Summary Annual Report
2020
Suffolk West Federation of Women’s Institutes Federation Offices: Unit 11, Park Farm Business Centre, Fornham St Genevieve, Bury St Edmunds, Suffolk IP28 6TS Tel: 01284 336645 email: office.swfwi@gmail.com Registered Charity Number 1179294
Annual Report
Trustees during 2019 -2020
| 1 2 3 4 5 6 7 8 9 10 11 12 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Julie Higgins | Chairman | SWFWI WIs | ||
| Jill Gooch | Vice Chairman | SWFWI WIs | ||
| Rachel Thomas | SWFWI WIs | |||
| Brenda Last | Treasurer | SWFWI WIs | ||
| Sue Beavan | SWFWI WIs | |||
| Margaret Brackenbury |
Vice Chairman | SWFWI WIs | ||
| Janet Brown | SWFWI WIs | |||
| Linda Gridley | SWFWI WIs | |||
| Joyce Haiselden | Until April 2020 | SWFWI WIs | ||
| June Bryant | From May2020 | SWFWI WIs | ||
| Yvonne King | SWFWI WIs | |||
| Rae Stapleton | SWFWI WIs | |||
| Maggie Glavin | SWFWI WIs |
Governance
The Federation has a constitution approved by the National Federation of Women’s Institutes and by the Charity Commission. The managing trustees are voted for every two (2) years by the WIs of the Federation. They take office after the end of that year’s annual meeting.
Additional governance issues
Trustees attend formal Trustee training provided by NFWI. They are also expected to work through the e-learning Trustee Training Module provided by NFWI on the WI Training website.
Staff
The Federation employs two part time members of staff: Federation Secretary Rachel Hows and Finance Assistant Rachel Sparks.
Objects of the WI
The objects of the Federation are to further the purposes of the Women’s Institute movement in West Suffolk.
The main purposes of the Women’s Institute organisation are:
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(a) to advance the education of women and girls for the public benefit in all areas including (without limitation):
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i. local, national and international issues of political and social importance
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ii. music, drama and other cultural subjects; and
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iii. all branches of agriculture, crafts, home economics, science, health and social welfare
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(b) to promote sustainable development for the public benefit by:
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i. educating people in the preservation, conservation and protection of the environment and the prudent use of natural resources; and
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ii. promoting sustainable means of achieving economic growth and regeneration
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(c) to advance health for the public benefit
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(d) to advance citizenship for the public benefit by the promotion of civic responsibility and volunteering.
Achievements
The main achievement during the period of this annual report was celebrating the centenary of the federation and keeping the organisation together during the pandemic lockdown.
Summary of the main activities of the organisation
It became evident by early summer that we would not be able to hold many of our planned Centenary events due to imposed restrictions due to COVID-19, a situation which also brought about the demise of our Federation magazine, The WI News. We felt that we had to find a publication to replace this loss and came up with a fortnightly office based online newsletter entitled The Hive. This has up to date information and notices together with short write ups from our WIs and our sub committees. This has proved extremely popular with members. As the months went on, we decided to hold talks on Zoom for our members which started in September 2020. These have encompassed a myriad of subjects including Jane Austen, Leonardo da Vinci, Stem Cells, crafting various items such as Christmas Wreaths and paper flowers, the music of Bach and the life of a Pantomime Dame, our Christmas offering has attracted 100+ members with our Night In With The London Welsh Rugby Club Choir. The only actual Centenary event we held was a highly successful lunch with speaker Captain William Wells in March 2020.
We feel our greatest achievement is keeping in touch with our members and keeping the interest in our Centenary which hopefully we can celebrate it fully in 2021.
Financial Review
Reserves Policy The Federation holds reserves for several reasons.
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To cover cash flow situations where for instance the subscriptions which provide a substantial part of the income are only received in March/ April to cover the whole year.
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To cover for unforeseen emergency or unexpected needs.
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Cover for unforeseen day to day operational costs such as employing temporary staff to cover long term sick absence.
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To meet planned commitments that cannot be met from future income alone.
