Trustees’ Annual Report for the period
From Period start date 1[st] April 2023 To Period end date 31[st] March 2024
Charity name: Penycae Childcare
Charity registration number: 1179295
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To provide not-for-profit, affordable, high quality childcare for the parents and carers of children of Penycae, aged 2– under 12. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Playgroup 8.50 – 11.20am, which provides Early Entitlement and is available free for parents/carers in receipt of the 30 hour entitlement. Nursery+ 11.20am – 3pm, again available for those entitled to the 30 hour offer. After School club 3pm – 5pm For those not entitled to the 30 hour or early entitlement fees can be paid for our services. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | We provide benefit to our community. To this end we monitor our numbers and our fees, to ensure that we provide an affordable good quality service. We are looking at how we can expand our activities to further benefit the community. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | We do not issue grants. |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | All trustees are volunteers so attending meetings is voluntary. Staff appointments Processes of self-evaluation |
Gifts in kind and donations Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity has continued to offer good quality child care at a low cost to members of the local community. This has enabled many parents to work their necessary number of hours. It has also enabled others to attend training, college or university. Holiday clubs are run during most of the school holidays. The opening of the holiday provision has taken some of the pressure of organising holiday childcare away from working parents and carers. Overall the charity has had a successful year, meeting its aims consistently. |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
We now offer places to children supported by “Flying Start”. Regular visits from the local authority’s early years team ensures that the service constantly looks to improve itspractice. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | No fund raising activities took place in this reporting period. |
| Investment performance against objectives |
Para 1.41 | N/A |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity has run at a considerable loss in the year to March 2024. The main driver of this loss has been over-staffing. Since we increased our admissions limit to more than 19 we had to appoint a “super numery” manager, ie someone who could not be counted in our adult/child ratio. Our numbers were rarely more than the low 20s at any one time so this presented a financial problem. Furthermore an overbooking of supply staff seriously depleted our resources. The requirement for the manager not to count in the ratios has now been removed, and one of our staff has moved to another job. This has allowed us to reduce staffing costs. Tighter control of booking supply staff will also reduce this overspend. The charity is still in the black and this threat to our sustainability has been removed. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We do not aim to make a profit, just to cover our costs and replace equipment. We have improved the pay and conditions of our staff and frozen many of our fees. Staff will have new contracts to include some sickness pay and discretionary paid leave for certain events. We also need to have a “cushion” to see us through the autumn term when numbers are much lower. |
| Amount of reserves held | Para 1.22 | None |
| Reasons for holding zero reserves |
Para 1.22 | For the reasons above. |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | There are no concerns at present. The situation which caused significant overspend in the year has now been rectified. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Fees 30-hour childcare Early Entitlement |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | The main risk would be loss of voluntary support from eg Trustees |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Volunteers will be invited to attend the trustees’ annual general meeting. The current trustees can appoint any additional volunteers suggested at the AGM, subject to DBS clearance. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
Policies were reviewed during the year. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The current board of trustees has 4 members: chair, secretary, treasurer, and other trustee. One of these is currently the responsible individual for the setting. We work with Early Years Wales, the Care Inspectorate for Wales, the Wrexham Family Information Service. and the Wrexham Early Years Team. The daily operation is controlled by the appointed manager. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Penycae Childcare |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1179295 |
| Charity’s principal address | Ysgol Penycae Copperas Hill Penycae Wrexham |
LL14 2SD
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Tracey Scourfield | Chair | |||
| Nia Hawkes | Secretary | |||
| Tim Newbould | Treasurer | |||
| Serena Hughes | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name None
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| None | ||
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Sandy Williams – manager Shanice Balckmore – deputy manager
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Timothy Newbould
Position (eg Secretary, Treasurer Chair, etc)
Date 30[th] November 2024
Penycae Childcare No (if any) Receipts and payments accounts CC16a For the period Period start date Period end date To from 1.4.23 31.3.2024
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 28,723.00 1,979.00 11,820.00 35,095.00 0.00 0.00 0.00 7,501.00 6,675.00 91,793 - - - 91,793 76,821.00 60.00 11,705.00 801.00 2,859.00 6,983.00 110.00 8,339.00 717.00 230.00 172.00 108,797 - - - 108,797 - 17,004 - 26,970 9,966 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 28,723 1,979 11,820 35,095 - - - 7,501 6,675 91,793 - - - 91,793 76,821 60 11,705 801 2,859 6,983 110 8,339 717 230 172 108,797 - - - 108,797 - 17,004 |
Total funds to the nearest £ 28,723 1,979 11,820 35,095 - - - 7,501 6,675 91,793 - - - 91,793 76,821 60 11,705 801 2,859 6,983 110 8,339 717 230 172 108,797 - - - 108,797 - 17,004 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| Fees | 28,723.00 | 22,279.00 | ||||
| Grant | 1,979.00 | 15,197.00 | ||||
| EE | 11,820.00 | 8,800.00 | ||||
| Chilcare Offer | 35,095.00 | 39,523.00 | ||||
| Fundraiaing | 0.00 | 0.00 | ||||
| Additional Fundingfrom Authority | 0.00 | 66.00 | ||||
| Uncleared cheques | 0.00 | |||||
| HMRC MaternityPayment | 7,501.00 | |||||
| Welsh Government | 6,675.00 | 0.00 | ||||
| Sub total(Gross income for AR) |
91,793 | 85,865 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - |
- | |||||
| ~~Sub total~~ | - | - | ||||
| Total receipts A3 Payments |
||||||
| 85,865 | ||||||
| Payroll | 76,821.00 | 59,939.00 | ||||
| Bank Charges | 60.00 | 69.00 | ||||
| Rent & Admin Costs | 11,705.00 | 19,340.00 | ||||
| Insurance,training,medicals etc | 801.00 | 763.00 | ||||
| Pension(NEST) | 2,859.00 | 1,726.00 | ||||
| SupplyCover | 6,983.00 | 1,109.00 | ||||
| Audit | 110.00 | 110.00 | ||||
| Goods Purchased | 8,339.00 | 1,192.00 | ||||
| Snacks | 717.00 | |||||
| Mobile Phone | 230.00 | |||||
| Misc | 172.00 | |||||
| **Sub total ** | 108,797 | 84,248 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | ||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 84,248 | ||||||
| - 17,004 | - | - | - 17,004 |
1,617 | ||
| - | - | - | - | - | ||
| 26,970 | - | - | 26,970 | 25,208 | ||
| 9,966 | - | - | 9,966 | 26,825 |
CCXX R1 accounts (SS)
20/01/2025
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Details Details Current Account Details Details Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 9,964 - - - - - 9,964 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Tim Newbould |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| 20.1.2025 | |||
CCXX R2 accounts (SS)
20/01/2025
2
Form D sumMY of Transactions Penycae Childcare Account Year Ended 31" March 2024 REI CEI IPTS PAYMENTS Balances b/f Bank account £26,970.26 Expenditllre Bank CunEnt Account £108,798.96 Receipts Income £91,792.55 Balances clf £9,963.85 £118,762.81 £118,762.81 CERTIFIED: Headteaehe H&norary Treasurer I have examined the books, vouchers and documents relating to Penycae Childcare Account and in my vi¢w th¢ account above giv¢s a tru¢ and fair view of its transactions for the year ended 31, March 2024 and of the balances in hand as of that date. Signed Date Name of Independent Auditor Mrs B.J.Jones Address 14, Erw Deg Bethania Road Acrcfair Wrexham LL14 3YA Telephone No. 01978 823419 Mobile07789422467