2021-03-31-accounts - Kyffin Place Community Centre

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Kyffin Place Community Centre

Charity number 1179336

Annual Report and Financial Statements

for the year ended 31 March 2021

Kyffin Place Community Centre

Annual Report and Financial Statements

for the year ended 31 March 2021

Contents	Page
Trustees' report	2 to 4
Examiner's report	5
Receipts and payments account	6
Statement of assets and liabilities	7
Notes to the accounts	8 to 12

Prepared by West Yorkshire Community Accounting Service

Kyffin Place Community Centre

Trustees' report for the year ended 31 March 2021

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Robert Normington (Bierley Community Chair to September Association Limited) 2021 Andrew Sykes (e:merge (UK) Company Chair from September Limited) 2021 Bianca Llanera Rosie Dixon Appointed 2 December 2020

Charity number

The charity was registered with the Charity Commission for England and Wales, number 1179336, on 25 July 2018.

Principal address

Bankers

51 Kyffin Place Yorkshire Bank Bradford 14 Broadway BD4 8NB Bradford BD1 1EZ

Independent examiner

Rhys North ACA West Yorkshire Community Accounting Service Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is a Charitable Incorporated Organisation (CIO) formed on 25 July 2018.

Method of recruitment and appointment of trustees

The trustees of the charity are appointed by a resolution passed at a properly convened meeting of the charity trustees. Additionally Bierley Community Association Limited, e:merge (UK) Company Limited and Primetime at the Vine (successor charity to The Vine Trust of St Mary's Laisterdyke) may each appoint one charity trustee.

Kyffin Place Community Centre

Trustees' report (continued) for the year ended 31 March 2021

Objectives and activities

The charity's objects

To further or benefit the residents of the Sutton Estate, Bradford and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.

In furtherance of these objects but not otherwise, the trustees shall have power:

To establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects.

The charity's main activities

Our aims and objectives are to improve health, increase wealth and build a sense of community.

We are a community centre for local residents providing a wide range of activities and services each day of the week which include Parent & Toddler groups, Food Pantry, Employment Support, Youth Activities and general community support throughout the Covid 19 pandemic. We try to provide something for everyone and hope that through accessing our services members of the community will improve their health and wellbeing, build friendships, develop new skills and find a listening ear.

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the prevention or relief of poverty, the advancement of education and the advancement of health or the saving of lives.

Achievements and performance

This was the year no-one expected or predicted, yet as a centre we have managed to ride the wave of uncertainty and have come out of this year in a stronger position than when we entered the financial year with a year full of growth and change.

Our staff team has grown from one person, seconded from a partner organisation to now having a team of 3 people within this year. We appointed our Centre Manager for 20 hours per week, and employed a Family Outreach Worker all starting during lockdown. During October we then grew the team further, employing our Employment Outreach Worker.

l Our tenants remained with us throughout the Covid period and we gained more hirers when restrictions allowed.
l We ensured our centre was open throughout the pandemic, becoming a food distribution hub for local people.
l We delivered training onsite in a Covid secure way, as well as providing space for families to access WiFi so children could continue their learning.
l Through the European Social Fund we employed an Employment Support Worker to run an Employment and Training Support Programme where 60% of participants moved into work or further training.
l Opened and grew our Food Pantry offer.
l Provided support groups to children (under 5’s) and parents throughout the pandemic.
l Ran detached youth work sessions during lockdown in partnership with Emerge to ensure young people were supported.
l Our centre’s activity timetable, incorporating all sessions run both internally and by partner organisations, offer 360 degrees of provision to the local community with activities appropriate for people aged 0 to 100.
l Provided support to over 400 people throughout the year.
l Delivered over 500 food hampers throughout the pandemic.

Kyffin Place Community Centre

Trustees' report (continued) for the year ended 31 March 2021

Financial review

The net receipts for the year was £59,211, including net receipts of £39,653 on unrestricted funds and net receipts of £19,558 on restricted funds.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £44,567.

The Trustees have reviewed the charity’s need for reserves in line with guidance issued by the Charity Commission. They consider it prudent that free reserves of 3 to 6 months of running costs are retained. Based on the 2021/2022 budget six months expenditure equates to £43,623.

