## **Trustees’ Annual Report for the period** **From Period start date 1[st] April 2024 To Period end date 31[st] March 2025** ## **Charity name: Penycae Childcare** ## **Charity registration number: 1179295** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To provide not-for-profit, affordable,**
**high quality childcare for the parents**
**and carers of children of Penycae, aged**
**2– under 12.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Playgroup in the morning which**
**provides Early Entitlement and is**
**available free for parents/carers in**
**receipt of the 30 hour entitlement.**
**Nursery+ in the afternoon available for**
**those entitled to the 30 hour offer.**
**After School club 3pm – 5pm**
**For those not entitled to the 30 hour or**
**early entitlement fees can be paid for**
**our services.**
**We also offer services under the “Flying**
**Start” scheme. This will be expanding**
**in the next financial year due to the**
**closure of another setting.**
**We offer a holiday club in most of the**
**school holidays (Christmas excepted),**
**based on demand.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**We provide benefit to our community.**
**To this end we monitor our numbers**
**and our fees, to ensure that we provide**
**an affordable good quality service. We**
**are looking at how we can expand our**
**activities to further benefit the**
**community.**
**Apart from childminders, we are now the**
**only childcare provider in the**
**community.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference **We do not issue grants.** Para 1.38 Policy on grant making **N/A** |Policy on social investment
including program related
investment|Para 1.38|| |---|---|---| |Contribution made by
volunteers|Para 1.38|**All trustees are volunteers so attending**
**meetings is voluntary.**
**Staff appointments**
**Processes of self-evaluation**
**Gifts in kind and donations**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The charity has continued to offer good**
**quality child care at a low cost to**
**members of the local community. This**
**has enabled many parents to work their**
**necessary number of hours. It has also**
**enabled others to attend training,**
**college or university. Holiday clubs are**
**run during most of the school holidays.**
**The opening of the holiday provision**
**has taken some of the pressure of**
**organising holiday childcare away from**
**working parents and carers.**
**Overall the charity has had a successful**
**year, meeting its aims consistently.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|**Penycae Childcare was inspected by**
**Estyn and CiW in June 2024. There were**
**some recommendations which have**
**been actioned around staff breaks and**
**management of school users through**
**the setting’s outdoor areas.**
**Regular visits from the local authority’s**
**early years team ensures that the**
**service constantly looks to improve its**
**practice. Recommendations about**
**improving the learning environment and**
**the way in which staff operate are**
**implemented, and follow up visits**
**ensure that this is the case.**
**The provision for holiday clubs is now**
**embedded in our practice.**| |Performance of fundraising
activities against objectives
set|Para 1.41|**No fund raising activities took place in**
**this reporting period.**| |---|---|---| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para
1.21|**The charity made a good operating profit this**
**year. The staffing overspend identified last**
**year was corrected and the charity is in a very**
**strong financial position.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para
1.22|**We do not aim to make a profit, just to cover**
**our costs and replace equipment.**
**We continue to improve the pay and conditions**
**of our staff, preserving a differential above the**
**national minimum wage. Staff now have new**
**contracts to include some sickness pay and**
**discretionary paid leave for certain events. We**
**will continue to look to improve staff pay and**
**conditions.**
**We have maintained the freeze on many of our**
**fees.**
**We also need to have a “cushion” to see us**
**through the autumn term when numbers are**
**much lower, and some of our holiday clubs run**
**at a small loss.**| |Amount of reserves held|Para
1.22|**None**| |Reasons for holding zero
reserves|Para
1.22|**For the reasons above.**| |Details of fund materially in
deficit|Para
1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para
1.23|**There are no concerns at present. The charity**
**remains financially strong.**| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |The charity’s principal sources
of funds (including any
fundraising)|Para
1.47|**Fees**
**30-hour childcare**
**Early Entitlement**
**Flying Start**| |Investment policy and
objectives including any social
investment policy adopted|Para
1.46|**N/A**| |A description of the principal
risks facing the charity|Para
1.46|**The main risk continues to be loss of**
