## Kyffin Place Community Centre
Charity number 1179336
## Annual Report and Financial Statements
## for the year ended 31 March 2021
## Kyffin Place Community Centre
## Annual Report and Financial Statements
for the year ended 31 March 2021
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 4|
|Examiner's report|5|
|Receipts and payments account|6|
|Statement of assets and liabilities|7|
|Notes to the accounts|8 to 12|
**Prepared by West Yorkshire Community Accounting Service**
1
## Kyffin Place Community Centre
## Trustees' report for the year ended 31 March 2021
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
Robert Normington (Bierley Community Chair to September Association Limited) 2021 Andrew Sykes (e:merge (UK) Company Chair from September Limited) 2021 Bianca Llanera Rosie Dixon Appointed 2 December 2020
## **Charity number**
The charity was registered with the Charity Commission for England and Wales, number 1179336, on 25 July 2018.
## **Principal address**
## **Bankers**
51 Kyffin Place Yorkshire Bank Bradford 14 Broadway BD4 8NB Bradford BD1 1EZ
## **Independent examiner**
Rhys North ACA **West Yorkshire Community Accounting Service** Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) formed on 25 July 2018.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by a resolution passed at a properly convened meeting of the charity trustees. Additionally Bierley Community Association Limited, e:merge (UK) Company Limited and Primetime at the Vine (successor charity to The Vine Trust of St Mary's Laisterdyke) may each appoint one charity trustee.
2
## Kyffin Place Community Centre
## Trustees' report (continued) for the year ended 31 March 2021
## **Objectives and activities**
## **The charity's objects**
To further or benefit the residents of the Sutton Estate, Bradford and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.
In furtherance of these objects but not otherwise, the trustees shall have power:
To establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects.
## **The charity's main activities**
Our aims and objectives are to improve health, increase wealth and build a sense of community.
We are a community centre for local residents providing a wide range of activities and services each day of the week which include Parent & Toddler groups, Food Pantry, Employment Support, Youth Activities and general community support throughout the Covid 19 pandemic. We try to provide something for everyone and hope that through accessing our services members of the community will improve their health and wellbeing, build friendships, develop new skills and find a listening ear.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the prevention or relief of poverty, the advancement of education and the advancement of health or the saving of lives.
## **Achievements and performance**
This was the year no-one expected or predicted, yet as a centre we have managed to ride the wave of uncertainty and have come out of this year in a stronger position than when we entered the financial year with a year full of growth and change.
Our staff team has grown from one person, seconded from a partner organisation to now having a team of 3 people within this year. We appointed our Centre Manager for 20 hours per week, and employed a Family Outreach Worker all starting during lockdown. During October we then grew the team further, employing our Employment Outreach Worker.
- l Our tenants remained with us throughout the Covid period and we gained more hirers when restrictions allowed.
- l We ensured our centre was open throughout the pandemic, becoming a food distribution hub for local people.
- l We delivered training onsite in a Covid secure way, as well as providing space for families to access WiFi so children could continue their learning.
- l Through the European Social Fund we employed an Employment Support Worker to run an Employment and Training Support Programme where 60% of participants moved into work or further training.
- l Opened and grew our Food Pantry offer.
- l Provided support groups to children (under 5’s) and parents throughout the pandemic.
- l Ran detached youth work sessions during lockdown in partnership with Emerge to ensure young people were supported.
- l Our centre’s activity timetable, incorporating all sessions run both internally and by partner organisations, offer 360 degrees of provision to the local community with activities appropriate for people aged 0 to 100.
- l Provided support to over 400 people throughout the year.
- l Delivered over 500 food hampers throughout the pandemic.
3
## Kyffin Place Community Centre
## Trustees' report (continued) for the year ended 31 March 2021
## **Financial review**
The net receipts for the year was £59,211, including net receipts of £39,653 on unrestricted funds and net receipts of £19,558 on restricted funds.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £44,567.
The Trustees have reviewed the charity’s need for reserves in line with guidance issued by the Charity Commission. They consider it prudent that free reserves of 3 to 6 months of running costs are retained. Based on the 2021/2022 budget six months expenditure equates to £43,623.
At the time of signing these accounts the charity has been impacted by the global Covid-19 virus. The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity's ability to meet its liabilities as they fall due.
