## **Trustees’ Annual Report for the period** **From Period start date 1[st] April 2023 To Period end date 31[st] March 2024** ## **Charity name: Penycae Childcare** ## **Charity registration number: 1179295** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To provide not-for-profit, affordable,**
**high quality childcare for the parents**
**and carers of children of Penycae, aged**
**2– under 12.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Playgroup 8.50 – 11.20am, which**
**provides Early Entitlement and is**
**available free for parents/carers in**
**receipt of the 30 hour entitlement.**
**Nursery+ 11.20am – 3pm, again**
**available for those entitled to the 30**
**hour offer.**
**After School club 3pm – 5pm**
**For those not entitled to the 30 hour or**
**early entitlement fees can be paid for**
**our services.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**We provide benefit to our community.**
**To this end we monitor our numbers**
**and our fees, to ensure that we provide**
**an affordable good quality service. We**
**are looking at how we can expand our**
**activities to further benefit the**
**community.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**We do not issue grants.**| |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|**All trustees are volunteers so attending**
**meetings is voluntary.**
**Staff appointments**
**Processes of self-evaluation**| **Gifts in kind and donations** Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The charity has continued to offer good**
**quality child care at a low cost to**
**members of the local community. This**
**has enabled many parents to work their**
**necessary number of hours. It has also**
**enabled others to attend training,**
**college or university. Holiday clubs are**
**run during most of the school holidays.**
**The opening of the holiday provision**
**has taken some of the pressure of**
**organising holiday childcare away from**
**working parents and carers.**
**Overall the charity has had a successful**
**year, meeting its aims consistently.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|
**We now offer places to children**
**supported by “Flying Start”. Regular**
**visits from the local authority’s early**
**years team ensures that the service**
**constantly looks to improve itspractice.**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**No fund raising activities took place in**
**this reporting period.**| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity has run at a considerable loss in**
**the year to March 2024. The main driver of**
**this loss has been over-staffing. Since we**
**increased our admissions limit to more than**
**19 we had to appoint a “super numery”**
**manager, ie someone who could not be**
**counted in our adult/child ratio. Our**
**numbers were rarely more than the low 20s**
**at any one time so this presented a financial**
**problem. Furthermore an overbooking of**
**supply staff seriously depleted our**
**resources. The requirement for the manager**
**not to count in the ratios has now been**
**removed, and one of our staff has moved to**
**another job. This has allowed us to reduce**
**staffing costs. Tighter control of booking**
**supply staff will also reduce this overspend.**
**The charity is still in the black and this**
**threat to our sustainability has been**
**removed.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**We do not aim to make a profit, just to cover**
**our costs and replace equipment.**
**We have improved the pay and conditions of**
**our staff and frozen many of our fees. Staff**
**will have new contracts to include some**
**sickness pay and discretionary paid leave**
**for certain events. We also need to have a**
**“cushion” to see us through the autumn**
**term when numbers are much lower.**| |Amount of reserves held|Para 1.22|**None**| |Reasons for holding zero
reserves|Para 1.22|**For the reasons above.**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**There are no concerns at present. The**
**situation which caused significant**
**overspend in the year has now been**
**rectified.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Fees**
**30-hour childcare**
**Early Entitlement**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|**The main risk would be loss of voluntary**
**support from eg Trustees**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Volunteers will be invited to attend the**
**trustees’ annual general meeting.**
**The current trustees can appoint any**
**additional volunteers suggested at the**
**AGM, subject to DBS clearance.**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
**Policies were reviewed during the year.**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The current board of trustees has 4**
**members: chair, secretary, treasurer,**
**and other trustee. One of these is**
**currently the responsible individual for**
**the setting. We work with Early Years**
**Wales, the Care Inspectorate for Wales,**
**the Wrexham Family Information**
**Service.**
**and the Wrexham Early Years Team.**
**The daily operation is controlled by the**
**appointed manager.**| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Penycae Childcare| |---|---| |Other name the charity uses|| |Registered charity number|1179295| |Charity’s principal address|Ysgol Penycae
Copperas Hill
