DERRINGTON MILLENNIUM GREEN TRUST
TRUSTEES' ANNUAL REPORT (TAR) - 2020
Trustees' annual report for the period
| From | Period start date | Period start date | Period start date | To 31 12 2020 Period end date |
To 31 12 2020 Period end date |
To 31 12 2020 Period end date |
To 31 12 2020 Period end date |
|
|---|---|---|---|---|---|---|---|---|
| 01 | 01 | 2020 | 31 | 12 | 2020 | |||
| Section A - Reference and administration details | ||||||||
| Charity Name Registered Charity Number Charity's principal address |
||||||||
| Derrington Millennium Green Trust | ||||||||
| 1179302 | ||||||||
| 20 Twemlow Close | ||||||||
| Derrington | ||||||||
| Stafford | ||||||||
| STAFFS | ||||||||
| Postcode | ST18 9LX |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 6 1 2 1 |
Trustee Name | Office | Dates acted if not whole year |
|---|---|---|---|
| Michael Clements | Chair | ||
| Joseph Wilson | Vice Chair | ||
| Roy Wood | |||
| Michael Paling | |||
| Guy Newell | |||
| Bill Brown | Parish Council representative | ||
| Title to the land has been vested in "The Official Custodian for Charities" since 15 March 2000 who is also a Trustee. |
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| Names of Non Trustees who help manage the charity | |||
| Name | Office | Dates acted if not whole year | |
| Diane Firkins | Secretary | ||
| Janet Clements | Treasurer | ||
| Names of Staff members | |||
| There are no paid workers |
Section B - Structure, governance and management
Description of the charity's trust(s)
| Additional Governance issues Trustee Selection methods How the charity is constituted Type of Governing document |
Derrington Millennium Green Trust was registered as a Charity on 19th September 1998 and is governed by a Trust Deed. DMGT converted to a CIO in 2019 to enable the purchase of additional land. |
|---|---|
| Consists of trustees who manage the Millennium Green and volunteers who help maintain the Millennium Green |
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| With the exception of the Nominated Trustee and the Official Custodian, all other Trustees are appointed on a specific renewable term. New trustees can be appointed in any of the trustees meetings. |
|
| Three Trustees represent a quorum. It is the usual practice for the Trust to ask people to show an interest in becoming a Trustee at all our public meetings. Such requests are also conveyed in the occasional news-sheet. The Trust has no paid employees; further, no Trustee receives any remuneration or expenses. |
Section C - Objectives and Activities
| Summary of the Main activities undertaken for the public benefit in relation to these objects Additional details of objectives and activities Summary of the objects of the charity set out in it's governing document |
The primary objective of the Trust is to hold and utilise the trust fund for the provision and maintenance of Derrington Millennium Green for the benefit of the inhabitants Derrington and surrounding areas. |
|---|---|
| The property is used for informal recreation, a meeting area or place for community events. In order for the Millennium Green to be available throughout the year, regular maintenance takes place to ensure that the environment is not only safe but also enjoyable. A significant part of the green's management is to encourage wildlife by either carefully husbanding the environment (e.g. Pond Filling from a bore hole) or leaving some areas in a more natural state. The Green (and adjacent 23 acre Woodland Trust wood) is particularly popular with walkers and Dog walkers. Amenities have been provided for disabled access which is another one of our key objectives. |
|
| A great contribution is made by the volunteers and 'friends' of the Millennium Green who donate time and money to enable the upkeep and development of the Millennium Green to take place. We are constantly grateful for the support. Without this valuable contribution of time, money and energy we would not have been able to achieve so much. Any surplus funds which are not likely to be needed for upkeep or events are placed on deposit as a contingency. |
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| ction D - Achievements and Performance | |
| Summary of the main achievements of the charity during the year Cont'd Summary of the main achievements of the charity during the year |
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| Covid-19 had a big impact on the green both in elevated visitor numbers and the in-ability to initially have workdays. Once it had been established that workdays could continue, the usual maintenance activities took place, such as grass cutting, fence and hedge maintenance etc. In addition to these usual maintenance activities, the main achievement for the year was the completion of the purchases of 3 new (expansion) fields to the North of the Green and up to Doxey brook. The expansion provides approximately 40% additional space and a different wetland environment. With the purchase complete the focus for the Trustees and volunteers has been on the new ~~ld fll~~ |
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| ~~an as oows:~~ | |
| Secure boundaries by erecting fences, hedges and gates_ _ Plant trees and bushes in line with the overall site plan * Install drainage to allow use all year round (when not flooded) The trustees have been largely successful in the above with the fields having their first harvest of hay. |
Section D - Achievements and Performance
Section E - Financial Review
Financial Review Details At the end of the 2020 calendar year the Trust held a balance of £14,877 . This year's closing balance is a decrease of £1,716 from 2019. This decrease in funds is primarily due to the purchase of additional fields and the associated development costs. Our main source of income is normally from small regular donations from villagers, usually through standing orders. Other income has sources have been through sponsorship of trees and seats, miscellaneous donations and from rent (wave leave) payments from Severn Trent Water. The majority of DMGT's costs are for maintenance activities and insurance. Statement of the charity's It is not the general policy to have a large reserve of money. policy on reserves Should there be a large surplus of funds, such as a bequeathment, the trustee would look to either purchase additional land or make improvement to the existing.
