Kyffin Place Community Centre
Charity number 1179336
Annual Report and Financial Statements for the year ended 31 March 2024
Kyffin Place Community Centre
Annual Report and Financial Statements for the year ended 31 March 2024
| Contents | Page |
|---|---|
| Trustees' report | 2 to 4 |
| Examiner's report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the accounts | 8 to 14 |
Prepared by West Yorkshire Community Accountancy Service CIO
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Kyffin Place Community Centre
Trustees' report for the year ended 31 March 2024
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates Bianca Llanera Chair
Bianca Llanera Chair Katie Bailey Andrew Sykes (appointed by e:merge (UK) Company Limited) Tom Hughes
Charity number
1179336
Registered in England and Wales
Registered and principal address Bankers
Sutton Community Centre Yorkshire Bank 51 Kyffin Place 14 Broadway Bradford Bradford BD4 8NB BD1 1EZ
Independent examiner
Rhys North ACA
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is a Charitable Incorporated Organisation (CIO) foundation formed on 25 July 2018.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by a resolution passed at a properly convened meeting of the charity trustees. Additionally Bierley Community Association Limited, e:merge (UK) Company Limited and Primetime at the Vine (successor charity to The Vine Trust of St Mary's Laisterdyke) may each appoint one charity trustee.
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Kyffin Place Community Centre
Trustees' report (continued) for the year ended 31 March 2024
Objectives and activities
The charity's objects
To further or benefit the residents of the Sutton Estate, Bradford and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.
In furtherance of these objects but not otherwise, the trustees shall have power:
To establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects.
The charity's main activities
Our aims and objectives are to improve health, increase wealth and build a sense of community.
We are a community centre for local residents providing a wide range of activities and services each day of the week which include Parent & Toddler sessions, Education, Food Pantry, Youth Activities and the Tong Wellbeing Hub. We try to provide something for everyone and hope that through accessing our services members of the community will improve their health and wellbeing, build friendships, develop new skills and find a listening ear.
Public benefit statement
In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the prevention or relief of poverty, the advancement of education and the advancement of health or the saving of lives.
Achievements and performance
As an organisation we turned 5 in the last year and ran a range of events to celebrate this, including our first ever Bonfire Night event!
This year we have continued to deliver the Tong Wellbeing Hub as well as extend this provision to run from multiple venues as well as from our main building. The services within the buildings run 5 days a week ranging from welfare advice, domestic abuse support, mental and physical health support groups, men’s mental health support as well as health MOT’s and general health advice is available.
Through Realise Training Bradford the Holme Centre has continued to deliver adult training 5 days a week for local residents engaging over 500 learners free of charge, as well as providing youth work in an evening 5 days a week in partnership with Emerge.
Raising funds for the organisation continues through our regular hirers remaining from previous years, as well as hosting local elections, NHS training, Bradford Council family support services as well as afternoon teas, fitness classes and other activities for the local community.
Our activity timetable, incorporating all sessions run both internally and by partner organisations, offers holistic provision to the local community with activities appropriate for people aged 0 to 100. Our footfall increased to 600 people a week accessing our buildings for all activities.
In an attempt to keep our spaces welcoming we have redecorated, added new carpets and ceilings at the Holme Centre and have new signage externally. We have also invested in IT infrastructure throughout enabling us to meet NHS data protection standards.
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Kyffin Place Community Centre
Trustees' report (continued) for the year ended 31 March 2024
Financial review
The net income for the year was £14,442, including net income of £28,698 on unrestricted funds and net expenditure of £14,256 on restricted funds, after transfers.
Reserves policy
The charity's free reserves, excluding fixed assets, at the year end were £102,499.
The Trustees have reviewed the charity’s need for reserves in line with guidance issued by the Charity Commission. They consider it prudent that free reserves of 3 to 6 months of running costs are retained to enable the smooth running of the charity and to enable an orderly winding up should the charity need to close. Based on the 2024/2025 budgeted expenditure the target reserves range between £79,850 and £159,700.