**voluntary support from eg Trustees.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Volunteers will be invited to attend the**
**trustees’ annual general meeting.**
**The current trustees can appoint any**
**additional volunteers suggested at the**
**AGM, subject to DBS clearance.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**These will be reviewed following our**
**AGM on Jan 27th 2026.**| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The current board of trustees has 4**
**members: chair, secretary, treasurer,**
**and other trustee. We anticipate**
**considerable change following our**
**January 2026 AGM.**
**We work with Early Years Wales, the**
**Care Inspectorate for Wales, the**
**Wrexham Family Information Service.**
**and the Wrexham Early Years Team.**
**The daily operation is controlled by the**
**appointed manager.**| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Penycae Childcare| |---|---| |Other name the charity uses|| |Registered charity number|1179295| |Charity’s principal address|Ysgol Penycae
Copperas Hill
Penycae
Wrexham
LL14 2SD| |---|---| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| ||Tracey Scourfield|Chair||| ||Nia Hawkes|Secretary||| ||Tim Newbould|Treasurer||| ||Serena Hughes|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name None** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**None**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** Sandy Williams – Responsible Individual and manager of the setting Denise Soares – deputy manager ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Timothy Newbould|| ||
Treasurer|| ||7thJanuary 2026|| ||7thJanuary 2026|| ||**Penycae Childcare**|**Penycae Childcare**|**Penycae Childcare**|**No (if any)**|**No (if any)**|**No (if any)**|**CC16a**| |---|---|---|---|---|---|---|---| ||**For the period**
**from**|Period start date
1.4.24|**To**||Period end date
31.3.2025||| ||||||||| |**Section A Receipts and payments**|||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**21,890.25**
**5,156.77**
10,882.00
**3,080.88**
**16,958.17**
**40,467.50**

**98,436**
**-**
**-**
**-**
**98,436**
**67,807.67**
**61.20**
**9,190.31**
**1,208.61**
**3,160.98**
**1,275.44**
**120.00**
**1,694.77**
**1,239.24**
**297.57**
**86,056**
**-**
**-**
**-**
**86,056**
**12,380**
**-**
**9,964**
**22,344**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**21,890**
**5,157**
**10,882**
**-**
**3,081**
**-**
**16,958**
**-**
**40,468**
**98,436**
**-**
**-**
**-**
**98,436**
**67,808**
**61**
**9,190**
**1,209**
**3,161**
**1,275**
**120**
**1,695**
**1,239**
**298**
**-**
**86,056**
**-**
**-**
**-**
**86,056**
**12,380**||**Last year**
**to the nearest £**| |Fees|**21,890.25**||||||**28,723.00**| |Grant|**5,156.77**||||||**1,979.00**| |EE|10,882.00||||||11,820.00| |Chilcare Offer|||||||**35,095.00**| |Misc|**3,080.88**||||||**0.00**| |Additional Fundingfrom Authority|||||||**66.00**| |FlyingStart|**16,958.17**||||||| |HMRC MaternityPayment|||||||**7,501.00**| |Welsh Government|**40,467.50**||||||**6,675.00**| |**_Sub total_**_(Gross income for_
_AR)_|
**98,436**||||||**91,859**| ||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||| ||**-**||||||| ||**-**
||||||**-**| |~~**_Sub total_**~~|**-**||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||| ||||||||**91,859**| ||||||||| |
Payroll|**67,807.67**||||||**76,821.00**| |Bank Charges|**61.20**||||||**60.00**| |Rent & Admin Costs|**9,190.31**||||||**11,705.00**| |Insurance,training,medicals etc|**1,208.61**||||||**801.00**| |Pension(NEST)|**3,160.98**||||||**2,859.00**| |SupplyCover|**1,275.44**||||||**6,983.00**| |Audit|**120.00**||||||**110.00**| |Goods Purchased|**1,694.77**||||||**8,339.00**| |Snacks|**1,239.24**||||||**717.00**| |Mobile Phone|**297.57**||||||**230.00**| |Misc|||||||**172.00**| |**_Sub total_ **|**86,056**||||||**108,797**| ||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||| ||**-**||||||| ||**-**||||||| |**_Sub total_ **|**-**||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**108,797**| ||||||||| ||**12,380**|**-**|**-**||**12,380**||**- 16,938**| ||**-**|**-**|**-**||**-**||**-**| ||**9,964**|**-**|**-**||**9,964**||**26,825**| ||**22,344**|**-**|**-**||**22,344**||**9,887**| CCXX R1 accounts (SS) 08/01/2026 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Current Account
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
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**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
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**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
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**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Tim Newbould|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Tim Newbould|8.1.2026| ||||| CCXX R2 accounts (SS) 08/01/2026 2 Fom) D Summary of Transactions Penycae Childcare Account Year Ended 31" March 2025 RECEI IPTS PAYMENTS Balances blf Bank account £9963.85 Expenditure Bank Current Account £86,055.79 Receipts Iiicome £98,435.57 Balanc¢s ¢/f £22,343.63 £108,399.42 £108,399.42 CERTIFIED: HeadÉeacher HonorAry easurer I have examined the books, vouchers and do¢uments relating to Penycae Childcare Account and in my view the account above gives a true and fair vi¢w of its transactions for the year ended 31, March 2025 and of the balances in hand as of that date. Signed Date Name of Ind¢pendent Auditor Mrs B.J.Jones Address 14, Erw Deg Bethania Road Acrefair Wrexharn LL14 3YA Telephone No. 01978 823419 Mobile07789422467