## **Trustees’ Annual Report for the period**
## **From 1[st ] June 2020 Period start date To 30[th] July 2021 Period end date**
**Charity name:** Medway African and Caribbean Association
## **Charity registration number:** 1179545
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To advance any charitable purpose for the
benefit of the inhabitants of Kent and Medway,
in particular, but not exclusively, persons of the
African-Caribbean community, in particular
advancing education and/or assisting in the
provision of facilities for recreation and other
leisure-time activities in the interests of social
welfare with the object of improving the
condition of life for said inhabitants.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The main activities carried out during the
year include the following:
1. Weekly senior citizens project and
activities
2. Windrush project This included
some workshops and a film
3. Hip Hopera Project with Theatre 31
4. Work with schools on diversity
curriculum
5. Online conference on racism
6. Work with partners
7. Applying for funding
8. Media interviews
9. Hip Hopera project with young
people
10. Enaged a senior citizens
coordinator
11. Unveiling of a memorial plaque for
Chatham and William Cuffay|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees of MACA can confirm that we
had had due regard to the guidance issued
by the Charity Commission on public
benefit We further confirm that all the
activities undertaken are for public benefit.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference NA MACA does not make any grants
|Policy on grant making|Para 1.38||
|---|---|---|
|Policy on social investment
including program related
investment|Para 1.38|NA MACA does not make any social
investments|
|Contribution made by
volunteers|Para 1.38|Volunteers make up a substantial
contribution to the work of MACA.
All of the trustees are volunteers, and all
take part in the work of the charity.
This includes applying for funding for the
charity
Organising events and activities for the
public
Attendance at partnership meetings
Volunteers also plan and facilitate the
weekly senior citizens group, in addition
young people and a volunteer youth
coordinator developed activities for young
people|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We have continued to grow and make an
impact across the region, in spite of the
size of the charity.
Our achievements for the year include the
following:
**1. Weekly senior citizens project**
**and activities**
The weekly senior citizens group continues
to grow, in September we were able to
secure funding to recruit a part time
coordinator for 8 days per month. Marva
was previously a volunteer and was
successful in securing the position. She
has developed an excellent relationship
with the group and with partners, and has
organised an extensive range of activities
both in and out of the drop in, as well as
providing support to membrs on their health
and social care needs.
The group has had regular visits from CLO
Bob Mahay, as well as funding and talks
from Public Health and Kent Sports to fund|
activities such as bowling, visits to Kent Life, digital resources to enable members to take part in online activities. The seniors also took part in arts projects and a project with Bright Shadow. We were able to secure additional funding from Kent Community Foundation and Public Health to continue to deliver home cooked meals and hampers for the senior citizens up until the end of 2020. We came together for a meal at Woodlands centre in September, which was covered by ITV Meridian and BBC South East today news We also had a trip to Margate to have lunch at Olbys and have some social time. More activities are planned for the rest of this year. **2. Windrush project This included a mini exhibition and workshop activities** We received just over £12k from the Church Urban Fund to deliver some music and story telling workshops, as well as contribute towards the Hip Hopera project and fund an illuatration project that captured the story of the Windrush generation of MACA. Due to COVID a lot of the activities were held online. The project was coordinated by Yassmin Foster. **3. Hip Hopera project** During 2020-21 we received 15k from Hip Hopera of Arts Council money to fund a Hip Hopera project. The project was coordinated by Lexi Maize, Ola Olwabi and Yassmin Foster. We worked with up to 30 young people from a wide ramge of backgrounds and diversities. The young people wrote the script and songs for the project,the project culminated in a short video charting their experience on the project and lessons learnt, this was showcased in January this year. **4. Work with partners** MACA has continued to grow our relationships with local partners, including Medway Council, the chair and vice chair have quarterly meetings the Chief Executive of Medway Council, meetings with the Chief Executive of the Chatham Historic Dockyard and the CDHT team,
Medway Council Arts team, Public Health, Kent Police, Medway Clinical commissioning team, CVS, Faith fourms, Medway food partnership. MACA has contributed to the Medway Cultural strategy and City of Culture Bid, we have been working with the Education department on the diversity curriculum MACA has also been supporting Medway Cultue Club in the development of a cultural programme for young people, one of the trustees is a volunteer and trustee on their board. Our work with Public Health has involved us championing issues on health inequalities for the Black community, as well as finding ways to encourage activities to promote well being. MACA is a member of Kent Police IPAG and over the past year has been supporting members who continue to experience racism. We have continued our work with the University of Kent on our projects, we jointly organised a conference on racism, as well as spoke out seminars. **5. Online conference** Last year we worked with the University of Kent to organise an online conference on racism, there were nearly 40 people that attended, with presentations from Public Health, The University of Kent, Everett Henry, and young people from MACA, participants were provided with tools to develop a diversity checklist. As a result of the conference we have continued engagement with partners on racism and diversity **6. Work with schools** MACA delivered training to the Thinkng Schools Academies trust on cultural competency, and we continue to provide advice and guidance to shools on diversity **7. MACA in the news** MACA continues to be a regular feature in the local media, our food project and Hip Hopera were featured on BBC and ITV, as well as the Hate crime conference and the PCC Hustings in May this year. MACA continues to work with local media to find stories about the local community.
