Trustees’ Annual Report for the period
From 1[st ] June 2020 Period start date To 30[th] July 2021 Period end date
Charity name: Medway African and Caribbean Association
Charity registration number: 1179545
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance any charitable purpose for the benefit of the inhabitants of Kent and Medway, in particular, but not exclusively, persons of the African-Caribbean community, in particular advancing education and/or assisting in the provision of facilities for recreation and other leisure-time activities in the interests of social welfare with the object of improving the condition of life for said inhabitants. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The main activities carried out during the year include the following: 1. Weekly senior citizens project and activities 2. Windrush project This included some workshops and a film 3. Hip Hopera Project with Theatre 31 4. Work with schools on diversity curriculum 5. Online conference on racism 6. Work with partners 7. Applying for funding 8. Media interviews 9. Hip Hopera project with young people 10. Enaged a senior citizens coordinator 11. Unveiling of a memorial plaque for Chatham and William Cuffay |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees of MACA can confirm that we had had due regard to the guidance issued by the Charity Commission on public benefit We further confirm that all the activities undertaken are for public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference NA MACA does not make any grants
| Policy on grant making | Para 1.38 | |
|---|---|---|
| Policy on social investment including program related investment |
Para 1.38 | NA MACA does not make any social investments |
| Contribution made by volunteers |
Para 1.38 | Volunteers make up a substantial contribution to the work of MACA. All of the trustees are volunteers, and all take part in the work of the charity. This includes applying for funding for the charity Organising events and activities for the public Attendance at partnership meetings Volunteers also plan and facilitate the weekly senior citizens group, in addition young people and a volunteer youth coordinator developed activities for young people |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We have continued to grow and make an impact across the region, in spite of the size of the charity. Our achievements for the year include the following: 1. Weekly senior citizens project and activities The weekly senior citizens group continues to grow, in September we were able to secure funding to recruit a part time coordinator for 8 days per month. Marva was previously a volunteer and was successful in securing the position. She has developed an excellent relationship with the group and with partners, and has organised an extensive range of activities both in and out of the drop in, as well as providing support to membrs on their health and social care needs. The group has had regular visits from CLO Bob Mahay, as well as funding and talks from Public Health and Kent Sports to fund |
activities such as bowling, visits to Kent Life, digital resources to enable members to take part in online activities. The seniors also took part in arts projects and a project with Bright Shadow. We were able to secure additional funding from Kent Community Foundation and Public Health to continue to deliver home cooked meals and hampers for the senior citizens up until the end of 2020. We came together for a meal at Woodlands centre in September, which was covered by ITV Meridian and BBC South East today news We also had a trip to Margate to have lunch at Olbys and have some social time. More activities are planned for the rest of this year. 2. Windrush project This included a mini exhibition and workshop activities We received just over £12k from the Church Urban Fund to deliver some music and story telling workshops, as well as contribute towards the Hip Hopera project and fund an illuatration project that captured the story of the Windrush generation of MACA. Due to COVID a lot of the activities were held online. The project was coordinated by Yassmin Foster. 3. Hip Hopera project During 2020-21 we received 15k from Hip Hopera of Arts Council money to fund a Hip Hopera project. The project was coordinated by Lexi Maize, Ola Olwabi and Yassmin Foster. We worked with up to 30 young people from a wide ramge of backgrounds and diversities. The young people wrote the script and songs for the project,the project culminated in a short video charting their experience on the project and lessons learnt, this was showcased in January this year. 4. Work with partners MACA has continued to grow our relationships with local partners, including Medway Council, the chair and vice chair have quarterly meetings the Chief Executive of Medway Council, meetings with the Chief Executive of the Chatham Historic Dockyard and the CDHT team,
Medway Council Arts team, Public Health, Kent Police, Medway Clinical commissioning team, CVS, Faith fourms, Medway food partnership. MACA has contributed to the Medway Cultural strategy and City of Culture Bid, we have been working with the Education department on the diversity curriculum MACA has also been supporting Medway Cultue Club in the development of a cultural programme for young people, one of the trustees is a volunteer and trustee on their board. Our work with Public Health has involved us championing issues on health inequalities for the Black community, as well as finding ways to encourage activities to promote well being. MACA is a member of Kent Police IPAG and over the past year has been supporting members who continue to experience racism. We have continued our work with the University of Kent on our projects, we jointly organised a conference on racism, as well as spoke out seminars. 5. Online conference Last year we worked with the University of Kent to organise an online conference on racism, there were nearly 40 people that attended, with presentations from Public Health, The University of Kent, Everett Henry, and young people from MACA, participants were provided with tools to develop a diversity checklist. As a result of the conference we have continued engagement with partners on racism and diversity 6. Work with schools MACA delivered training to the Thinkng Schools Academies trust on cultural competency, and we continue to provide advice and guidance to shools on diversity 7. MACA in the news MACA continues to be a regular feature in the local media, our food project and Hip Hopera were featured on BBC and ITV, as well as the Hate crime conference and the PCC Hustings in May this year. MACA continues to work with local media to find stories about the local community.