Approved by the board of trustees on 12/09/2024
Bianca Llanera (Trustee)
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Kyffin Place Community Centre
Independent examiner's report to the trustees of Kyffin Place Community
Centre
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2024, which are set out on pages 6 to 14.
Responsibilities and basis of report
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
Since the CIO's gross income exceeded £250,000 your examiner must be a fellow of a body listed in section 145 of the 2011 Act.
I confirm that I am qualified to undertake the examination because I am a fellow of ICAEW which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
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3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Rhys North ACA
12/09/2024
West Yorkshire Community Accountancy Service CIO
Stringer House 34 Lupton Street Leeds LS10 2QW
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Kyffin Place Community Centre
Statement of Financial Activities
(including summary income and expenditure account) for the year ended 31 March 2024
| Notes 2024 Unrestricted funds £ Income from: Grants and donations (2) 3,531 Venue hire 45,459 Activity contributions 5,244 Other income 7,806 Interest received 1,174 Total income 63,214 Expenditure on: Salaries and NI (3) 8,143 Activities and trips 8,100 Sessional staff 883 Grant payments (4) - Repairs, maintenance and cleaning 3,862 Utilities - Rent and rates 11,924 Equipment 860 Licenses and subscriptions 1,428 Office costs 950 Bookkeeping services - Insurance 347 Telephone and IT costs 141 Training 1,816 Advertising and publicity 1,403 Independent Examination 1,620 Sundry costs 1,907 Professional Services 605 Depreciation 2,249 Total expenditure 46,238 Net income / (expenditure) 16,976 Transfers between funds 11,722 Net movement in funds 28,698 Fund balances brought forward 82,408 Fund balances carried forward (5) 111,106 |
2024 Restricted funds £ 291,556 - - 437 - 291,993 116,859 71,221 58,457 2,988 6,855 11,098 2,751 7,101 116 1,736 2,178 930 7,636 1,621 1,314 - 211 1,455 - 294,527 (2,534) (11,722) (14,256) 129,821 115,565 |
2024 Total funds £ 295,087 45,459 5,244 8,243 1,174 355,207 125,002 79,321 59,340 2,988 10,717 11,098 14,675 7,961 1,544 2,686 2,178 1,277 7,777 3,437 2,717 1,620 2,118 2,060 2,249 340,765 14,442 - 14,442 212,229 226,671 |
2023 Total funds £ 312,590 36,544 2,377 4,816 - 356,327 82,511 38,084 21,949 38,600 19,021 13,188 4,628 8,649 1,095 1,076 3,625 85 4,533 2,499 5,453 1,500 966 3,600 926 251,988 104,339 - 104,339 107,890 212,229 |
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
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Kyffin Place Community Centre
Balance sheet
| as at 31 March 2024 2024 Unrestricted £ Fixed assets Tangible assets (6) 8,607 Total fixed assets 8,607 Current assets Debtors and prepayments (7) 16,593 Cash at bank 93,358 Total current assets 109,951 Current liabilities: amounts falling due within one year Creditors and accruals (8) 7,452 Total current liabilities 7,452 Net current assets / (liabilities) 102,499 Net assets 111,106 Funds Unrestricted funds 111,106 Restricted funds - Total funds 111,106 |
2024 Restricted £ - - - 115,565 115,565 - - 115,565 115,565 - 115,565 115,565 |
2024 Total £ 8,607 8,607 16,593 208,923 225,516 7,452 7,452 218,064 226,671 111,106 115,565 226,671 |
2023 Total £ 2,778 2,778 46,704 168,416 215,120 5,669 5,669 209,451 212,229 82,408 129,821 212,229 |
|---|---|---|---|
The financial statements were approved by the board of trustees on 12/09/2024
Bianca Llanera (Trustee)
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Notes to the accounts
Kyffin Place Community Centre
for the year ended 31 March 2024
1 Accounting policies
Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
Going concern
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
Incoming resources
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
Grants and donations
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
Expenditure and liabilities
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
Grants payable with performance conditions
Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output.