Section F - Future Activities
Future Plans
The main focus for 2021 will be to prepare the new fields for opening to the general public while continuing to manage the original site in a sympathetic and effective manner.
Section G - Declaration
The trustees declare that they have approved the trustees' report above.
Signed on behalf of the charity's trustees
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Signature(s)
Full name(s)
Michael Clements
Position
Chairman DMGT
Date
10/08/2021
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This report was presented at the Annual General Meeting of Derrington Millennium Green Trust held on 29 September 2020 in Derrington Village Hall.
| to 31 December 2020 (RECEIPTS AND PAYMENTS BASIS) Registered Charity Number 1179302 DERRINGTON MILLENNIUM GREEN TRUST- Page 1 STATEMENT OF FINANCIAL ACTIVITIES |
to 31 December 2020 (RECEIPTS AND PAYMENTS BASIS) Registered Charity Number 1179302 DERRINGTON MILLENNIUM GREEN TRUST- Page 1 STATEMENT OF FINANCIAL ACTIVITIES |
to 31 December 2020 (RECEIPTS AND PAYMENTS BASIS) Registered Charity Number 1179302 DERRINGTON MILLENNIUM GREEN TRUST- Page 1 STATEMENT OF FINANCIAL ACTIVITIES |
to 31 December 2020 (RECEIPTS AND PAYMENTS BASIS) Registered Charity Number 1179302 DERRINGTON MILLENNIUM GREEN TRUST- Page 1 STATEMENT OF FINANCIAL ACTIVITIES |
|---|---|---|---|
| All Funds | All Funds | ||
| 01 Jan-31 Dec 2019 | 01 Jan-31 Dec 2020 | ||
| 3384.93 7.39 4983.28 3650.00 1479.04 0.00 25.15 0.00 |
I01 I02 I03 I04 I05 I06 I07 I08 |
Receipts Income from Donations 5949.17 Income from Interest 3.41 Income from Tax Returns 0.00 Income from Sponsorship 0.00 Income from Fundraising 0.00 Income from Grants 0.00 Income from Rent 72.76 Refunds 385.00 |
|
| £13,529.79 | Total Receipts £6,410.34 |
||
| £566.80 £1,628.85 £67,166.05 £10,084.62 £0.00 |
E01 E02 E03 E04 E05 |
Payments Expenditure on Insurance and Finance £587.48 Expenditure on Facilities Maintenance £1,106.32 Expenditure on Facilities Creation £5,945.88 Expenditure on Management & Admin £486.87 Expenditure on Fixed Assets £0.00 |
|
| £79,446.32 | Total Payments £8,126.55 |
||
| -£65,916.53 £0.00 £0.00 -£65,916.53 £82,510.18 |
NET RESOURCES BEFORE TRANSFERS -£1,716.21 Transfers between Funds £3,705.48 Miscellaneous Transfers £0.00 NET MOVEMENT IN FUNDS -£5,421.69 FUND BALANCES B/WD 01 JAN 19 ~> £16,593.65 |
||
| £16,593.65 | <~FUND BALANCES C/FWD 31 Dec 2019 | ||
| Balance 31 Dec 2020 -> £14,877.44 |
| DERRINGTON MILLENNIUM GREEN TRUST ACCOUNTS | DERRINGTON MILLENNIUM GREEN TRUST ACCOUNTS | DERRINGTON MILLENNIUM GREEN TRUST ACCOUNTS | DERRINGTON MILLENNIUM GREEN TRUST ACCOUNTS | Page 2 |
|---|---|---|---|---|
| £'s 01 Jan - 31 Dec 2019 RECEIPTS AND PAYMENTS FUND A : |
RECEIPTS (Income) ACCOUNT AND FUND MOVEMENTS General Trust Fund (Unrestrd Fund) |
to 31 December 2020 £'s 01 Jan - 31 Dec 2020 |
||
| Income from Donations | ||||
| 2888.00 50.00 0.00 80.00 120.00 285.00 61.93 |
I01 01 Supporter subscriptions (Gift Aid Donations) 02 Supporter Subscriptions (non Gift Aid) 03 Commercial Payments (non Gift Aid) 04 Other (Misc) Non Gift Aid Donations 06 Will (bequeathments) 07 Special Project Donations 09 Other Misc Donations |
2808.00 2264.99 297.30 578.88 0.00 0.00 0.00 |
||
| 3484.93 | Total Donated Income | 5949.17 | ||
| 7.39 | I02 01 Interest Received |
3.41 | ||
| 7.39 | Total Income from Interest | 3.41 | ||
| Income from Tax Returns | ||||
| 4883.28 0.00 |
I03 01 Tax Refunds on Gift Aid 02 Self Assessment Tax Donations |