8. Memorial Plaque for William and Chatham Cuffay In November 2020 we received funding to erect a plaque in honor of William and Chatham Cuffay. The plaque was made by the Nubian Jak Memorial Trust, and funded by Medway Council Arts team, SE Unite, Cllr Lady Lola Magdalena Ministries, Chinara Enterprises Ltd, Medway Health Unison branch Medway TUC. The plaque was installed to commemorate the 150[th] anniversary of the death of William Cuffay, it was installed at the Historic Dockyard, Chatham. Due to COVID we had the official unveiling in July this year, with the Mayor of Medway Council Cllr Jan Aldous. .
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | We set the following objectives last year of which most of them have been achieved Recruit a senior citizens coordinator; MACA has been able to recruit Marva Wilson Nabil in September 2020. Increase our fundraising activity:We have been successful in receiving funding for a number of projects, to enable us to deliver key activities during the year. These funds include • The Church Urban Fund Windrush grant • Theatre 31, Icon Theatre and the Arts Council for a Hip Hopera, to tell the story of the Windrush generation • The University of Kent • Kent Police • Kent Community Foundation and The Brook Trust • Kent Sports, Sports England and National Lottery • Public Health Medway • Youth Music • Heritage Lottery funding • We continue to receive regular donations from the public We also receive in kind funding from • Mid Kent College • The Chatham Historic Dockyard • Medway Council Arts team • The University of Kent |
|---|---|---|
| • Public Health We have manged to recruit a small number of volunteers, who have assisted with our Home from Home project and help to organise events with young people MACA reviewed and revised policies on safeguarding, financial controls, equality and diversity, risk assessments, GDPR |
||
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | MACA like many charities has been hit quite hard by Covid 19, however we ha eve managed to continue to deliver services, albeit with limited resources in terms of staffing. One of our objectives was to develop a long-term sustainability plan, with the support of HLF funding we engaged the services of Eli Thompson and Michael Cheesman who developed a long term business plan ad sustainability plan |
| Other |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Balance carried forwardClosing balance £9, 780.71 Income £84,764 Expenditure £76,158 Closing balance 1/4/2021 £18,196.50 |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | MACA does not have a policy on reserves as yet. |
| Amount of reserves held | Para 1.22 | 0 |
| Reasons for holding zero reserves |
Para 1.22 | Not applicable |
| Details of fund materially in deficit |
Para 1.24 | Not applicable |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | As part of our business planning, we are seeking to develop a sustainability plan, which will include this. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The majority of the funds received during the year derived from the following sources Grants: this constituted over 80% of the income |
|---|---|---|
| The remaining income was from donations, and income from events |
||
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | NA |
| A description of the principal risks facing the charity |
Para 1.46 | MACA has developed its business plan and sustainability plan, we are working with partners to undertake a feasibility study to secure long term funding for our own building and our long term objectives. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Individuals who wish to be a trustee need to submit a written application, the form of which is available on the MACA website Applicants are then interviewed by existing trustee members which include the Chairperson, a board member, a representative of the senior citizens and young people’s group. |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Safeguarding policy GDPR policy Privacy policy Trustee recruitment pack Financial controls procedure |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | MACA has a board of trustees who are all volunteers. We engage staff on a self employed basis when we receive funding for specific projects. Our strategic partners include Medway Council, Chatham Historic Dockyard Trust, Mid Kent College, The University of Kent, , Medway CVS, Public Health Medway, Kent Police |
| Relationship with any related parties |
Para 1.51 | None |
Other
Reference and Administrative details
| Charity name | Medway African and Caribbean Association |
|---|---|
| Other name the charity uses | MACA |
| Registered charity number | 1179545 |