Grants payable without performance conditions
Where there are no conditions attaching to the grant that enables the donor charity to realistically avoid the commitment, a liability for the full funding obligation must be recognised.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Tangible fixed assets
Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Fixtures & fittings: over 4 years Solar panels: over 5 years
Pensions
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
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Notes to the accounts continued
Kyffin Place Community Centre
for the year ended 31 March 2024
1 Accounting policies continued
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
| 2 Grants and donations BD4 Community Partnership Bradford City Challenge Bradford Metropolitan District Council (BMDC) Bradford VCS Alliance Clarion Futures Power to Change Trust The Leap Semble Network Limited Sport England The Asda Foundation The Northern Powergrid Foundation Bradford Producing Hub Bradford & District Community Empowerment Network Groundworks Housing Associations' Charitable Trust (HACT) Leeds Community Foundation (LCF) Donations Community Actions Bradford & District (CABAD) Bradford City Football Club Community Foundation |
2024 Unrestricted funds £ - - - - - - - - - - - - - - - - - - 3,531 3,531 |
2024 Restricted funds £ 3,000 5,804 99,764 122,427 18,440 4,440 4,000 15,000 1,900 6,660 400 9,601 - - - - - - 120 291,556 |
2024 Total funds £ 3,000 5,804 99,764 122,427 18,440 4,440 4,000 15,000 1,900 6,660 400 9,601 - - - - - - 3,651 295,087 |
2023 Total funds £ - 3,874 51,155 174,962 17,793 - 4,000 25,000 - - - - 2,490 1,900 10,000 11,137 1,118 6,648 2,513 312,590 |
|---|---|---|---|---|
| Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions |
2024 £ 115,855 8,448 (5,000) 5,699 125,002 |
2023 £ 79,132 4,489 (4,489) 3,379 82,511 |
|---|---|---|
3 Staff costs and numbers
The average number of employees during the year was 6.8, being an average of 4.7 full time equivalent (2023: 6.4, 2.9 FTE). There were no employees with emoluments above £60,000.
| Defined contribution pension scheme | 2024 | 2023 |
|---|---|---|
| £ | £ | |
| Costs of the scheme to the charity for the year | 5,699 | 3,379 |
| Amount of any contributions outstanding at the year end | 974 | - |
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Kyffin Place Community Centre
Notes to the accounts continued
for the year ended 31 March 2024
4 Grant making
| Project or activity Leap - Arts Programme VCS Alliance - Tong Wellbeing Hub Total 5 Restricted funds Balance b/f £ The Asda Foundation - BMDC - Suicide Prevention 4,428 Bradford City Challenge - Bradford Producing Hub 1,900 BMDC - Cleaner Streets 690 BMDC - Disability 501 BMDC - Community Building - Clarion - Financial Growth 195 Clarion - Warm Space 1,746 Clarion - Older People 587 Clarion - February Half Term - Clarion - Holmewood Festival - Clarion - Coronation 158 Clarion - Pantry 4,100 Clarion - Utilities - Clarion - Warm Packs - Clarion - Fencing - Clarion - Coach hire - Clarion - Bonfire - BMDC - HSF 2,346 HACT 1,118 VCS Alliance - HPOC - Holmewood Christmas Festival - BMDC - Holmewood Festival 6,300 LCF - Communities in Crisis 6,648 Leap - Creative Partner 3,843 Leap - Arts Programme - Northern Power Grid - Power to Change 2,200 Semble Network - BMDC - Shared Prosperity 6,420 Sport England - CABAD - Start for Life - VCS Alliance - Health Hub 84,084 VCS Alliance - Health Grants 2,557 BDMC - Activity Equipment - BDMC - Development Worker - 129,821 |
Incoming £ 400 - 5,804 - - - 13,448 - 4,440 - 1,200 2,500 - - 3,000 4,200 2,000 600 500 35,069 - 2,725 5,557 5,700 - - 15,000 9,601 4,000 1,900 9,385 6,660 4,440 119,702 - 7,162 27,000 291,993 |
Outgoing £ 400 4,428 5,804 1,900 690 - 13,448 195 4,816 587 1,200 2,500 158 2,658 1,843 2,699 1,718 600 500 37,415 252 1,908 5,557 12,000 6,648 2,054 - 291 3,282 649 15,805 5,320 - 137,919 1,000 750 17,533 294,527 |
