## **Trustees’ Annual Report for the period** **From 1[st] April 2020 To 31[st] March 2021** ## **Charity name: Penycae Childcare** ## **Charity registration number: 1179295** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To provide not-for-profit, high quality**
**childcare for children and**
**parents/carers of Penycae**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Playgroup 8.50 – 11.20, providing the**
**Early Entitlement**
**Nursery+ 11.20am – 3pm**
**Providing the 30 hour Childcare Offer**
**After School Club 3 – 5pm**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**We are aware of our duty to provide**
**benefit to the**
**community and we monitor the number**
**of children**
**who attend, our fees in comparison to**
**other settings**
**and how we can expand our operations.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**We do not issue grants.**| |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|**Regular trustee meetings**
**Staff appointments**
**Self-evaluation of the service**
**Gifts in kind/donations**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**We continue to be the main provider of**
**childcare in Penycae.**
**We have managed to maintain a regular**
**and reliable service. This has enabled**
**children to receive high quality**
**childcare, and freed parents to go out to**
**work or attend training.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**Following the first lockdown, we were**
**able to continue to provide a reliable**
**service to the local community which**
**was also very good value for money.**
**The second lockdown resulted in us**
**closing again until March 15th 2020. We**
**were fully open by the end of this**
**reporting year but the closures and the**
**uncertainly around Covid have**
**prevented us from exploring the**
**possibility of 6pm closing and the**
**provision of a holiday club.**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**Due to Covid closures and control**
**measures around meetings, we were not**
**able to organise any fundraising events**
**this year.**| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the
end of the period|Para 1.21|**Covid closures hit us hard. Even though we**
**were able to furlough staff we had no income to**
**cover other expenses. The closure during the**
**summer term hit us particularly hard as the**
**summer term, with its increased income due to**
**Early Entitlement and 30 hour childcare would**
**normally generate a profit to see us through the**
**autumn. However, we were able to obtain a**
**grant from the Moondance trust and this**
**covered our lost income. The UK Government’s**
**job retention scheme also generated significant**
**income. The Early Entitlement scheme**
**increased its hourly payments to put it in line**
**with the 30 hour childcare. This was an increase**
**of £1 per hour per child. There was some**
**retrospective payment here and this too**
**generated extra income. We also saw a general**
**increase in numbers in the autumn term 2020.**
**These 4 factors meant that at the end of the**
**financial year we were in a very healthy position.**
**Penycae Childcare now looks financially sound**
**with threats to its continued survival no longer**
**in evidence.**| |Statement explaining the
policy for holding
reserves stating why
they are held|Para 1.22|**If we make an operating profit in any year,**
**money will be held for the following purposes:**
•
**A “cushion” against low income in the**
**autumn**
•
**Replacing equipment (immediately or**
**saving up for large expenditure)**
•
**Improving the terms and conditions of**
**staff**
•
**Freezing fees**| |Amount of reserves held|Para 1.22|**None**| |Reasons for holding zero
reserves|Para 1.22|**We simply do not have the money.**| |Details of fund materially
in deficit|Para 1.24|**None**| |Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|**Due to additional income highlighted above,**
