## Kyffin Place Community Centre
Charity number 1179336
Annual Report and Financial Statements
for the year ended 31 March 2023
## Kyffin Place Community Centre
Annual Report and Financial Statements for the year ended 31 March 2023
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 4|
|Examiner's report|5|
|Statement of financial activities|6|
|Balance sheet|7|
|Notes to the accounts|8 to 14|
## **Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Kyffin Place Community Centre
## Trustees' report for the year ended 31 March 2023
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
**Position** Chair
Bianca Llanera Chair Katie Bailey Andrew Sykes (appointed by e:merge (UK) Company Limited) Rosie Dixon Tom Hughes
Resigned 17 January 2023 Appointed 27 April 2022
## **Charity number**
## 1179336
Registered in England and Wales
## **Registered and principal address**
## **Bankers**
Sutton Community Centre Yorkshire Bank 51 Kyffin Place 14 Broadway Bradford Bradford BD4 8NB BD1 1EZ
## **Independent examiner**
Rhys North ACA
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) foundation formed on 25 July 2018.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by a resolution passed at a properly convened meeting of the charity trustees. Additionally Bierley Community Association Limited, e:merge (UK) Company Limited and Primetime at the Vine (successor charity to The Vine Trust of St Mary's Laisterdyke) may each appoint one charity trustee.
2
## Kyffin Place Community Centre
## Trustees' report (continued) for the year ended 31 March 2023
## **Objectives and activities**
## **The charity's objects**
To further or benefit the residents of the Sutton Estate, Bradford and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.
In furtherance of these objects but not otherwise, the trustees shall have power:
To establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects.
## **The charity's main activities**
Our aims and objectives are to improve health, increase wealth and build a sense of community.
We are a community centre for local residents providing a wide range of activities and services each day of the week which include Parent & Toddler groups, Food Pantry, Employment Support, Youth Activities and general community support. We try to provide something for everyone and hope that through accessing our services members of the community will improve their health and wellbeing, build friendships, develop new skills and find a listening ear.
## **Public benefit statement**
In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the prevention or relief of poverty, the advancement of education and the advancement of health or the saving of lives.
## **Achievements and performance**
This year was another year of growth supporting more people within the community, developing our building further as well as strengthening our policies and procedures as well as developing our Brand. This year we were chosen to be the Well-Being hub for the Tong ward which brought significant growth in our depth of services available to support residents within our building and community as well as growing our staff team and resources available. We now have support services within the building 5 days a week from welfare advice, domestic abuse support, mental and physical health support groups, men's mental health support as well as health MOT’s and health advice available. Another significant development was us opening a second building within Holmewood, known as the Holme Centre which now has adult training 5 days a week for local residents free of charge as well as youth work in an evening 5 days a week in partnership with emerge.
Raising funds for the centre continued with our hirers remaining from previous years, as well as hosting local elections, NHS training, Bradford Council family support services as well as hosting afternoon teas, fitness classes and activities for the local community.
Our centre’s activity timetable, incorporating all sessions run both internally and by partner organisations, offering holistic provision to the local community with activities appropriate for people aged 0 to 100.
Our footfall in the centre increased to 500 people a week accessing our building for all activities. We have again redecorated the centre, as well as invested in our kitchen with a new oven for our well-being groups and our popular residents Christmas dinner.
3
## Kyffin Place Community Centre
## Trustees' report (continued) for the year ended 31 March 2023
## **Financial review**
The net income for the year was £104,339, including net income of £14,757 on unrestricted funds and net income of £89,582 on restricted funds, after transfers.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £79,630.
The Trustees have reviewed the charity’s need for reserves in line with guidance issued by the Charity Commission. They consider it prudent that free reserves of 3 to 6 months of running costs are retained. Based on the 2023/2024 budget six months expenditure equates to £103,900.
The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the future of the charity.
Approved by the board of trustees on 21/9/2023
Bianca Llanera (Trustee)
4
## Kyffin Place Community Centre
## Independent examiner's report to the trustees of Kyffin Place Community
## Centre
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2023, which are set out on pages 6 to 14.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
Since the CIO's gross income exceeded £250,000 your examiner must be a fellow of a body listed in section 145 of the 2011 Act.