2024 Grants to institutions £ 100 2,888 2,988 Transfers £ - - - - - - - - - - - - - - - - - - - - (866) - - - - - - (9,310) - - - - - (1,546) - - - (11,722) |
2023 Grants to institutions £ 14,800 23,800 38,600 Balance c/f £ - - - - - 501 - - 1,370 - - - - 1,442 1,157 1,501 282 - - - - 817 - - - 1,789 15,000 - 2,918 1,251 - 1,340 4,440 64,321 1,557 6,412 9,467 115,565 |
|---|---|---|---|---|
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Kyffin Place Community Centre Notes to the accounts continued for the year ended 31 March 2024
5 Restricted funds continued
Fund name
Purpose of restriction
The Asda Foundation To support summer activities for families. BMDC - Suicide Prevention To establish a mental health support group for men who have attempted suicide or suffered from poor mental health. Bradford City Challenge To support equipment costs at the Sutton and Holme centres. Bradford Producing Hub To help develop an indoor and outdoor spaces in the Holmewood area for arts activities and events. BMDC - Cleaner Streets Social Action event involving young people litter picking and building a boat (extended due to Covid). BMDC - Disability To enable adaptations to be made to the Centre. BMDC - Community Building Towards premises costs. Clarion - Financial Growth Towards costs of providing a benefits advisor, centre support worker and Clarion - Warm Space Towards provision of a warm space for community access. Clarion - Older People To support the provision of support sessions for older people. Clarion - February Half Term Towards the delivery of activities during the February half term. Clarion - Holmewood Festival Towards the delivery of a summer festival in Holmewood. Clarion - Coronation Towards celebrations to support the King's Coronation. Clarion - Pantry Support for food pantry including equipment and food costs. Clarion - Utilities Funding to contribute to centre utilities costs. Clarion - Warm Packs To help people keep warm during the winter period. Clarion - Fencing To contribute towards fencing costs. Clarion - Coach hire To contribute towards the costs of coach hire costs. Clarion - Bonfire To contribute towards the costs of holding a bonfire night celebration. BMDC - HSF To support a food parcel programme and a warm spaces hot food and drinks programme. HACT Holme Centre Warm Space. The transfer relates to income assumed in 2022/2023 not being received. VCS Alliance - HPOC To support engagement with the local community to find solutions to addressing health inequalities. Holmewood Christmas Festival Towards the delivery of a Christmas festival in Holmewood. BMDC - Holmewood Festival Towards running of a summer arts and crafts outdoor festival in Holmewood.
LCF - Communities in Crisis
Leap - Creative Partner Leap - Arts Programme Northern Power Grid
Power to Change
Semble Network BMDC - Shared Prosperity
Sport England CABAD - Start for Life VCS Alliance - Health Hub
VCS Alliance - Health Grants
BDMC - Activity Equipment BDMC - Development Worker
To contribute towards the provision of additional capacity at the wellbeing hub for a warm space, food and advice. Towards an Arts & Awards programme. Towards an Arts & Awards programme. Towards the installation of solar panels and batteries at the Sutton centre. The transfer relates to the capitalisation of the solar panels. Support to provide investment in future planning to develop and grow the CIO, particularly in the areas of digital skills and maturity. Towards running community gym sessions in Holmewood. Funding from the UKSPF Cost of Living Programme for advice worker sessions and food parcels. Towards running community gym sessions in Holmewood. To deliver a Dad's project. To deliver the Tong Wellbeing Hub. The transfer relates to the capitalisation of a cycle unit. To support funding to other organisations providing services as part of the Tong Wellbeing Hub. Towards equipment costs within Holmewood. Towards the costs of a community development worker in Holmewood.