0.00 0.00 |
||
| 4883.28 | Total Tax Returns Income | 0.00 | ||
| Income from Sponsorship | ||||
| 1300.00 2350.00 |
I04 01 Tree Sponsorship 02 Seat Sponsorship |
0.00 0.00 |
||
| 3650.00 | Total Income from Sponsorship | 0.00 | ||
| Income from Fundraising | ||||
| 641.04 212.00 626.00 |
I05 01 Fundraising/ Social Income 02 Publicity Cards/ Calendars 03 Proceeds from publice events |
0.00 0.00 0.00 |
||
| 1479.04 | Total Income from Fundraising | 0.00 | ||
| Income from Grants | ||||
| 0.00 | I06 01 Grants |
0.00 | ||
| 0.00 | Total Grant Income | 0.00 | ||
| Income from Rent | ||||
| 25.15 | I07 01 Rent (E-on Wayleave) |
72.76 | ||
| 25.15 | Total Rent Income | 72.76 | ||
| 13529.79 | I08 01 Refunds |
|||
| refund | 385.00 | |||
| 0.00 | Total Rent Income | 385.00 | ||
| 13529.79 | Total Income | 6410.34 |
| DERRINGTON MILLENNIUM GREEN TRUST ACCOUNTS | DERRINGTON MILLENNIUM GREEN TRUST ACCOUNTS | DERRINGTON MILLENNIUM GREEN TRUST ACCOUNTS | DERRINGTON MILLENNIUM GREEN TRUST ACCOUNTS | Page 3 |
|---|---|---|---|---|
| £ PAYMENTS RECIEPTS AND PAYMENTS ACCOUNT AND FUND MOVEMENTS Fund A: General Trust Fund (Unrestrd Fund) 01 Jan - 31 Dec 2019 |
to 31 December 2020 £ 01 Jan - 31 Dec 2020 |
|||
| E01 | Expenditure | on Insurance and Finance | ||
| 297.56 01 269.24 02 |
Insurance - Public Liability Insurance - Tractor |
297.56 289.92 |
||
| 566.80 | Total Expenditure on Insurance and Finance | 587.48 | ||
| E02 | Expenditure on Facilities Maintenance | |||
| 0.00 01 0.00 02 0.00 03 492.00 04 05 237.59 06 0.00 07 0.00 08 17.50 09 248.52 10 72.13 11 0.00 12 0.00 13 43.20 14 517.00 15 0.91 |
Maint - Pathways Maint - Pondworks Maint - Meadows Maint - Trees & Shrubs y Maint - Hedges and Fences Maint - Stream works Maint - Access (Provision) Maint - Seating Maint - Signage Maint - Plant & Machinery Maint - Litterpicking Maint - Fuel Maint - Buildings Maint - Electricity (Supply) |
0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 302.16 0.00 0.00 0.00 103.16 701.00 |
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| 1628.85 | Total Expenditure on Facilities Maintenance | 1106.32 | ||
| E03 | Expenditure on Facilities Creation | |||
| 0.00 01 0.00 02 0.00 03 0.00 04 0.00 05 0.00 06 0.00 07 0.00 08 152.05 09 126.00 10 0.00 11 0.00 12 66888.00 13 |
Creation - Pathways Creation - Pondworks Creation - Meadows Creation - Trees & Shrubs Creation - Orchard & Nuttery Creation - Hedges & Fences Creation - Stream Works Creation - Access (provision) Creation - Seating Creation - Signage Creation - Buildings Creation - Other Creation - Land Acquisition |
0.00 0.00 0.00 0.00 0.00 1758.44 0.00 0.00 0.00 0.00 0.00 482.29 3705.15 |
||
| 67166.05 | Total Expenditure on Facilities Creation | 5945.88 | ||
| E04 | Expenditure on Management & Admin | |||
| 630.00 01 0.00 02 175.68 03 0.00 04 330.60 05 8948.34 06 |
Admin - Independent Examiner's Fees Admin - Website fees Admin - Stationary & Equipment Admin - Calendars & cards Admin - Information Leaflets Admin - Legal Fees |
0.00 192.33 45.00 210.00 39.54 0.00 |
| 0.00 | 07 Events Expenditure |
0.00 |
|---|---|---|
| 10084.62 | Total Expenditure on Management and Admin. | 486.87 |
| E05 Expenditure on Fixed Assets |
||
| 0.00 0.00 0.00 0.00 0.00 |
01 Purchase of Tractor 02 Purchase of Flail Deck 03 Purchase of Container 04 Purchase of Water pump 10 Purchase of Miscellaneous Items |
0.00 0.00 0.00 0.00 0.00 |
| 0.00 | Total Expenditure on Fixed Assets | 0.00 |
| 79446.32 | Total Payments (Expenditiure) | 8126.55 |