2023-03-31-accounts - Kyffin Place Community Centre

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Kyffin Place Community Centre

Charity number 1179336

Annual Report and Financial Statements

for the year ended 31 March 2023

Kyffin Place Community Centre

Annual Report and Financial Statements for the year ended 31 March 2023

Contents	Page
Trustees' report	2 to 4
Examiner's report	5
Statement of financial activities	6
Balance sheet	7
Notes to the accounts	8 to 14

Prepared by West Yorkshire Community Accountancy Service CIO

Kyffin Place Community Centre

Trustees' report for the year ended 31 March 2023

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Position Chair

Bianca Llanera Chair Katie Bailey Andrew Sykes (appointed by e:merge (UK) Company Limited) Rosie Dixon Tom Hughes

Resigned 17 January 2023 Appointed 27 April 2022

Charity number

1179336

Registered in England and Wales

Registered and principal address

Bankers

Sutton Community Centre Yorkshire Bank 51 Kyffin Place 14 Broadway Bradford Bradford BD4 8NB BD1 1EZ

Independent examiner

Rhys North ACA

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is a Charitable Incorporated Organisation (CIO) foundation formed on 25 July 2018.

Method of recruitment and appointment of trustees

The trustees of the charity are appointed by a resolution passed at a properly convened meeting of the charity trustees. Additionally Bierley Community Association Limited, e:merge (UK) Company Limited and Primetime at the Vine (successor charity to The Vine Trust of St Mary's Laisterdyke) may each appoint one charity trustee.

Kyffin Place Community Centre

Trustees' report (continued) for the year ended 31 March 2023

Objectives and activities

The charity's objects

To further or benefit the residents of the Sutton Estate, Bradford and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.

In furtherance of these objects but not otherwise, the trustees shall have power:

To establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects.

The charity's main activities

Our aims and objectives are to improve health, increase wealth and build a sense of community.

We are a community centre for local residents providing a wide range of activities and services each day of the week which include Parent & Toddler groups, Food Pantry, Employment Support, Youth Activities and general community support. We try to provide something for everyone and hope that through accessing our services members of the community will improve their health and wellbeing, build friendships, develop new skills and find a listening ear.

Public benefit statement

In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the prevention or relief of poverty, the advancement of education and the advancement of health or the saving of lives.

Achievements and performance

This year was another year of growth supporting more people within the community, developing our building further as well as strengthening our policies and procedures as well as developing our Brand. This year we were chosen to be the Well-Being hub for the Tong ward which brought significant growth in our depth of services available to support residents within our building and community as well as growing our staff team and resources available. We now have support services within the building 5 days a week from welfare advice, domestic abuse support, mental and physical health support groups, men's mental health support as well as health MOT’s and health advice available. Another significant development was us opening a second building within Holmewood, known as the Holme Centre which now has adult training 5 days a week for local residents free of charge as well as youth work in an evening 5 days a week in partnership with emerge.

Raising funds for the centre continued with our hirers remaining from previous years, as well as hosting local elections, NHS training, Bradford Council family support services as well as hosting afternoon teas, fitness classes and activities for the local community.

Our centre’s activity timetable, incorporating all sessions run both internally and by partner organisations, offering holistic provision to the local community with activities appropriate for people aged 0 to 100.

Our footfall in the centre increased to 500 people a week accessing our building for all activities. We have again redecorated the centre, as well as invested in our kitchen with a new oven for our well-being groups and our popular residents Christmas dinner.

Kyffin Place Community Centre

Trustees' report (continued) for the year ended 31 March 2023

Financial review

The net income for the year was £104,339, including net income of £14,757 on unrestricted funds and net income of £89,582 on restricted funds, after transfers.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £79,630.

The Trustees have reviewed the charity’s need for reserves in line with guidance issued by the Charity Commission. They consider it prudent that free reserves of 3 to 6 months of running costs are retained. Based on the 2023/2024 budget six months expenditure equates to £103,900.

The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the future of the charity.

Approved by the board of trustees on 21/9/2023

Bianca Llanera (Trustee)

Kyffin Place Community Centre

Independent examiner's report to the trustees of Kyffin Place Community

Centre

I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2023, which are set out on pages 6 to 14.

Responsibilities and basis of report

As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

Since the CIO's gross income exceeded £250,000 your examiner must be a fellow of a body listed in section 145 of the 2011 Act.