Penycae
Wrexham| LL14 2SD ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| ||Tracey Scourfield|Chair||| ||Nia Hawkes|Secretary||| ||Tim Newbould|Treasurer||| ||Serena Hughes|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name None** ## Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**None**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| ## **Name of chief executive or names of senior staff members (Optional information)** Sandy Williams – manager Shanice Balckmore – deputy manager ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Timothy Newbould **Position (eg Secretary,** Treasurer **Chair, etc)** **Date** 30[th] November 2024 **Penycae Childcare No (if any) Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 1.4.23 31.3.2024 ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**28,723.00**
**1,979.00**
11,820.00
**35,095.00**
**0.00**
**0.00**
**0.00**
**7,501.00**
**6,675.00**
**91,793**
**-**
**-**
**-**
**91,793**
**76,821.00**
**60.00**
**11,705.00**
**801.00**
**2,859.00**
**6,983.00**
**110.00**
**8,339.00**
**717.00**
**230.00**
**172.00**
**108,797**
**-**
**-**
**-**
**108,797**
**- 17,004**
**-**
**26,970**
**9,966**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**28,723**
**1,979**
**11,820**
**35,095**
**-**
**-**
**-**
**7,501**
**6,675**
**91,793**
**-**
**-**
**-**
**91,793**
**76,821**
**60**
**11,705**
**801**
**2,859**
**6,983**
**110**
**8,339**
**717**
**230**
**172**
**108,797**
**-**
**-**
**-**
**108,797**

**- 17,004**|**Total funds**
**to the nearest £**
**28,723**
**1,979**
**11,820**
**35,095**
**-**
**-**
**-**
**7,501**
**6,675**
**91,793**
**-**
**-**
**-**
**91,793**
**76,821**
**60**
**11,705**
**801**
**2,859**
**6,983**
**110**
**8,339**
**717**
**230**
**172**
**108,797**
**-**
**-**
**-**
**108,797**

**- 17,004**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |Fees|**28,723.00**|||||**22,279.00**| |Grant|**1,979.00**|||||**15,197.00**| |EE|11,820.00|||||8,800.00| |Chilcare Offer|**35,095.00**|||||**39,523.00**| |Fundraiaing|**0.00**|||||**0.00**| |Additional Fundingfrom Authority|**0.00**|||||**66.00**| |Uncleared cheques|**0.00**|||||| |HMRC MaternityPayment|**7,501.00**|||||| |Welsh Government|**6,675.00**|||||**0.00**| |**_Sub total_**_(Gross income for_
_AR)_|**91,793**|||||**85,865**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**
|||||**-**| |~~**_Sub total_**~~|**-**|||||**-**| |**_Total receipts_ **
**A3 Payments**||||||| |||||||**85,865**| |||||||| |Payroll|**76,821.00**|||||**59,939.00**| |Bank Charges|**60.00**|||||**69.00**| |Rent & Admin Costs|**11,705.00**|||||**19,340.00**| |Insurance,training,medicals etc|**801.00**|||||**763.00**| |Pension(NEST)|**2,859.00**|||||**1,726.00**| |SupplyCover|**6,983.00**|||||**1,109.00**| |Audit|**110.00**|||||**110.00**| |Goods Purchased|**8,339.00**|||||**1,192.00**| |Snacks|**717.00**|||||| |Mobile Phone|**230.00**|||||| |Misc|**172.00**|||||| |**_Sub total_ **|**108,797**|||||**84,248**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**84,248**| |||||||| ||**- 17,004**|**-**|**-**|
**- 17,004**||**1,617**| ||**-**|**-**|**-**|**-**||**-**| ||**26,970**|**-**|**-**|**26,970**||**25,208**| ||**9,966**|**-**|**-**|**9,966**||**26,825**| CCXX R1 accounts (SS) 20/01/2025 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Current Account
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**9,964**
**-**
**-**
**-**
**-**
**-**
**9,964**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Tim Newbould|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||20.1.2025| ||||| ||||| CCXX R2 accounts (SS) 20/01/2025 2 Form D sumM￿Y of Transactions Penycae Childcare Account Year Ended 31" March 2024 REI CEI IPTS PAYMENTS Balances b/f Bank account £26,970.26 Expenditllre Bank CunEnt Account £108,798.96 Receipts Income £91,792.55 Balances clf £9,963.85 £118,762.81 £118,762.81 CERTIFIED: Headteaehe H&norary Treasurer I have examined the books, vouchers and documents relating to Penycae Childcare Account and in my vi¢w th¢ account above giv¢s a tru¢ and fair view of its transactions for the year ended 31, March 2024 and of the balances in hand as of that date. Signed Date Name of Independent Auditor Mrs B.J.Jones Address 14, Erw Deg Bethania Road Acrcfair Wrexham LL14 3YA Telephone No. 01978 823419 Mobile07789422467