At the time of signing these accounts the charity has been impacted by the global Covid-19 virus. The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity's ability to meet its liabilities as they fall due.

Signed on behalf of the board of trustees on 26/1/2022

Andrew Sykes (Trustee)

Kyffin Place Community Centre

Independent examiner's report to the trustees of Kyffin Place Community Centre Charitable Incorporated Organisation ('the CIO')

I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2021, which are set out on pages 6 to 12.

Responsibilities and basis of report

As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the CIO as required by section 130 of the Act; or 2 the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Rhys North ACA

27/1/2022

West Yorkshire Community Accounting Service

Stringer House 34 Lupton Street Leeds LS10 2QW

Kyffin Place Community Centre

Receipts and payments account for the year ended 31 March 2021

Notes 2021 Unrestricted funds £ Receipts Grants and donations (2) 25,527 Venue hire 11,704 Activity contributions 2,913 Services 2,737 Total receipts 42,881 Payments Salaries and NI (3) 900 Management costs - Activities and trips 484 Sessional staff 422 Repairs, maintenance and cleaning 116 Utilities 326 Rates - Equipment 118 Licenses and subscriptions 18 Office costs 152 Bookkeeping services 110 Fundraising - Insurance - Telephone and IT costs 468 Training 88 Advertising and publicity - Independent Examination - Sundry costs 26 Total payments 3,228 39,653 Fund balances brought forward 4,914 Fund balances carried forward (4) 44,567 Net receipts / (payments)	2021 Restricted funds £ 96,239 - - - 96,239 28,859 - 20,764 6,853 2,617 6,690 2,029 1,396 1,253 713 - 1,200 453 2,748 20 319 600 167 76,681 19,558 90 19,648	2021 Total funds £ 121,766 11,704 2,913 2,737 139,120 29,759 - 21,248 7,275 2,733 7,016 2,029 1,514 1,271 865 110 1,200 453 3,216 108 319 600 193 79,909 59,211 5,004 64,215	2020 Total funds £ 18,652 19,497 679 - 38,828 335 16,400 759 - 5,820 6,622 - - - - 1,330 3,840 461 314 350 - - - 36,231 2,597 2,407 5,004

Kyffin Place Community Centre Statement of assets and liabilities

as at 31 March 2021 2021 Unrestricted £ Cash funds Cash at bank 44,567 Total cash funds 44,567 Other monetary assets Clarion Futures - Utilities Bradford City Challenge Bramley Baths Other debtors Liabilities Independent examination HMRC	2021 Restricted £ 19,648 19,648	2021 Total £ 64,215 64,215 £ 3,000 1,200 4,030 275 8,505 £ 600 286 886	2020 Total £ 5,004 5,004

Approval of the accounts

The financial statements were approved by the board of trustees on 26/1/2022

Andrew Sykes (Trustee)

Kyffin Place Community Centre

Notes to the accounts

for the year ended 31 March 2021

1 Accounting policies

Basis of accounting

The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.

There has been no change to the accounting policies since last year.

No changes have been made to the accounts for previous years.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

Kyffin Place Community Centre

Notes to the accounts continued

for the year ended 31 March 2021

2 Grants and donations Bradford Metropolitan District Council (BMDC) Bradford VCS Alliance Clarion Futures Emerge Groundworks Leeds Community Foundation (LCF) Local Connecting Fund National Lottery Community Fund (NLCF) Tesco WY Police Crime Commissioner (WYPCC) Bradford City Challenge Locala Donations 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions Less: HMRC liability at 31 March 2021	2021 Unrestricted funds £ 24,320 - 652 40 - - - - 500 - - - 15 25,527	2021 Restricted funds £ 10,925 275 42,232 3,560 15,154 8,945 1,940 9,756 - 3,452 - - - 96,239	2021 Total funds £ 35,245 275 42,884 3,600 15,154 8,945 1,940 9,756 500 3,452 - - 15 121,766 2021 £ 28,698 757 (757) 1,347 (286) 29,759	2020 Total funds £ - 500 4,355 - - - - 10,000 - - 2,797 1,000 - 18,652 2020 £ 335 - - - - 335

The average number employees during the year was 2.8, being an average of 1.7 full time equivalent (2020: 0.3, 0.03 FTE). There were no employees with emoluments above £60,000.

