crew,
visit of a police ofcer and the police
dog.
Opening up again fully since COVID
restrictions were lifted was welcomed
by all staf, children and families we
serve and our attendance levels have
increased but we have still kept some
practices in place in the club such as
group bubbles for diferent age
ranges as we feel the younger
children beneftted more with more
targeted activities, this was initially
introduced in 2021/22 but remains in
place today.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising||| |activities against objectives
set|Para 1.41|| |---|---|---| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of theperiod|Para 1.21|The charity is not a proft making one
and at the end of 2022/23 period we
have anetgainof £2514.00| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Charity aims at holding three
times the monthly cost as reserves,
which should be an average of 18k
GBP. This has been achieved this in
the annual period. This reserve
ensures that monthly fuctuations in
income and expenditure can be dealt
with without putting the charity at
risk. Further this ensures that in the
event that the charity had to be
resolved all open items including
redundancy payments can be done
withoutproblems.| |Amount of reservesheld|Para 1.22|£20633.22| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|None| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**C.I.O**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Nominated and voted in at the annual
AGM via majority vote of the current
trustees.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|ABBOTS HALL OUT OF SCHOOL CLUB| |---|---| |Other name the charity uses|| |Registered charity number|1179588| |Charity’s principal address|WINDMILL ROOM
ABBOTS HALL CP SCHOOL
DANESCOURT AVENUE
STOWMARKET
SUFFOLK IP14 1QF| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||JANIE ROSE|CHAIR||Members of the charity| ||ANNE-MARIE
SHORT|VICE CHAIR &
TREASURER||Members of the charity| ||KIM DEACON|SECRETARY||Members of the charity| ||SEEMA MOSS|||| ||PAUL MARTIN|||| ||CHARMAINE
MCCULLUM|||| ||STUART MONK|||| ||GILLIAN SHAW|||| ||LEO COX|||| ||ALEXANDRA COX|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved |**Director name**||| |---|---|---| |**N/A**|**N/A**|**N/A**| |||| |||| |||| |||| |||| ## Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A**|**N/A**|**N/A**| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**|**Name**
**Address**|**Name**
**Address**| |---|---|---| |ACCOUNTAN
T|IAN GORHAM|257 Colchester Road, Ipswich, IP4 4SH| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** CATHERINE MARTIN (CLUB MANAGER) ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** ANNE-MARIE SHORT **Position (eg Secretary,** VICE CHAIR & TREASURER **Chair, etc) Date** 27.6.2023 Abbots Hall Chrt of School Club (Reg 140: 1179588) Accounts lor the year to 31st Idarch 2023 Independent Examiners Report to the Trustees of Abbots Hall Out of Sc1K￿l Club (Reg No: 1179588) I rep)rt on the accounts of the charity ￿4nded 31st March 2023, a The chanvs lJuslees are respc￿SU1 fr for the preparat￿ of the accounts. The ¢haritys trustees Commjswn under 1451Sllbl of the Clwities and conceming any such matters. The w0￿dureS undertaken do not provide all the emdence that content of accounts sel out in the Charities (Accounts and Reports) Regulabons 2008 ntsknbe CCAI Ipswch IP4 4SH (Reg No: 11795881 Tot•1 fund• lund• Chantswe a￿l¥l￿eS 74.404 117 191 4.125 separa￿ mawial rtem of irKcfflo 63,178 12.159 IB. 315 2.542 ln 315 2.542 173 svmables 2.294 457 Insuraft 158 510 510 Other Tufal 79.414 1514 1514 1514 Z514 Extraofdlnary Items Other recogni3ed yin•llloue•l: mov•m•nt lft fyftds 2.514 