I confirm that I am qualified to undertake the examination because I am a fellow of which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Rhys North ACA
28/9/2023
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
5
## Kyffin Place Community Centre
## Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 31 March 2023
|Notes
2023
Unrestricted
funds
£
**Income from:**
Grants and donations
(2)
6,671
Venue hire
36,544
Activity contributions
2,377
Other income
4,816
**Total income**
50,408
**Expenditure on:**
Salaries and NI
(3)
11,460
Activities and trips
4,082
Sessional staff
1,410
Grant payments
(4)
-
Repairs, maintenance and cleaning
8,618
Utilities
124
Rent and rates
4,124
Equipment
2,879
Licenses and subscriptions
826
Office costs
528
Bookkeeping services
712
Insurance
85
Telephone and IT costs
191
Training
944
Advertising and publicity
-
Independent Examination
1,500
Sundry costs
946
Professional Services
-
Depreciation
926
**Total expenditure**
39,355
**Net income / (expenditure)**
11,053
**Transfers between funds**
3,704
**Net movement in funds**
14,757
**Fund balances brought forward**
67,651
**Fund balances carried forward**
(5)
82,408|2023
Restricted
funds
£
305,919
-
-
-
305,919
71,051
34,002
20,539
38,600
10,403
13,064
504
5,770
269
548
2,913
-
4,342
1,555
5,453
-
20
3,600
-
212,633
93,286
(3,704)
89,582
40,239
129,821|2023
Total
funds
£
312,590
36,544
2,377
4,816
356,327
82,511
38,084
21,949
38,600
19,021
13,188
4,628
8,649
1,095
1,076
3,625
85
4,533
2,499
5,453
1,500
966
3,600
926
251,988
104,339
-
104,339
107,890
212,229|2022
Total
funds
£
114,449
21,957
3,184
10,863
150,453
51,141
18,586
1,903
-
10,347
6,519
181
3,147
846
388
2,490
454
6,299
2,223
275
780
599
-
-
106,178
44,275
-
44,275
63,615
107,890|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
6
## Kyffin Place Community Centre
## Balance sheet
|Balance sheet
as at 31 March 2023
2023
Unrestricted
£
**Fixed assets**
Tangible assets
(6)
2,778
**Total fixed assets**
2,778
**Current assets**
Debtors and prepayments
(7)
42,276
Cash at bank
38,855
**Total current assets**
81,131
**Current liabilities:**
**amounts falling due within one year**
Creditors and accruals
(8)
1,501
**Total current liabilities**
1,501
**Net current assets / (liabilities)**
79,630
**Net assets**
82,408
**Funds**
Unrestricted funds
82,408
Restricted funds
-
**Total funds**
82,408|2023
Restricted
£
-
-
4,428
129,561
133,989
4,168
4,168
129,821
129,821
-
129,821
129,821|2023
Total
£
2,778
2,778
46,704
168,416
215,120
5,669
5,669
209,451
212,229
82,408
129,821
212,229|Restated
2022
Total
£
-
-
700
107,970
108,670
780
780
107,890
107,890
67,651
40,239
107,890|
|---|---|---|---|
The financial statements were approved by the board of trustees on 21/9/2023
Bianca Llanera (Trustee)
7
Notes to the accounts
## Kyffin Place Community Centre
## for the year ended 31 March 2023
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
There has been no change to the accounting policies since last year.
The 2022 accounts have been restated as previously they were prepared on a receipts and payments basis. Unrestricted funds have reduced by £80 due to the recognition of £700 debtors and £780 accruals at 31 March 2022. No other changes have been made to the accounts for previous years.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Tangible fixed assets**
Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Fixtures & fittings: over 4 years
## **Pensions**
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
8
## Kyffin Place Community Centre
## Notes to the accounts continued
## for the year ended 31 March 2023
|**2 Grants and donations**
Bradford City Challenge
Bradford Metropolitan District Council (BMDC)
Bradford Producing Hub
Bradford VCS Alliance
Clarion Futures
Cnet
Groundworks
Housing Associations' Charitable Trust (HACT)
Leeds Community Foundation (LCF)
Power to Change Trust
The Leap
Arnold Clark
The Morrisons Foundation
Yorkshire Sport Foundation
Donations
**3 Staff costs and numbers**
Gross salaries
Social security costs
Employment allowance
Pensions
Bradford City Football Club (BCFC)
Community Foundation|2023
Unrestricted
funds
£
-
-
2,500
-
-
1,658
-
-
-
-
-
-
-
-
-
2,513
6,671|2023
Restricted
funds
£
3,874
2,490
48,655
1,900
174,962
16,135
10,000
11,137
1,118
6,648
4,000
25,000
-
-
-
-
305,919|2023
Total
funds
£
3,874
2,490
51,155
1,900
174,962
17,793
10,000
11,137
1,118
6,648
4,000
25,000
-
-
-
2,513
312,590
2023
£
79,132
4,489
(4,489)
3,379
82,511|2022
Total
funds
£
3,200
-
45,937
-
2,475
29,027
9,525
-
10,000
-
750
750
5,813
300
6,672
114,449
2022
£
48,764
2,177
(2,177)
2,377
51,141|
|---|---|---|---|---|
The average number of employees during the year was 6.4, being an average of 3.1 full time equivalent (2022: 5, 2.3 FTE). There were no employees with emoluments above £60,000.