Signed on behalf of the board of trustees on 26/1/2022
Andrew Sykes (Trustee)
4
## Kyffin Place Community Centre
## Independent examiner's report to the trustees of Kyffin Place Community Centre Charitable Incorporated Organisation ('the CIO')
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2021, which are set out on pages 6 to 12.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the CIO as required by section 130 of the Act; or 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Rhys North ACA
27/1/2022
## **West Yorkshire Community Accounting Service**
Stringer House 34 Lupton Street Leeds LS10 2QW
5
## Kyffin Place Community Centre
## Receipts and payments account for the year ended 31 March 2021
|Notes
2021
Unrestricted
funds
£
**Receipts**
Grants and donations
(2)
25,527
Venue hire
11,704
Activity contributions
2,913
Services
2,737
**Total receipts**
42,881
**Payments**
Salaries and NI
(3)
900
Management costs
-
Activities and trips
484
Sessional staff
422
Repairs, maintenance and cleaning
116
Utilities
326
Rates
-
Equipment
118
Licenses and subscriptions
18
Office costs
152
Bookkeeping services
110
Fundraising
-
Insurance
-
Telephone and IT costs
468
Training
88
Advertising and publicity
-
Independent Examination
-
Sundry costs
26
**Total payments**
3,228
39,653
**Fund balances brought forward**
4,914
**Fund balances carried forward**
(4)
44,567
**Net receipts / (payments)**|2021
Restricted
funds
£
96,239
-
-
-
96,239
28,859
-
20,764
6,853
2,617
6,690
2,029
1,396
1,253
713
-
1,200
453
2,748
20
319
600
167
76,681
19,558
90
19,648|2021
Total
funds
£
121,766
11,704
2,913
2,737
139,120
29,759
-
21,248
7,275
2,733
7,016
2,029
1,514
1,271
865
110
1,200
453
3,216
108
319
600
193
79,909
59,211
5,004
64,215|2020
Total
funds
£
18,652
19,497
679
-
38,828
335
16,400
759
-
5,820
6,622
-
-
-
-
1,330
3,840
461
314
350
-
-
-
36,231
2,597
2,407
5,004|
|---|---|---|---|
6
## Kyffin Place Community Centre Statement of assets and liabilities
|as at 31 March 2021
2021
Unrestricted
£
**Cash funds**
Cash at bank
44,567
**Total cash funds**
44,567
**Other monetary assets**
Clarion Futures - Utilities
Bradford City Challenge
Bramley Baths
Other debtors
**Liabilities**
Independent examination
HMRC|2021
Restricted
£
19,648
19,648|2021
Total
£
64,215
64,215
£
3,000
1,200
4,030
275
8,505
£
600
286
886|2020
Total
£
5,004
5,004|
|---|---|---|---|
## **Approval of the accounts**
The financial statements were approved by the board of trustees on 26/1/2022
Andrew Sykes (Trustee)
7
## Kyffin Place Community Centre
## Notes to the accounts
for the year ended 31 March 2021
## **1 Accounting policies**
## **Basis of accounting**
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
8
## Kyffin Place Community Centre
## Notes to the accounts continued
## for the year ended 31 March 2021
|**2 Grants and donations**
Bradford Metropolitan District Council (BMDC)
Bradford VCS Alliance
Clarion Futures
Emerge
Groundworks
Leeds Community Foundation (LCF)
Local Connecting Fund
National Lottery Community Fund (NLCF)
Tesco
WY Police Crime Commissioner (WYPCC)
Bradford City Challenge
Locala
Donations
**3 Staff costs and numbers**
Gross salaries
Social security costs
Employment allowance
Pensions
Less: HMRC liability at 31 March 2021|2021
Unrestricted
funds
£
24,320
-
652
40
-
-
-
-
500
-
-
-
15
25,527|2021
Restricted
funds
£
10,925
275
42,232
3,560
15,154
8,945
1,940
9,756
-
3,452
-
-
-
96,239|2021
Total
funds
£
35,245
275
42,884
3,600
15,154
8,945
1,940
9,756
500
3,452
-
-
15
121,766
2021
£
28,698
757
(757)
1,347
(286)
29,759|2020
Total
funds
£
-
500
4,355
-
-
-
-
10,000
-
-
2,797
1,000
-
18,652
2020
£
335
-
-
-
-
335|
|---|---|---|---|---|
The average number employees during the year was 2.8, being an average of 1.7 full time equivalent (2020: 0.3, 0.03 FTE). There were no employees with emoluments above £60,000.
