Trustees’ Annual Report for the period
From Period start date 1[st] April 2024 To Period end date 31[st] March 2025
Charity name: Penycae Childcare
Charity registration number: 1179295
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To provide not-for-profit, affordable, high quality childcare for the parents and carers of children of Penycae, aged 2– under 12. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Playgroup in the morning which provides Early Entitlement and is available free for parents/carers in receipt of the 30 hour entitlement. Nursery+ in the afternoon available for those entitled to the 30 hour offer. After School club 3pm – 5pm For those not entitled to the 30 hour or early entitlement fees can be paid for our services. We also offer services under the “Flying Start” scheme. This will be expanding in the next financial year due to the closure of another setting. We offer a holiday club in most of the school holidays (Christmas excepted), based on demand. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | We provide benefit to our community. To this end we monitor our numbers and our fees, to ensure that we provide an affordable good quality service. We are looking at how we can expand our activities to further benefit the community. Apart from childminders, we are now the only childcare provider in the community. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference We do not issue grants. Para 1.38 Policy on grant making N/A
| Policy on social investment including program related investment |
Para 1.38 | |
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | All trustees are volunteers so attending meetings is voluntary. Staff appointments Processes of self-evaluation Gifts in kind and donations |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity has continued to offer good quality child care at a low cost to members of the local community. This has enabled many parents to work their necessary number of hours. It has also enabled others to attend training, college or university. Holiday clubs are run during most of the school holidays. The opening of the holiday provision has taken some of the pressure of organising holiday childcare away from working parents and carers. Overall the charity has had a successful year, meeting its aims consistently. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | Penycae Childcare was inspected by Estyn and CiW in June 2024. There were some recommendations which have been actioned around staff breaks and management of school users through the setting’s outdoor areas. Regular visits from the local authority’s early years team ensures that the service constantly looks to improve its practice. Recommendations about improving the learning environment and the way in which staff operate are implemented, and follow up visits ensure that this is the case. The provision for holiday clubs is now embedded in our practice. |
| Performance of fundraising activities against objectives set |
Para 1.41 | No fund raising activities took place in this reporting period. |
|---|---|---|
| Investment performance against objectives |
Para 1.41 | N/A |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 |
The charity made a good operating profit this year. The staffing overspend identified last year was corrected and the charity is in a very strong financial position. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 |
We do not aim to make a profit, just to cover our costs and replace equipment. We continue to improve the pay and conditions of our staff, preserving a differential above the national minimum wage. Staff now have new contracts to include some sickness pay and discretionary paid leave for certain events. We will continue to look to improve staff pay and conditions. We have maintained the freeze on many of our fees. We also need to have a “cushion” to see us through the autumn term when numbers are much lower, and some of our holiday clubs run at a small loss. |
| Amount of reserves held | Para 1.22 |
None |
| Reasons for holding zero reserves |
Para 1.22 |
For the reasons above. |
| Details of fund materially in deficit |
Para 1.24 |
N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
There are no concerns at present. The charity remains financially strong. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Fees 30-hour childcare Early Entitlement Flying Start |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 |
N/A |
| A description of the principal risks facing the charity |
Para 1.46 |