Defined contribution pension scheme	2021	2020
	£	£
Costs of the scheme to the charity for the year	1,347	-

Kyffin Place Community Centre

Notes to the accounts continued

for the year ended 31 March 2021

4 Restricted funds Bradford City Challenge 2020 Bradford VCS BMDC - Cleaner Streets BMDC - Easter HH BMDC - LIT fund BMDC - Winter Food Grant Clarion Christmas Clarion Emergency Support Fund Clarion ESF Clarion Holiday Catch-up Clarion Holiday Hunger 2020 Clarion Pantry Clarion Pitch It Clarion Progress to Work Clarion RRP Clarion Utilities Groundwork LCF - Bradford Resilience Local Connecting Fund NLCF Covid Track Trace Funding VRU Detach WYPCC VRU	Balance b/f £ - 90 - - - - - - - - - - - - - - - - - - 90	Incoming £ - - 1,770 4,695 1,300 3,160 500 2,358 2,475 1,715 2,055 3,541 9,985 4,000 9,603 6,000 15,154 8,945 1,940 9,756 275 3,560 3,452 96,239	Outgoing £ 1,200 90 1,080 2,317 1,300 2,634 500 1,954 1,239 1,715 2,020 3,421 9,985 476 - 6,000 14,862 8,945 1,940 9,357 275 1,919 3,452 76,681	Transfers £ - - - - - - - - - - - - - - - - - - - -	Balance c/f £ (1,200) - 690 2,378 - 526 - 404 1,236 - 35 120 - 3,524 9,603 - 292 - - 399 - 1,641 - 19,648

Kyffin Place Community Centre

Notes to the accounts continued

for the year ended 31 March 2021

Purpose of restriction

Fund name

Bradford City Challenge 2020 Bradford VCS BMDC - Cleaner Streets

Funding for kitchen items, office furniture and training room resources. To support the provision of fitness classes. Social Action event involving young people litter picking and building a boat (extended due to Covid). Holiday hunger provision for young people providing cooking boxes with healthy food.

BMDC - Easter HH

BMDC - LIT fund BMDC - Winter Food Grant

Art installation for winter located outside of the centre Holiday hunger provision for young people providing cooking boxes with healthy food.

Delivery of hampers for local residents. Pantry funding for emergency hampers. Holiday club for children impacted by Covid. Holiday hunger provision for families involving cooking boxes with healthy recipes and food. Support for food pantry including equipment and food costs. Towards the salary of a family support worker. Towards the Centre Manager salary. Towards the salary of a family support worker. Funding to contribute to centre utilities costs Employment project for local people, providing training and support. Covid response grant building capacity within the organisation. Hampers for those who were isolating.

Clarion Christmas

Clarion Emergency Support Fund Centre core contribution and emergency food parcel project. Clarion ESF Pantry funding for emergency hampers. Clarion Holiday Catch-up Holiday club for children impacted by Covid. Clarion Holiday Hunger 2020 Holiday hunger provision for families involving cooking boxes with healthy

Clarion Pantry Clarion Pitch It Clarion Progress to Work Clarion RRP Clarion Utilities Groundwork LCF - Bradford Resilience Local Connecting Fund NLCF Covid

Covid response including capital items to open safely and responding to new needs.

Capital grant for marquee to enable safe sessions outside during national restrictions.

Track Trace Funding

VRU Detach WYPCC VRU

Working in partnership to deliver detached youth work. Detached youth work funding during Covid restrictions for young people involved in SOC.

Kyffin Place Community Centre

Notes to the accounts continued

for the year ended 31 March 2021

5 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Other transactions with trustees or related parties Has power to appoint a trustee Charges for assistant centre manager Has power to appoint a trustee Charges for centre manager and finance/development manager Bierley Community Association Limited e:merge (UK) Company Limited Name of trustee or related party Relationship to charity Description of transaction	2021 £ 1,200 - 1,200	2020 £ 11,200 5,200 16,400

The centre manager charges paid to Bierley Community Association in 2020 includes £7,000 that were for charges relating to the previous financial period ending 31 March 2019.