|**Defined contribution pension scheme**
Costs of the scheme to the charity for the year
**4 Grant making**
**Project or activity**
Leap - Arts Programme
VCS Alliance - Tong Wellbeing Hub
Total|2023
£
3,379
2023
Grants to
institutions
£
14,800
23,800
38,600|2022
£
2,377
2022
Grants to
institutions
£
-
-
-|
|---|---|---|
9
## Kyffin Place Community Centre
## Notes to the accounts continued
## for the year ended 31 March 2023
|**5 Restricted funds**
Balance b/f
£
BMDC - ARG
12,907
BMDC - Suicide Prevention
-
Bradford City Challenge
-
Bradford Producing Hub
-
Bradford VCS - Track & Trace
258
BMDC - Cleaner Streets
690
BMDC - Jubilee
-
BMDC - Sutton Stars
156
BMDC - Disability
1,574
BMDC - HSF
727
BMDC - Holmewood Festival
-
Clarion Financial Growth
460
Clarion Warm Space
-
Clarion Older People
2,000
Clarion Jubilee
-
Clarion Pantry
2,317
Clarion RRP
5,315
Clarion Utilities
-
Groundworks ESF
7,425
Funday
79
LCF - Bradford Resilience
3,818
HACT
-
LCF - Communities in Crisis
-
Leap - Cinema
436
Leap - Creative Partner
-
Morrisons
2,077
Bradford City Community Foundation
-
Power to Change
-
BMDC - Shared Prosperity
-
VCS Alliance - Health Hub
-
BMDC - Lighting
-
VCS Alliance - Health Grants
-
40,239|Incoming
£
-
10,000
3,874
1,900
-
-
235
-
-
27,700
6,300
-
8,535
-
500
4,100
-
3,000
11,137
-
-
1,118
6,648
-
25,000
-
2,490
4,000
6,420
145,570
8,000
29,392
305,919|Outgoing
£
12,907
5,572
170
-
258
-
235
156
1,073
26,081
-
265
6,789
1,413
342
2,317
5,315
3,000
18,562
79
3,818
-
-
436
21,157
2,077
2,490
1,800
-
61,486
8,000
26,835
212,633|Transfers
£
-
-
(3,704)
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
(3,704)|Balance c/f
£
-
4,428
-
1,900
-
690
-
-
501
2,346
6,300
195
1,746
587
158
4,100
-
-
-
-
-
1,118
6,648
-
3,843
-
-
2,200
6,420
84,084
-
2,557
129,821|
|---|---|---|---|---|
For restricted fund descriptions see next page.
10
Kyffin Place Community Centre Notes to the accounts continued for the year ended 31 March 2023
## **5 Restricted funds continued**
**Fund name**
BMDC - ARG BMDC - Suicide Prevention
Bradford City Challenge
Bradford Producing Hub
Bradford VCS - Track & Trace BMDC - Cleaner Streets
BMDC - Jubilee BMDC - Sutton Stars BMDC - Disability BMDC - HSF
BMDC - Holmewood Festival Clarion Financial Growth
Clarion Warm Space Clarion Older People Clarion Jubilee Clarion Pantry Clarion RRP Clarion Utilities Groundworks ESF Funday LCF - Bradford Resilience HACT LCF - Communities in Crisis
Leap - Cinema Leap - Creative Partner Morrisons Bradford City Community Foundation
Power to Change
BMDC - Shared Prosperity
VCS Alliance - Health Hub BMDC - Lighting VCS Alliance - Health Grants
## **Purpose of restriction**
Towards cost of employment support programme and core costs. To establish a mental health support group for men who have attempted suicide or suffered from poor mental health. Towards the purchase of equipment for the centre. The transfer relates to the capitalisation of equipment.
To help develop an indoor and outdoor spaces in the Holmewood area for arts activities and events.
To fund covid-19 track and trace scheme. Social Action event involving young people litter picking and building a boat (extended due to Covid). Towards a celebration event to mark the Queen’s Jubilee. Funding towards the Sutton Stars project. To enable adaptations to be made to the Centre. To support a food parcel programme and a warm spaces hot food and drinks programme.
Towards running of a summer arts and crafts outdoor festival in Holmewood. Towards costs of providing a benefits advisor, centre support worker and core costs.