I confirm that I am qualified to undertake the examination because I am a fellow of which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Rhys North ACA

28/9/2023

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

Kyffin Place Community Centre

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 March 2023

Notes 2023 Unrestricted funds £ Income from: Grants and donations (2) 6,671 Venue hire 36,544 Activity contributions 2,377 Other income 4,816 Total income 50,408 Expenditure on: Salaries and NI (3) 11,460 Activities and trips 4,082 Sessional staff 1,410 Grant payments (4) - Repairs, maintenance and cleaning 8,618 Utilities 124 Rent and rates 4,124 Equipment 2,879 Licenses and subscriptions 826 Office costs 528 Bookkeeping services 712 Insurance 85 Telephone and IT costs 191 Training 944 Advertising and publicity - Independent Examination 1,500 Sundry costs 946 Professional Services - Depreciation 926 Total expenditure 39,355 Net income / (expenditure) 11,053 Transfers between funds 3,704 Net movement in funds 14,757 Fund balances brought forward 67,651 Fund balances carried forward (5) 82,408	2023 Restricted funds £ 305,919 - - - 305,919 71,051 34,002 20,539 38,600 10,403 13,064 504 5,770 269 548 2,913 - 4,342 1,555 5,453 - 20 3,600 - 212,633 93,286 (3,704) 89,582 40,239 129,821	2023 Total funds £ 312,590 36,544 2,377 4,816 356,327 82,511 38,084 21,949 38,600 19,021 13,188 4,628 8,649 1,095 1,076 3,625 85 4,533 2,499 5,453 1,500 966 3,600 926 251,988 104,339 - 104,339 107,890 212,229	2022 Total funds £ 114,449 21,957 3,184 10,863 150,453 51,141 18,586 1,903 - 10,347 6,519 181 3,147 846 388 2,490 454 6,299 2,223 275 780 599 - - 106,178 44,275 - 44,275 63,615 107,890

All incoming resources and resources expended derive from continuing activities.

Kyffin Place Community Centre

Balance sheet

Balance sheet as at 31 March 2023 2023 Unrestricted £ Fixed assets Tangible assets (6) 2,778 Total fixed assets 2,778 Current assets Debtors and prepayments (7) 42,276 Cash at bank 38,855 Total current assets 81,131 Current liabilities: amounts falling due within one year Creditors and accruals (8) 1,501 Total current liabilities 1,501 Net current assets / (liabilities) 79,630 Net assets 82,408 Funds Unrestricted funds 82,408 Restricted funds - Total funds 82,408	2023 Restricted £ - - 4,428 129,561 133,989 4,168 4,168 129,821 129,821 - 129,821 129,821	2023 Total £ 2,778 2,778 46,704 168,416 215,120 5,669 5,669 209,451 212,229 82,408 129,821 212,229	Restated 2022 Total £ - - 700 107,970 108,670 780 780 107,890 107,890 67,651 40,239 107,890

The financial statements were approved by the board of trustees on 21/9/2023

Bianca Llanera (Trustee)

Notes to the accounts

Kyffin Place Community Centre

for the year ended 31 March 2023

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.

There has been no change to the accounting policies since last year.

The 2022 accounts have been restated as previously they were prepared on a receipts and payments basis. Unrestricted funds have reduced by £80 due to the recognition of £700 debtors and £780 accruals at 31 March 2022. No other changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Tangible fixed assets

Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Fixtures & fittings: over 4 years

Pensions

The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

Kyffin Place Community Centre

Notes to the accounts continued

for the year ended 31 March 2023

2 Grants and donations Bradford City Challenge Bradford Metropolitan District Council (BMDC) Bradford Producing Hub Bradford VCS Alliance Clarion Futures Cnet Groundworks Housing Associations' Charitable Trust (HACT) Leeds Community Foundation (LCF) Power to Change Trust The Leap Arnold Clark The Morrisons Foundation Yorkshire Sport Foundation Donations 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions Bradford City Football Club (BCFC) Community Foundation	2023 Unrestricted funds £ - - 2,500 - - 1,658 - - - - - - - - - 2,513 6,671	2023 Restricted funds £ 3,874 2,490 48,655 1,900 174,962 16,135 10,000 11,137 1,118 6,648 4,000 25,000 - - - - 305,919	2023 Total funds £ 3,874 2,490 51,155 1,900 174,962 17,793 10,000 11,137 1,118 6,648 4,000 25,000 - - - 2,513 312,590 2023 £ 79,132 4,489 (4,489) 3,379 82,511	2022 Total funds £ 3,200 - 45,937 - 2,475 29,027 9,525 - 10,000 - 750 750 5,813 300 6,672 114,449 2022 £ 48,764 2,177 (2,177) 2,377 51,141

The average number of employees during the year was 6.4, being an average of 3.1 full time equivalent (2022: 5, 2.3 FTE). There were no employees with emoluments above £60,000.