**8. Memorial Plaque for William and Chatham Cuffay** In November 2020 we received funding to erect a plaque in honor of William and Chatham Cuffay. The plaque was made by the Nubian Jak Memorial Trust, and funded by Medway Council Arts team, SE Unite, Cllr Lady Lola Magdalena Ministries, Chinara Enterprises Ltd, Medway Health Unison branch Medway TUC. The plaque was installed to commemorate the 150[th] anniversary of the death of William Cuffay, it was installed at the Historic Dockyard, Chatham. Due to COVID we had the official unveiling in July this year, with the Mayor of Medway Council Cllr Jan Aldous. .
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|We set the following objectives last year of
which most of them have been achieved
**Recruit a senior citizens coordinator;**
MACA has been able to recruit Marva
Wilson Nabil in September 2020.
**Increase our fundraising activity:**We
have been successful in receiving funding
for a number of projects, to enable us to
deliver key activities during the year.
These funds include
•
The Church Urban Fund Windrush
grant
•
Theatre 31, Icon Theatre and the
Arts Council for a Hip Hopera, to tell
the story of the Windrush generation
•
The University of Kent
•
Kent Police
•
Kent Community Foundation and
The Brook Trust
•
Kent Sports, Sports England and
National Lottery
•
Public Health Medway
•
Youth Music
•
Heritage Lottery funding
•
We continue to receive regular
donations from the public
We also receive in kind funding from
•
Mid Kent College
•
The Chatham Historic Dockyard
•
Medway Council Arts team
•
The University of Kent|
|---|---|---|
|||•
Public Health
We have manged to recruit a small number
of volunteers, who have assisted with our
Home from Home project and help to
organise events with young people
MACA reviewed and revised policies on
safeguarding, financial controls, equality
and diversity, risk assessments, GDPR|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|MACA like many charities has been hit
quite hard by Covid 19, however we ha eve
managed to continue to deliver services,
albeit with limited resources in terms of
staffing.
One of our objectives was to develop a
long-term sustainability plan, with the
support of HLF funding we engaged the
services of Eli Thompson and Michael
Cheesman who developed a long term
business plan ad sustainability plan|
|Other|||
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**Balance carried forwardClosing balance**
£9, 780.71
**Income**
**£84,764**
**Expenditure**
**£76,158**
**Closing balance 1/4/2021**
**£18,196.50**|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|MACA does not have a policy on reserves
as yet.|
|Amount of reserves held|Para 1.22|0|
|Reasons for holding zero
reserves|Para 1.22|Not applicable|
|Details of fund materially in
deficit|Para 1.24|Not applicable|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|As part of our business planning, we are
seeking to develop a sustainability plan,
which will include this.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The majority of the funds received during
the year derived from the following sources
Grants: this constituted over 80% of the
income|
|---|---|---|
|||The remaining income was from donations,
and income from events|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**NA**|
|A description of the principal
risks facing the charity|Para 1.46|MACA has developed its business plan and
sustainability plan, we are working with
partners to undertake a feasibility study to
secure long term funding for our own
building and our long term objectives.|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Individuals who wish to be a trustee need
to submit a written application, the form of
which is available on the MACA website
Applicants are then interviewed by existing
trustee members which include the
Chairperson, a board member, a
representative of the senior citizens and
young people’s group.|
|**Additional information (optional)**
You may choose to include further statements||where relevant about:|
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Safeguarding policy
GDPR policy
Privacy policy
Trustee recruitment pack
Financial controls procedure|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|MACA has a board of trustees who are all
volunteers.
We engage staff on a self employed basis
when we receive funding for specific
projects.