**Penycae Childcare is now in a strong position**
**financially and can be considered a going**
**concern.**| ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|| |---|---|---| |You may choose to include further statements||where relevant about:| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Paid Fees: 21%**
**30 Hour Childcare: 19%**
**Early Entitlement: 9%**
**Grants: 46% includes Covid job**
**retention scheme**
**Donations/Fundraising: 0.4%**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|**Sufficient volunteers to carry out the**
**regulatory duties.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The Annual General Meeting will invite**
**parents and carers to become trustees.**
**Officers of the charity are elected or re-**
**elected at the AGM. The trustees have**
**adopted the model constitution of Early**
**Years Wales.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**We do not yet have any procedures in**
**place.**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**Chair, secretary, treasurer, and other**
**trustee. We work with Early Years**
**Wales, the Care Inspectorate for Wales,**
**the Wrexham Family Information Service**
**and the Wrexham Early Years Team.**| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Penycae Childcare| |---|---| |Other name the charity uses|| |Registered charity number|1179295| |Charity’s principal address|Ysgol Penycae
Copperas Hill
Penycae
Wrexham
LL14 2SD| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
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17
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee**
**(ifany)**| |---|---|---|---|---| ||Tracey Scourfield|Chair||| ||Nia Hawkes|Secretary||| ||Tim Newbould|Treasurer||| ||Serena Hughes|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| ## **Name of chief executive or names of senior staff members (Optional information)** Tim Newbould – Responsible Individual for the purposes of registrations with CIW Sandy Williams – Person in charge ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Tim Newbould|| ||
Trustee|| ||7thDecember 2021|| ||7thDecember 2021|| **Penycae Childcare No (if any) Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 1.4.2020 31.3.2021 ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**8,454**
**18,496**
**3,800**
**7,742**
**-**
**2,140**
**-**
**-**
**40,632**
**-**
**-**
**-**
**40,632**
**30,660**
**-**
**2,113**
**89**
**452**
**1,194**
**100**
**-**
**-**
**34,608**
**-**
**-**
**-**
**34,608**
**6,024**
**-**
**-**
**6,024**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**8,454**
**18,496**
**3,800**
**7,742**
**-**
**2,140**
**-**
**-**
**40,632**
**-**
**-**
**-**
**40,632**
**30,660**
**-**
**2,113**
**89**
**452**
**1,194**
**100**
**-**
**-**
**34,608**
**-**
**-**
**-**
**34,608**
**6,024**|**Total funds**
**to the nearest £**
**8,454**
**18,496**
**3,800**
**7,742**
**-**
**2,140**
**-**
**-**
**40,632**
**-**
**-**
**-**
**40,632**
**30,660**
**-**
**2,113**
**89**
**452**
**1,194**
**100**
**-**
**-**
**34,608**
**-**
**-**
**-**
**34,608**
**6,024**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |Fees|**8,454**|||||**26,349**| |Grant|**18,496**|||||**5,925**| |EE|**3,800**|||||**2,780**| |Chilcare Offer|**7,742**|||||**4,867**| |Fundraiaing|**-**|||||**20**| |Additional Fundingfrom Authority|**2,140**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**40,632**|||||**39,941**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**
|||||**-**| |~~**_Sub total_**~~|**-**|||||**-**| |**_Total receipts_ **
**A3 Payments**||||||| |||||||**39,941**| |||||||| |Payroll|**30,660**|||||**31,873**| |Bank Charges|**-**|||||**30**| |Rent,Admin Costs,Snacks|**2,113**|||||**4,371**| |Insurance,training,medicals etc|**89**|||||**747**| |Pension(NEST)|**452**|||||**-**| |SupplyCover|**1,194**|||||**-**| |Audit|**100**|||||**-**| ||**-**|||||**-**| ||**-**|||||**-**| |**_Sub total_ **|**34,608**|||||**37,021**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**37,021**| |||||||| ||**6,024**|**-**|**-**|**6,024**||**2,920**| ||**-**|**-**|**-**|**-**||**-**| ||**-**|**-**|**-**|**-**||**-**| ||**6,024**|**-**|**-**|**6,024**||**2,920**| CCXX R1 accounts (SS) 12/11/2021 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Current Account
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| ||||| CCXX R2 accounts (SS) 12/11/2021 2 Fonn D Summary of Transactions Penycae Childcare Account St Year Ended 31 March 2021 RECEIPTS PAYMENTS Balances b/f Bank account £2919.47 Expenditure Bank Current Account £34.607.56 Receipts Income £40.477.27 Balances c/f £8789.18 £43.396.74 £43.396.74 CERTIFIED: Headteacher Honorary Treasurer I have examined the books, voucheTS and documents relating to Penycae Childcare Accounl and in my view th¢ account above gives a true and fair view of its trdnsactions for the year ended 31" March 2021 and of th¢ balanc¢s in hand &s of that date. Signed Name of Independent Auditor Mrs B.J.Jon¢s Address 14, Erw Deg Bethania Road A¢r¢fair LL14 3YA Telephone No. 01978 823419