Defined contribution pension scheme Costs of the scheme to the charity for the year 4 Grant making Project or activity Leap - Arts Programme VCS Alliance - Tong Wellbeing Hub Total	2023 £ 3,379 2023 Grants to institutions £ 14,800 23,800 38,600	2022 £ 2,377 2022 Grants to institutions £ - - -

Kyffin Place Community Centre

Notes to the accounts continued

for the year ended 31 March 2023

5 Restricted funds Balance b/f £ BMDC - ARG 12,907 BMDC - Suicide Prevention - Bradford City Challenge - Bradford Producing Hub - Bradford VCS - Track & Trace 258 BMDC - Cleaner Streets 690 BMDC - Jubilee - BMDC - Sutton Stars 156 BMDC - Disability 1,574 BMDC - HSF 727 BMDC - Holmewood Festival - Clarion Financial Growth 460 Clarion Warm Space - Clarion Older People 2,000 Clarion Jubilee - Clarion Pantry 2,317 Clarion RRP 5,315 Clarion Utilities - Groundworks ESF 7,425 Funday 79 LCF - Bradford Resilience 3,818 HACT - LCF - Communities in Crisis - Leap - Cinema 436 Leap - Creative Partner - Morrisons 2,077 Bradford City Community Foundation - Power to Change - BMDC - Shared Prosperity - VCS Alliance - Health Hub - BMDC - Lighting - VCS Alliance - Health Grants - 40,239	Incoming £ - 10,000 3,874 1,900 - - 235 - - 27,700 6,300 - 8,535 - 500 4,100 - 3,000 11,137 - - 1,118 6,648 - 25,000 - 2,490 4,000 6,420 145,570 8,000 29,392 305,919	Outgoing £ 12,907 5,572 170 - 258 - 235 156 1,073 26,081 - 265 6,789 1,413 342 2,317 5,315 3,000 18,562 79 3,818 - - 436 21,157 2,077 2,490 1,800 - 61,486 8,000 26,835 212,633	Transfers £ - - (3,704) - - - - - - - - - - - - - - - - - - - - - - - - - - - - - (3,704)	Balance c/f £ - 4,428 - 1,900 - 690 - - 501 2,346 6,300 195 1,746 587 158 4,100 - - - - - 1,118 6,648 - 3,843 - - 2,200 6,420 84,084 - 2,557 129,821

For restricted fund descriptions see next page.

Kyffin Place Community Centre Notes to the accounts continued for the year ended 31 March 2023

5 Restricted funds continued

Fund name

BMDC - ARG BMDC - Suicide Prevention

Bradford City Challenge

Bradford Producing Hub

Bradford VCS - Track & Trace BMDC - Cleaner Streets

BMDC - Jubilee BMDC - Sutton Stars BMDC - Disability BMDC - HSF

BMDC - Holmewood Festival Clarion Financial Growth

Clarion Warm Space Clarion Older People Clarion Jubilee Clarion Pantry Clarion RRP Clarion Utilities Groundworks ESF Funday LCF - Bradford Resilience HACT LCF - Communities in Crisis

Leap - Cinema Leap - Creative Partner Morrisons Bradford City Community Foundation

Power to Change

BMDC - Shared Prosperity

VCS Alliance - Health Hub BMDC - Lighting VCS Alliance - Health Grants

Purpose of restriction

Towards cost of employment support programme and core costs. To establish a mental health support group for men who have attempted suicide or suffered from poor mental health. Towards the purchase of equipment for the centre. The transfer relates to the capitalisation of equipment.

To help develop an indoor and outdoor spaces in the Holmewood area for arts activities and events.

To fund covid-19 track and trace scheme. Social Action event involving young people litter picking and building a boat (extended due to Covid). Towards a celebration event to mark the Queen’s Jubilee. Funding towards the Sutton Stars project. To enable adaptations to be made to the Centre. To support a food parcel programme and a warm spaces hot food and drinks programme.

Towards running of a summer arts and crafts outdoor festival in Holmewood. Towards costs of providing a benefits advisor, centre support worker and core costs.