2.514 T￿31 lunds IcThMrl 25.158 2S.158 27.672 25.851 25.158 Abbots Hau of Scho(A Club (Reg No: 1179588) Balance Sl*et as at 31st IAarth 2023 fund• yoar 1.845 28.894 30.740 30.048 (2,376) (5.582) 27.672 25.15B 27.672 27,6r2 25.158 Funds of1M Charfty Endowmenl fvnds (Note 27) 27.672 27.672 25.158 Total fund• 25.158 Abbots Hall Out of School Club (Rog No: 11795881 Year-ended 31st IAarch 2023 Accounllng Polkle• The financial sl*ements ofthe thaffiable L7)mpary. T*thM* is a publ￿ benefft entity under FRS 102. have been prepared in acctydarte with the Clwities SORP (FRS 102)'AcC￿ntin9 and Rewr￿ ty (FRS 102} (eltethe 1 2015Y. RqKffj SlaKtsd 102 Tr F￿JaI Rewxtry Standard appl￿b￿ ￿ the UK and RewbtK of Ireland and Ihe Chanlies Act 2011.The financial fair vw/. This doparture has invow folltr4*ing the h£c￿nting and Reporting by Charities: Statemont The financ￿ ststements a￿ preparad C￿ a goiNJ c(xw tOSis uThkr hisbyKal cost convention. In¢om? All income is rwnL8ed in Statemert of FLnanCI￿ P£bvths onc£ the chaTty entitlem￿1 to rdaled to the calegory. Whefe c¥)sts cannot te direcuy attnbuted to panicular headings Ihey have purFK)5es. Abbots Hall Out of School Club (Reg No: 1179588) 2022 Sundry Debtors 1.845 Cr•dity• 2023 2022 1.381 3,DJ1 Taxes 576 1376 Movement In Fund# Unrestricted funds 25.158 1514 27.6T2 24158 Abbots Hall Out of School Club (Reg No: 11796881 Unrestricied funds 1514 Abbots Hall Chrt of School Club (Reg 140: 1179588) Accounts lor the year to 31st Idarch 2023 Independent Examiners Report to the Trustees of Abbots Hall Out of Sc1K￿l Club (Reg No: 1179588) I rep)rt on the accounts of the charity ￿4nded 31st March 2023, a The chanvs lJuslees are respc￿SU1 fr for the preparat￿ of the accounts. The ¢haritys trustees Commjswn under 1451Sllbl of the Clwities and conceming any such matters. The w0￿dureS undertaken do not provide all the emdence that content of accounts sel out in the Charities (Accounts and Reports) Regulabons 2008 ntsknbe CCAI Ipswch IP4 4SH (Reg No: 11795881 Tot•1 fund• lund• Chantswe a￿l¥l￿eS 74.404 117 191 4.125 separa￿ mawial rtem of irKcfflo 63,178 12.159 IB. 315 2.542 ln 315 2.542 173 svmables 2.294 457 Insuraft 158 510 510 Other Tufal 79.414 1514 1514 1514 Z514 Extraofdlnary Items Other recogni3ed yin•llloue•l: mov•m•nt lft fyftds 2.514 2.514 T￿31 lunds IcThMrl 25.158 2S.158 27.672 25.851 25.158 Abbots Hau of Scho(A Club (Reg No: 1179588) Balance Sl*et as at 31st IAarth 2023 fund• yoar 1.845 28.894 30.740 30.048 (2,376) (5.582) 27.672 25.15B 27.672 27,6r2 25.158 Funds of1M Charfty Endowmenl fvnds (Note 27) 27.672 27.672 25.158 Total fund• 25.158 Abbots Hall Out of School Club (Rog No: 11795881 Year-ended 31st IAarch 2023 Accounllng Polkle• The financial sl*ements ofthe thaffiable L7)mpary. T*thM* is a publ￿ benefft entity under FRS 102. have been prepared in acctydarte with the Clwities SORP (FRS 102)'AcC￿ntin9 and Rewr￿ ty (FRS 102} (eltethe 1 2015Y. RqKffj SlaKtsd 102 Tr F￿JaI Rewxtry Standard appl￿b￿ ￿ the UK and RewbtK of Ireland and Ihe Chanlies Act 2011.The financial fair vw/. This doparture has invow folltr4*ing the h£c￿nting and Reporting by Charities: Statemont The financ￿ ststements a￿ preparad C￿ a goiNJ c(xw tOSis uThkr hisbyKal cost convention. In¢om? All income is rwnL8ed in Statemert of FLnanCI￿ P£bvths onc£ the chaTty entitlem￿1 to rdaled to the calegory. Whefe c¥)sts cannot te direcuy attnbuted to panicular headings Ihey have purFK)5es. Abbots Hall Out of School Club (Reg No: 1179588) 2022 Sundry Debtors 1.845 Cr•dity• 2023 2022 1.381 3,DJ1 Taxes 576 1376 Movement In Fund# Unrestricted funds 25.158 1514 27.6T2 24158 Abbots Hall Out of School Club (Reg No: 11796881 Unrestricied funds 1514