Towards provision of a warm space for community access. To support the provision of support sessions for older people. Towards celebrations to support the queen's Jubilee and King's Coronation. Support for food pantry including equipment and food costs. Towards the salary of a family support worker. Funding to contribute to centre utilities costs. To support the employment support programme. Towards running a community games event. Covid response grant building capacity within the organisation. Holme Centre Warm Space
To contribute towards the provision of additional capacity at the wellbeing hub for a warm space, food and advice.
To support costs associated with cinema equipment. Towards an Arts & Awards programme. Funding towards the Sutton Stars project. To contribute towards CCTV and lighting costs as well as the running of a support group for young girls. Support to provide investment in future planning to develop and grow the CIO, particularly in the areas of digital skills and maturity. Funding from the UKSPF Cost of Living Programme for advice worker sessions and food parcels. To deliver the Tong Wellbeing Hub. To contribute towards lighting replacement costs at the centre. To support funding to other organisations providing services as part of the Tong Wellbeing Hub.
11
## Kyffin Place Community Centre
## Notes to the accounts continued
## for the year ended 31 March 2023
|**6 **
**7 **
**8 **|**Tangible assets**
**Cost**
At 1 April 2022
Additions
At 31 March 2023
**Depreciation**
At 1 April 2022
Charge for year
At 31 March 2023
**Net book value**
At 31 March 2023
At 31 March 2022
**Debtors and prepayments**
Debtors
Prepayments
**Creditors and accruals**
Creditors
Accruals|£
-
3,704
3,704
-
926
926
2,778
-
2023
£
41,344
5,360
46,704
2023
£
4,169
1,500
5,669
Fixtures &
fittings|Total
£
-
3,704
3,704
-
926
926
2,778
-
2022
£
700
-
700
2022
£
-
780
780|
|---|---|---|---|
12
## Kyffin Place Community Centre
## Notes to the accounts continued
for the year ended 31 March 2023
## **9 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
## **Remuneration and benefits received by key management personnel**
The total employee benefits received by key management personnel were £24,194 (previous year: £19,790).
## **Other transactions with trustees or related parties**
|**Other transactions with trustees or related parties**
Lisa Normington
Contribution towards salary
costs of Centre Manager
**Name of trustee**
**or related party**
**Relationship to**
**charity**
**Description of transaction**
Wife of trustee
Admin and finance services
Has power to
appoint a trustee
e:merge (UK) Company
Limited|2023
£
1,350
-
1,350|2022
£
-
1,200
1,200|
|---|---|---|
13
## Kyffin Place Community Centre
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2023
|2023
2022
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants and donations
6,671
19,446
Venue hire
36,544
21,957
Activity contributions
2,377
3,184
Other income
4,816
10,863
**Total income**
50,408
55,450
**Expenditure**
Salaries and NI
11,460
14,576
Activities and trips
4,082
4,906
Sessional staff
1,410
724
Grant payments
-
-
Repairs, maintenance and cleaning
8,618
5,497
Utilities
124
-
Rent and rates
4,124
81
Equipment
2,879
617
Licenses and subscriptions
826
399
Office costs
528
388
Bookkeeping services
712
1,460
Insurance
85
454
Telephone and IT costs
191
533
Training
944
732
Advertising and publicity
-
20
Independent Examination
1,500
780
Sundry costs
946
599
Professional Services
-
-
Depreciation
926
-
**Total expenditure**
39,355
31,766
**Net income / (expenditure)**
11,053
23,684
**Transfers between funds**
3,704
-
**Net movement in funds**
14,757
23,684
**Fund balances brought forward**
67,651
43,967
**Fund balances carried forward**
82,408
67,651|2023
Restricted
funds
£
305,919
-
-
-
305,919
71,051
34,002
20,539
38,600
10,403
13,064
504
5,770
269
548
2,913
-
4,342
1,555
5,453
-
20
3,600
-
212,633
93,286
(3,704)
89,582
40,239
129,821|2022
Restricted
funds
£
95,003
-
-
-
95,003
36,565
13,680
1,179
4,850
6,519
100
2,530
447
-
1,030
-
5,766
1,491
255
-
-
-
-
74,412
20,591
-
20,591
19,648
40,239|2023
Total
funds
£
312,590
36,544
2,377
4,816
356,327
82,511
38,084
21,949
38,600
19,021
13,188
4,628
8,649
1,095
1,076
3,625
85
4,533
2,499
5,453
1,500
966
3,600
926
251,988
104,339
-
104,339
107,890
212,229|2022
Total
funds
£
114,449
21,957
3,184
10,863
150,453
51,141
18,586
1,903
-
10,347
6,519
181
3,147
846
388
2,490
454
6,299
2,223
275
780
599
-
-
106,178
44,275
-
44,275
63,615
107,890|
|---|---|---|---|---|
14