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2021-03-31-accounts

Trustees’ Annual Report for the period

From 1[st] April 2020 To 31[st] March 2021

Charity name: Penycae Childcare

Charity registration number: 1179295

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To provide not-for-profit, high quality
childcare for children and
parents/carers of Penycae
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 Playgroup 8.50 – 11.20, providing the
Early Entitlement
Nursery+ 11.20am – 3pm
Providing the 30 hour Childcare Offer
After School Club 3 – 5pm
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 We are aware of our duty to provide
benefit to the
community and we monitor the number
of children
who attend, our fees in comparison to
other settings
and how we can expand our operations.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 We do not issue grants.
Policy on social investment
including program related
investment		 Para 1.38 N/A
Contribution made by
volunteers		 Para 1.38 Regular trustee meetings
Staff appointments
Self-evaluation of the service
Gifts in kind/donations
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 We continue to be the main provider of
childcare in Penycae.
We have managed to maintain a regular
and reliable service. This has enabled
children to receive high quality
childcare, and freed parents to go out to
work or attend training.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 Following the first lockdown, we were
able to continue to provide a reliable
service to the local community which
was also very good value for money.
The second lockdown resulted in us
closing again until March 15th 2020. We
were fully open by the end of this
reporting year but the closures and the
uncertainly around Covid have
prevented us from exploring the
possibility of 6pm closing and the
provision of a holiday club.
Performance of fundraising
activities against objectives
set		 Para 1.41 Due to Covid closures and control
measures around meetings, we were not
able to organise any fundraising events
this year.
Investment performance
against objectives		 Para 1.41 N/A
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the
end of the period		 Para 1.21 Covid closures hit us hard. Even though we
were able to furlough staff we had no income to
cover other expenses. The closure during the
summer term hit us particularly hard as the
summer term, with its increased income due to
Early Entitlement and 30 hour childcare would
normally generate a profit to see us through the
autumn. However, we were able to obtain a
grant from the Moondance trust and this
covered our lost income. The UK Government’s
job retention scheme also generated significant
income. The Early Entitlement scheme
increased its hourly payments to put it in line
with the 30 hour childcare. This was an increase
of £1 per hour per child. There was some
retrospective payment here and this too
generated extra income. We also saw a general
increase in numbers in the autumn term 2020.
These 4 factors meant that at the end of the
financial year we were in a very healthy position.
Penycae Childcare now looks financially sound
with threats to its continued survival no longer
in evidence.
Statement explaining the
policy for holding
reserves stating why
they are held		 Para 1.22 If we make an operating profit in any year,
money will be held for the following purposes:
•
A “cushion” against low income in the
autumn
•
Replacing equipment (immediately or
saving up for large expenditure)
•
Improving the terms and conditions of
staff
•
Freezing fees
Amount of reserves held Para 1.22 None
Reasons for holding zero
reserves		 Para 1.22 We simply do not have the money.
Details of fund materially
in deficit		 Para 1.24 None
Explanation of any
uncertainties about the
charity continuing as a
going concern		 Para 1.23 Due to additional income highlighted above,
Penycae Childcare is now in a strong position
financially and can be considered a going
concern.

Additional information (optional)

Additional information (optional) Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Paid Fees: 21%
30 Hour Childcare: 19%
Early Entitlement: 9%
Grants: 46% includes Covid job
retention scheme
Donations/Fundraising: 0.4%
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 N/A
A description of the principal
risks facing the charity		 Para 1.46 Sufficient volunteers to carry out the
regulatory duties.
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Trust Deed
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 The Annual General Meeting will invite
parents and carers to become trustees.
Officers of the charity are elected or re-
elected at the AGM. The trustees have
adopted the model constitution of Early
Years Wales.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51 We do not yet have any procedures in
place.
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 Chair, secretary, treasurer, and other
trustee. We work with Early Years
Wales, the Care Inspectorate for Wales,
the Wrexham Family Information Service
and the Wrexham Early Years Team.
Relationship with any
related parties		 Para 1.51
Other

Reference and Administrative details

Charity name Penycae Childcare
Other name the charity uses
Registered charity number 1179295
Charity’s principal address Ysgol Penycae
Copperas Hill
Penycae
Wrexham
LL14 2SD

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body)
entitled to appoint trustee
(ifany)
Tracey Scourfield Chair
Nia Hawkes Secretary
Tim Newbould Treasurer
Serena Hughes

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Tim Newbould – Responsible Individual for the purposes of registrations with CIW Sandy Williams – Person in charge

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
Tim Newbould

Trustee
7thDecember 2021
7thDecember 2021

Penycae Childcare No (if any) Receipts and payments accounts CC16a For the period Period start date Period end date To from 1.4.2020 31.3.2021

Section A Receipts and payments

A1 Receipts Unrestricted
funds
to the nearest £
8,454
18,496
3,800
7,742
-
2,140
-
-
40,632
-
-
-
40,632
30,660
-
2,113
89
452
1,194
100
-
-
34,608
-
-
-
34,608
6,024
-
-
6,024		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
8,454
18,496
3,800
7,742
-
2,140
-
-
40,632
-
-
-
40,632
30,660
-
2,113
89
452
1,194
100
-
-
34,608
-
-
-
34,608
6,024		 Total funds
to the nearest £
8,454
18,496
3,800
7,742
-
2,140
-
-
40,632
-
-
-
40,632
30,660
-
2,113
89
452
1,194
100
-
-
34,608
-
-
-
34,608
6,024		 Last year
to the nearest £
Fees 8,454 26,349
Grant 18,496 5,925
EE 3,800 2,780
Chilcare Offer 7,742 4,867
Fundraiaing - 20
Additional Fundingfrom Authority 2,140 -
- -
- -
Sub total(Gross income for
AR)		 40,632 39,941
A2 Asset and investment sales,
(see table).
-
-
 -
~~Sub total~~ - -
Total receipts
A3 Payments
39,941
Payroll 30,660 31,873
Bank Charges - 30
Rent,Admin Costs,Snacks 2,113 4,371
Insurance,training,medicals etc 89 747
Pension(NEST) 452 -
SupplyCover 1,194 -
Audit 100 -
- -
- -
**Sub total ** 34,608 37,021
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
37,021
6,024 - - 6,024 2,920
- - - - -
- - - - -
6,024 - - 6,024 2,920

CCXX R1 accounts (SS)

12/11/2021

1

Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Current Account
Details
Details
Details
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
Agreement Error
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval

CCXX R2 accounts (SS)

12/11/2021

2

Fonn D Summary of Transactions Penycae Childcare Account St Year Ended 31 March 2021 RECEIPTS PAYMENTS Balances b/f Bank account £2919.47 Expenditure Bank Current Account £34.607.56 Receipts Income £40.477.27 Balances c/f £8789.18 £43.396.74 £43.396.74 CERTIFIED: Headteacher Honorary Treasurer I have examined the books, voucheTS and documents relating to Penycae Childcare Accounl and in my view th¢ account above gives a true and fair view of its trdnsactions for the year ended 31" March 2021 and of th¢ balanc¢s in hand &s of that date. Signed Name of Independent Auditor Mrs B.J.Jon¢s Address 14, Erw Deg Bethania Road A¢r¢fair LL14 3YA Telephone No. 01978 823419