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Kyffin Place Community Centre
Notes to the accounts continued
for the year ended 31 March 2024
| 6 7 **8 ** |
Tangible assets Cost At 1 April 2023 Additions Disposals At 31 March 2024 Depreciation At 1 April 2023 Depn reversed re. disposals Charge for year At 31 March 2024 Net book value At 31 March 2024 At 1 April 2023 Debtors and prepayments Debtors Prepayments Creditors and accruals Creditors Accruals Other creditors |
£ - 9,310 - 9,310 - - 1,862 1,862 7,448 - Solar panels |
£ 3,704 1,546 (3,704) 1,546 926 (926) 387 387 1,159 2,778 2024 £ 12,196 4,397 16,593 2024 £ 4,858 1,620 974 7,452 Fixtures & fittings |
Total £ 3,704 10,856 (3,704) 10,856 926 (926) 2,249 2,249 8,607 2,778 2023 £ 41,344 5,360 46,704 2023 £ 4,169 1,500 - 5,669 |
|---|---|---|---|---|
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Kyffin Place Community Centre
Notes to the accounts continued
for the year ended 31 March 2024
9 Related party transactions
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
Remuneration and benefits received by key management personnel
The total employee benefits received by key management personnel were £32,448 (previous year: £24,194).
| Other transactions with trustees or related parties Has power to appoint a trustee Contribution towards salary costs of Centre Manager. Name of trustee or related party Relationship to charity Description of transaction Has power to appoint a trustee Recharges for secondment of a project worker. Room hire income received. Room hire income received. e:merge (UK) Company Limited e:merge (UK) Company Limited e:merge (UK) Company Limited Primetime Has power to appoint a trustee Has power to appoint a trustee |
2024 £ 3,957 624 9,300 1,413 4,581 |
2023 £ 1,350 - 9,300 1,314 1,350 |
|---|---|---|
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Kyffin Place Community Centre
Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2024
| 2024 2023 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 3,531 6,671 Venue hire 45,459 36,544 Activity contributions 5,244 2,377 Other income 7,806 4,816 Interest received 1,174 - Total income 63,214 50,408 Expenditure Salaries and NI 8,143 11,460 Activities and trips 8,100 4,082 Sessional staff 883 1,410 Grant payments - - Repairs, maintenance and cleaning 3,862 8,618 Utilities - 124 Rent and rates 11,924 4,124 Equipment 860 2,879 Licenses and subscriptions 1,428 826 Office costs 950 528 Bookkeeping services - 712 Insurance 347 85 Telephone and IT costs 141 191 Training 1,816 944 Advertising and publicity 1,403 - Independent Examination 1,620 1,500 Sundry costs 1,907 946 Professional Services 605 - Depreciation 2,249 926 Total expenditure 46,238 39,355 Net income / (expenditure) 16,976 11,053 Transfers between funds 11,722 3,704 Net movement in funds 28,698 14,757 Fund balances brought forward 82,408 67,651 Fund balances carried forward 111,106 82,408 |
2024 Restricted funds £ 291,556 - - 437 - 291,993 116,859 71,221 58,457 2,988 6,855 11,098 2,751 7,101 116 1,736 2,178 930 7,636 1,621 1,314 - 211 1,455 - 294,527 (2,534) (11,722) (14,256) 129,821 115,565 |
2023 Restricted funds £ 305,919 - - - 305,919 71,051 34,002 20,539 38,600 10,403 13,064 504 5,770 269 548 2,913 - 4,342 1,555 5,453 - 20 3,600 - 212,633 93,286 (3,704) 89,582 40,239 129,821 |
2024 Total funds £ 295,087 45,459 5,244 8,243 1,174 355,207 125,002 79,321 59,340 2,988 10,717 11,098 14,675 7,961 1,544 2,686 2,178 1,277 7,777 3,437 2,717 1,620 2,118 2,060 2,249 340,765 14,442 - 14,442 212,229 226,671 |
2023 Total funds £ 312,590 36,544 2,377 4,816 - 356,327 82,511 38,084 21,949 38,600 19,021 13,188 4,628 8,649 1,095 1,076 3,625 85 4,533 2,499 5,453 1,500 966 3,600 926 251,988 104,339 - 104,339 107,890 212,229 |
|---|---|---|---|---|
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