| Charity’s principal address | CO The Sunlight Development Trust 105 Richmond Rd Gillingham Kent ME7 1LX |
Names of the charity trustees who manage the charity
| 1 2 3 7 8 9 10 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Carol Stewart | Chairperson | 2018-2021 | MACA trustees | |
| Patricia Gayle | Vice Chairperson | 2018-2021 | MACA trustees | |
| David Murray | Treasurer | 2018-2021 | MACA trustees | |
| Amanda Halpin | Trustee | 2018-2021 | MACA trustees | |
| Wendell Henry | Trustee | 2018-2021 | MACA trustees | |
| Patricia Cooper | Trustee | 2018-2021 | MACA trustees | |
| Carol Valentine | Trustee | 2020-2021 | MACA Trustees |
– Corporate trustees names of the directors at the date the report was approved
Director name NA
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| NA | ||
Funds held as custodian trustees on behalf of others
| Funds held as custodian trustees on behalf of others | Funds held as custodian trustees on behalf of others | Funds held as custodian trustees on behalf of others |
|---|---|---|
| Description of the assets held in this capacity NA Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects NA Details of arrangements for safe custody and segregation of such assets from the charity’s own assets NA Additional information (optional) Names and addresses of advisers (Optional information) Type of adviser Name Address |
||
| Business advisor |
Eli Thompson | |
| Commercial advisor |
Michael Cheesman | |
Names and addresses of advisers (Optional information)
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
NA
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
Carol Stewart | P Gayle |
|---|---|---|
| Carol Stewart | Trish Gayle | |
Chairperson |
Vice Chairperson | |
| 23/8/2021 | ||
| 23/8/2021 |
Medway African and Caribbean Association
No (if any) 1179545
Receipts and payments accounts
Period start date Period end date To 4/1/2020 3/31/2021
For the period from
Section A Receipts and payments
Unrestricted Restricted Endowment funds funds funds to the nearest to the nearest £ to the nearest £ £
Total funds
to the nearest £ to the nearest £
A1 Receipts
----- Start of picture text -----
Grants 84,764 - - 84,764
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
84,764 - - 84,764
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 84,764 - - 84,764
A3 Payments
Operational costs 49,593 - - 49,593
Support to Senior Citizens - 26,565 - 26,565
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total [ 49,593 ] 26,565 - 76,158
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 49,593 26,565 - 76,158
Net of receipts/(payments) 35,171 - 26,565 - 8,606
A5 Transfers between funds - - - -
A6 Cash funds last year end - - - -
Cash funds this year end 35,171 - 26,565 - 8,606
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| Section B Statement | of assets and liabilities | at the end of the period | at the end of the period | at the end of the period | at the end of the period | at the end of the period |
|---|---|---|---|---|---|---|
| Unrestricted | Restricted | |||||
| Categories | Details | funds | funds | |||
| to nearest £ | to | nearest £ | ||||
| B1 Cash funds | Bank balance at 1/04/21 Total cash funds |
18,196 - 18,196 |
- - - - |
|||
| (agree balances with receipts and payments account(s)) |
Agreement Error |
Agreement Error | ||||
| Unrestricted | Restricted | |||||
| funds | funds | |||||
| B2 Other monetary assets | Details None |
to nearest £ - |
to |
nearest £ - |
||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| Details | Fund to which asset belongs |
Cost (optional) | ||||
| B3 Investment assets | None | 0 | - - |
|||
| - | ||||||
| - | ||||||
| - | ||||||
| B4 Assets retained for the | Details None |
Fund to which asset belongs |
0 | Cost (optional) - |
||
| charity’s own use | - | |||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| Details | Fund to which liability relates |
Amount due (optional) |
||||
| B5 Liabilities | None | - - |
||||
| - | ||||||
| - | ||||||
| - | ||||||
| Signed by one or two trustees on behalf of all the trustees |
Signature | Name | ||||
| Carol A Stewart David Murray |
Carol A Stewart David Murray |
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CC16a
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Last year
to the nearest £ 38,153 3,379 - - - - - - 41,532
41,532
40,350 3,379 - - - - - - - 43,729
43,729 - 2,197 - - - 2,197
Endowment funds to nearest £
-
OK
Endowment funds to nearest £ - - - - - -
Current value (optional) - - - - -
Current value (optional)
When due (optional) Date of approval 11/19/2021 11/19/2021
(HARNY (OMWJ55K4 Ind•pgnd•nt •xamln•rfs r•port on th• | accounts InO•ynO•I IRport r•) | 117W5 iiJ2Wi