|**Defined contribution pension scheme**|2021|2020|
|---|---|---|
||£|£|
|Costs of the scheme to the charity for the year|1,347|-|
9
## Kyffin Place Community Centre
## Notes to the accounts continued
## for the year ended 31 March 2021
|**4 Restricted funds**
Bradford City Challenge 2020
Bradford VCS
BMDC - Cleaner Streets
BMDC - Easter HH
BMDC - LIT fund
BMDC - Winter Food Grant
Clarion Christmas
Clarion Emergency Support Fund
Clarion ESF
Clarion Holiday Catch-up
Clarion Holiday Hunger 2020
Clarion Pantry
Clarion Pitch It
Clarion Progress to Work
Clarion RRP
Clarion Utilities
Groundwork
LCF - Bradford Resilience
Local Connecting Fund
NLCF Covid
Track Trace Funding
VRU Detach
WYPCC VRU|Balance b/f
£
-
90
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
90|Incoming
£
-
-
1,770
4,695
1,300
3,160
500
2,358
2,475
1,715
2,055
3,541
9,985
4,000
9,603
6,000
15,154
8,945
1,940
9,756
275
3,560
3,452
96,239|Outgoing
£
1,200
90
1,080
2,317
1,300
2,634
500
1,954
1,239
1,715
2,020
3,421
9,985
476
-
6,000
14,862
8,945
1,940
9,357
275
1,919
3,452
76,681|Transfers
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|Balance c/f
£
(1,200)
-
690
2,378
-
526
-
404
1,236
-
35
120
-
3,524
9,603
-
292
-
-
399
-
1,641
-
19,648|
|---|---|---|---|---|---|
10
## Kyffin Place Community Centre
## Notes to the accounts continued
## for the year ended 31 March 2021
## **Purpose of restriction**
## **Fund name**
Bradford City Challenge 2020 Bradford VCS BMDC - Cleaner Streets
Funding for kitchen items, office furniture and training room resources. To support the provision of fitness classes. Social Action event involving young people litter picking and building a boat (extended due to Covid). Holiday hunger provision for young people providing cooking boxes with healthy food.
BMDC - Easter HH
BMDC - LIT fund BMDC - Winter Food Grant
Art installation for winter located outside of the centre Holiday hunger provision for young people providing cooking boxes with healthy food.
Delivery of hampers for local residents. Pantry funding for emergency hampers. Holiday club for children impacted by Covid. Holiday hunger provision for families involving cooking boxes with healthy recipes and food. Support for food pantry including equipment and food costs. Towards the salary of a family support worker. Towards the Centre Manager salary. Towards the salary of a family support worker. Funding to contribute to centre utilities costs Employment project for local people, providing training and support. Covid response grant building capacity within the organisation. Hampers for those who were isolating.
Clarion Christmas
Clarion Emergency Support Fund Centre core contribution and emergency food parcel project. Clarion ESF Pantry funding for emergency hampers. Clarion Holiday Catch-up Holiday club for children impacted by Covid. Clarion Holiday Hunger 2020 Holiday hunger provision for families involving cooking boxes with healthy
Clarion Pantry Clarion Pitch It Clarion Progress to Work Clarion RRP Clarion Utilities Groundwork LCF - Bradford Resilience Local Connecting Fund NLCF Covid
Covid response including capital items to open safely and responding to new needs.
Capital grant for marquee to enable safe sessions outside during national restrictions.
Track Trace Funding
VRU Detach WYPCC VRU
Working in partnership to deliver detached youth work. Detached youth work funding during Covid restrictions for young people involved in SOC.
11
## Kyffin Place Community Centre
## Notes to the accounts continued
## for the year ended 31 March 2021
## **5 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
|**Other transactions with trustees or related parties**
Has power to
appoint a trustee
Charges for assistant centre
manager
Has power to
appoint a trustee
Charges for centre manager
and finance/development
manager
Bierley Community
Association Limited
e:merge (UK)
Company Limited
**Name of trustee**
**or related party**
**Relationship to**
**charity**
**Description of transaction**|2021
£
1,200
-
1,200|2020
£
11,200
5,200
16,400|
|---|---|---|
The centre manager charges paid to Bierley Community Association in 2020 includes £7,000 that were for charges relating to the previous financial period ending 31 March 2019.
12