Towards provision of a warm space for community access. To support the provision of support sessions for older people. Towards celebrations to support the queen's Jubilee and King's Coronation. Support for food pantry including equipment and food costs. Towards the salary of a family support worker. Funding to contribute to centre utilities costs. To support the employment support programme. Towards running a community games event. Covid response grant building capacity within the organisation. Holme Centre Warm Space

To contribute towards the provision of additional capacity at the wellbeing hub for a warm space, food and advice.

To support costs associated with cinema equipment. Towards an Arts & Awards programme. Funding towards the Sutton Stars project. To contribute towards CCTV and lighting costs as well as the running of a support group for young girls. Support to provide investment in future planning to develop and grow the CIO, particularly in the areas of digital skills and maturity. Funding from the UKSPF Cost of Living Programme for advice worker sessions and food parcels. To deliver the Tong Wellbeing Hub. To contribute towards lighting replacement costs at the centre. To support funding to other organisations providing services as part of the Tong Wellbeing Hub.

Kyffin Place Community Centre

Notes to the accounts continued

for the year ended 31 March 2023

6 7 8	Tangible assets Cost At 1 April 2022 Additions At 31 March 2023 Depreciation At 1 April 2022 Charge for year At 31 March 2023 Net book value At 31 March 2023 At 31 March 2022 Debtors and prepayments Debtors Prepayments Creditors and accruals Creditors Accruals	£ - 3,704 3,704 - 926 926 2,778 - 2023 £ 41,344 5,360 46,704 2023 £ 4,169 1,500 5,669 Fixtures & fittings	Total £ - 3,704 3,704 - 926 926 2,778 - 2022 £ 700 - 700 2022 £ - 780 780

Kyffin Place Community Centre

Notes to the accounts continued

for the year ended 31 March 2023

9 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Remuneration and benefits received by key management personnel

The total employee benefits received by key management personnel were £24,194 (previous year: £19,790).

Other transactions with trustees or related parties

Other transactions with trustees or related parties Lisa Normington Contribution towards salary costs of Centre Manager Name of trustee or related party Relationship to charity Description of transaction Wife of trustee Admin and finance services Has power to appoint a trustee e:merge (UK) Company Limited	2023 £ 1,350 - 1,350	2022 £ - 1,200 1,200

Kyffin Place Community Centre

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2023

2023 2022 Unrestricted Unrestricted funds funds £ £ Income Grants and donations 6,671 19,446 Venue hire 36,544 21,957 Activity contributions 2,377 3,184 Other income 4,816 10,863 Total income 50,408 55,450 Expenditure Salaries and NI 11,460 14,576 Activities and trips 4,082 4,906 Sessional staff 1,410 724 Grant payments - - Repairs, maintenance and cleaning 8,618 5,497 Utilities 124 - Rent and rates 4,124 81 Equipment 2,879 617 Licenses and subscriptions 826 399 Office costs 528 388 Bookkeeping services 712 1,460 Insurance 85 454 Telephone and IT costs 191 533 Training 944 732 Advertising and publicity - 20 Independent Examination 1,500 780 Sundry costs 946 599 Professional Services - - Depreciation 926 - Total expenditure 39,355 31,766 Net income / (expenditure) 11,053 23,684 Transfers between funds 3,704 - Net movement in funds 14,757 23,684 Fund balances brought forward 67,651 43,967 Fund balances carried forward 82,408 67,651	2023 Restricted funds £ 305,919 - - - 305,919 71,051 34,002 20,539 38,600 10,403 13,064 504 5,770 269 548 2,913 - 4,342 1,555 5,453 - 20 3,600 - 212,633 93,286 (3,704) 89,582 40,239 129,821	2022 Restricted funds £ 95,003 - - - 95,003 36,565 13,680 1,179 4,850 6,519 100 2,530 447 - 1,030 - 5,766 1,491 255 - - - - 74,412 20,591 - 20,591 19,648 40,239	2023 Total funds £ 312,590 36,544 2,377 4,816 356,327 82,511 38,084 21,949 38,600 19,021 13,188 4,628 8,649 1,095 1,076 3,625 85 4,533 2,499 5,453 1,500 966 3,600 926 251,988 104,339 - 104,339 107,890 212,229	2022 Total funds £ 114,449 21,957 3,184 10,863 150,453 51,141 18,586 1,903 - 10,347 6,519 181 3,147 846 388 2,490 454 6,299 2,223 275 780 599 - - 106,178 44,275 - 44,275 63,615 107,890