The main risk continues to be loss of voluntary support from eg Trustees. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Volunteers will be invited to attend the trustees’ annual general meeting. The current trustees can appoint any additional volunteers suggested at the AGM, subject to DBS clearance. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | These will be reviewed following our AGM on Jan 27th 2026. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The current board of trustees has 4 members: chair, secretary, treasurer, and other trustee. We anticipate considerable change following our January 2026 AGM. We work with Early Years Wales, the Care Inspectorate for Wales, the Wrexham Family Information Service. and the Wrexham Early Years Team. The daily operation is controlled by the appointed manager. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Penycae Childcare |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1179295 |
| Charity’s principal address | Ysgol Penycae Copperas Hill Penycae Wrexham LL14 2SD |
|---|---|
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Tracey Scourfield | Chair | |||
| Nia Hawkes | Secretary | |||
| Tim Newbould | Treasurer | |||
| Serena Hughes | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name None
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| None | ||
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Sandy Williams – Responsible Individual and manager of the setting Denise Soares – deputy manager
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Timothy Newbould | ||
Treasurer |
||
| 7thJanuary 2026 | ||
| 7thJanuary 2026 |
| Penycae Childcare | Penycae Childcare | Penycae Childcare | No (if any) | No (if any) | No (if any) | CC16a | |
|---|---|---|---|---|---|---|---|
| For the period from |
Period start date 1.4.24 |
To | Period end date 31.3.2025 |
||||
| Section A Receipts and payments | |||||||
| A1 Receipts | Unrestricted funds to the nearest £ 21,890.25 5,156.77 10,882.00 3,080.88 16,958.17 40,467.50 98,436 - - - 98,436 67,807.67 61.20 9,190.31 1,208.61 3,160.98 1,275.44 120.00 1,694.77 1,239.24 297.57 86,056 - - - 86,056 12,380 - 9,964 22,344 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 21,890 5,157 10,882 - 3,081 - 16,958 - 40,468 98,436 - - - 98,436 67,808 61 9,190 1,209 3,161 1,275 120 1,695 1,239 298 - 86,056 - - - 86,056 12,380 |
Last year to the nearest £ |
||
| Fees | 21,890.25 | 28,723.00 | |||||
| Grant | 5,156.77 | 1,979.00 | |||||
| EE | 10,882.00 | 11,820.00 | |||||
| Chilcare Offer | 35,095.00 | ||||||
| Misc | 3,080.88 | 0.00 | |||||
| Additional Fundingfrom Authority | 66.00 | ||||||
| FlyingStart | 16,958.17 | ||||||
| HMRC MaternityPayment | 7,501.00 | ||||||
| Welsh Government | 40,467.50 | 6,675.00 | |||||
| Sub total(Gross income for AR) |
98,436 |
91,859 | |||||
| A2 Asset and investment sales, (see table). |
|||||||
| - | |||||||
| - |
- | ||||||
| ~~Sub total~~ | - | - | |||||
| Total receipts A3 Payments |
|||||||
| 91,859 | |||||||
Payroll |
67,807.67 | 76,821.00 | |||||
| Bank Charges | 61.20 | 60.00 | |||||
| Rent & Admin Costs | 9,190.31 | 11,705.00 | |||||
| Insurance,training,medicals etc | 1,208.61 | 801.00 | |||||
| Pension(NEST) | 3,160.98 | 2,859.00 | |||||
| SupplyCover | 1,275.44 | 6,983.00 | |||||
| Audit | 120.00 | 110.00 | |||||
| Goods Purchased | 1,694.77 | 8,339.00 | |||||
| Snacks | 1,239.24 | 717.00 | |||||
| Mobile Phone | 297.57 | 230.00 | |||||
| Misc | 172.00 | ||||||
| **Sub total ** | 86,056 | 108,797 | |||||
| A4 Asset and investment purchases, (see table) |
|||||||
| - | |||||||
| - | |||||||
| **Sub total ** | - | - | |||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||
| 108,797 | |||||||
| 12,380 | - | - | 12,380 | - 16,938 | |||
| - | - | - | - | - | |||
| 9,964 | - | - | 9,964 | 26,825 | |||
| 22,344 | - | - | 22,344 | 9,887 |
CCXX R1 accounts (SS)
08/01/2026
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Current Account Details Details Details Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Tim Newbould |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
|||
| Tim Newbould | 8.1.2026 | ||
CCXX R2 accounts (SS)
08/01/2026
2
Fom) D Summary of Transactions Penycae Childcare Account Year Ended 31" March 2025 RECEI IPTS PAYMENTS Balances blf Bank account £9963.85 Expenditure Bank Current Account £86,055.79 Receipts Iiicome £98,435.57 Balanc¢s ¢/f £22,343.63 £108,399.42 £108,399.42 CERTIFIED: HeadÉeacher HonorAry easurer I have examined the books, vouchers and do¢uments relating to Penycae Childcare Account and in my view the account above gives a true and fair vi¢w of its transactions for the year ended 31, March 2025 and of the balances in hand as of that date. Signed Date Name of Ind¢pendent Auditor Mrs B.J.Jones Address 14, Erw Deg Bethania Road Acrefair Wrexharn LL14 3YA Telephone No. 01978 823419 Mobile07789422467