Our strategic partners include Medway
Council, Chatham Historic Dockyard Trust,
Mid Kent College, The University of Kent, ,
Medway CVS, Public Health Medway, Kent
Police|
|Relationship with any
related parties|Para 1.51|**None**|
Other
## **Reference and Administrative details**
|Charity name|Medway African and Caribbean Association|
|---|---|
|Other name the charity uses|MACA|
|Registered charity number|1179545|
|Charity’s principal address|CO
The Sunlight Development Trust
105 Richmond Rd
Gillingham
Kent
ME7 1LX|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
7
8
9
10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Carol Stewart|Chairperson|2018-2021|MACA trustees|
||Patricia Gayle|Vice Chairperson|2018-2021|MACA trustees|
||David Murray|Treasurer|2018-2021|MACA trustees|
||Amanda Halpin|Trustee|2018-2021|MACA trustees|
||Wendell Henry|Trustee|2018-2021|MACA trustees|
||Patricia Cooper|Trustee|2018-2021|MACA trustees|
||Carol Valentine|Trustee|2020-2021|MACA Trustees|
## – Corporate trustees names of the directors at the date the report was approved
**Director name NA**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|**NA**|||
||||
||||
||||
||||
||||
## **Funds held as custodian trustees on behalf of others**
|**Funds held as custodian trustees on behalf of others**|**Funds held as custodian trustees on behalf of others**|**Funds held as custodian trustees on behalf of others**|
|---|---|---|
|Description of the assets
held in this capacity
NA
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects
NA
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets
NA
**Additional information (optional)**
**Names and addresses of advisers (Optional information)**
**Type of**
**adviser**
**Name**
**Address**|||
|**Business**
**advisor**|**Eli Thompson**||
|**Commercial**
**advisor**|**Michael Cheesman**||
||||
||||
## **Names and addresses of advisers (Optional information)**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**NA**
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|Carol Stewart|P Gayle|
|---|---|---|
||Carol Stewart|Trish Gayle|
||
Chairperson|Vice Chairperson|
||23/8/2021||
||23/8/2021||
**Medway African and Caribbean Association**
**No (if any) 1179545**
## **Receipts and payments accounts**
Period start date Period end date **To** 4/1/2020 3/31/2021
**For the period from**
## **Section A Receipts and payments**
**Unrestricted Restricted Endowment funds funds funds to the nearest to the nearest £ to the nearest £ £**
## **Total funds**
**to the nearest £ to the nearest £**
## **A1 Receipts**
**----- Start of picture text -----**
Grants 84,764 - - 84,764
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
84,764 - - 84,764
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 84,764 - - 84,764
A3 Payments
Operational costs 49,593 - - 49,593
Support to Senior Citizens - 26,565 - 26,565
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total [ 49,593 ] 26,565 - 76,158
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 49,593 26,565 - 76,158
Net of receipts/(payments) 35,171 - 26,565 - 8,606
A5 Transfers between funds - - - -
A6 Cash funds last year end - - - -
Cash funds this year end 35,171 - 26,565 - 8,606
**----- End of picture text -----**
|**Section B Statement**|**of assets and liabilities**|**at the end of the period**|**at the end of the period**|**at the end of the period**|**at the end of the period**|**at the end of the period**|
|---|---|---|---|---|---|---|
|||**Unrestricted**|||**Restricted**||
|**Categories**|**Details**|**funds**||||**funds**|
|||**to nearest £**|||**to**|**nearest £**|
|**B1 Cash funds**|Bank balance at 1/04/21
**_Total cash funds_**|
|**18,196**
**-**
**18,196**||
|**-**
**-**
**-**
**-**|
||(agree balances with receipts and payments
account(s))|Agreement Error
|||Agreement Error||
|||**Unrestricted**|||**Restricted**||
|||**funds**||||**funds**|
|**B2 Other monetary assets**|**Details**
None|**to nearest £**
**-**|||**to**
|**nearest £**
**-**|
||||**-**|||**-**|
||||**-**|||**-**|
||||**-**|||**-**|
||||**-**|||**-**|
||||**-**|||**-**|
||**Details**|**Fund to which**
**asset belongs**|||**Cost (optional)**||
|**B3 Investment assets**|None|**0**|||
|**-**
**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|**B4 Assets retained for the**|**Details**
None|**Fund to which**
**asset belongs**||0|**Cost (optional)**
**-**||
|**charity’s own use**||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
||**Details**|**Fund to which**
**liability relates**|||**Amount due**
**(optional)**||
|**B5 Liabilities**|None||||
|**-**
**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|Signed by one or two trustees on
behalf of all the trustees|Signature||Print||Name||
||Carol A Stewart
David Murray||Carol A Stewart
David Murray||||
**----- Start of picture text -----**
CC16a
**----- End of picture text -----**
## **Last year**
**to the nearest £ 38,153 3,379 - - - - - - 41,532**
**41,532**
**40,350 3,379 - - - - - - - 43,729**
**43,729 - 2,197 - - - 2,197**
## **Endowment funds to nearest £**
**-**
OK
**Endowment funds to nearest £ - - - - - -**
**Current value (optional) - - - - -**
**Current value (optional)**
**When due (optional)** Date of approval 11/19/2021 **11/19/2021**
(HARNY (OMWJ55K*4 Ind•pgnd•nt •xamln•rfs r•port on th• |
accounts
InO•ynO•I IR*port
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