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To support the office costs following the sale of owned premises and the rental of current premises, with a view that new premises may be purchased in future.
The proceeds from the sale of the Federation’s own property are held as reserves but split to give both access and income. The larger part has been invested through a stockbroker which offers inflation proofing income and increase in values combined with a low to medium risk, the remainder split between instant access accounts and short notice accounts which pay more interest. The Reserves policy will be reviewed annually.
Being a particularly financially challenging year, the profit and loss account shows a deficit of £9371, which, disappointingly but unsurprisingly, is an increase in the deficit from the previous year. The loss of the income from the printed WI News and our fundraising events due to the pandemic has partially been offset by the one-off grant of £10,000 from the government. Our expenses have not been much reduced by the lockdown as the part time staff were not furloughed due to ongoing work on the newsletters and refunds on events. The deficit can be met from our Virgin savings account and will not affect our investment policy. Our investments continued to perform relatively well during the stock market upheavals and ended with a reduction of £18547, a 4.4% reduction. Unfortunately, our membership numbers and hence subscriptions have fallen slightly. However, we hope to open at least one new WI next year and undertake a recruitment campaign once restrictions on meetings are lifted. As ever the board of trustees continue their efforts to reduce costs wherever possible but this last year has been difficult.
Early events were well supported and raised funds to help with the Federation costs but those of March onwards were cancelled. I hope next year the postponed centenary events and the relief at meeting again will encourage more members to participate in federation events in addition to their own WI events.
Suffolk West Federation of Women's Institutes
Income and Expenditure for the year ended 30th September 2020
| Income 2020 Members subscriptions 16,153 Dividends and Interest 11,946 Grants 10,000 Recharges for photocopying, insurance, etc 1,773 Park Farm Fundraising events 3,359 Federation & National meeting 80 Sales of WI News, bulbs, pens, diaries etc -851 Training, Donations, NFWI & Golden ticket draws 870 Centenary events 8,336 Federation Board of Trustees Creative Leisure Members Advisory Committee Combined Arts Public Affairs Science & Technology Sports Catering Choir Total Income Expenditure Staffing including cleaners 24,175 Office rent, Council tax, electricity & repairs 21,494 Supplies, photocopier, postage, etc 3,756 Bookkeeping & Audit, Depreciation 1,436 Park Farm Fundraising events 2,998 Federation & National meetings 630 Cost of Sales, Golden ticket prizes, other minor costs 674 Denman visit, room refurbishment, training 1,370 Incorporation costs 0 Centenary events 6,720 Federation Board of Trustees Creative Arts Members Advisory Committee Combined Arts Public Affairs Science & Technology Sports Catering Choir Total Expenditure Profit/ (Loss) |
2020 39,872 11,794 194 147 1,163 0 0 1,494 611 180 |
2019 17,459 14,279 0 2,235 9,096 14,157 5,751 1,200 23,332 20,982 4,738 3,152 8,059 15,586 1,981 250 1,538 0 |
2019 33,973 30,204 6,013 2,257 12,401 4,240 136 4,441 2,471 1,109 |
|||
|---|---|---|---|---|---|---|
| 55,455 | 97,245 | |||||
| 50,861 12,392 245 180 400 114 0 141 210 283 |
52,204 27,414 4,131 2,983 10,751 2,562 14 557 1,146 551 |
|||||
| 64,826 | 102,313 | |||||
| -9,371 | -5,068 |
Suffolk West Federation of Women's Institutes Balance Sheet for the year ended 30th September 2020
| Fixed Assets Kitchen equipment Office Equipment Chairman's Brooch Trade Debtors Prepayment of expenditure Accrual of Income Bank Current account Barratt & Cooke Investment Virgin Money Account Stocks Floats Liabilities Trade Creditors Suspended Institutes fund NFWI affiliation fees Pooling of fares Accrual of expenditure Prepayment of Income Capital & Reserves Accumulated Fund Surplus/deficit of funds Denman College Room fund Investment revaluation Profit & Loss account Previous year's adjustment |
2020 478 2,773 240 138 4,334 0 1,800 423,031 56,186 4,521 80 493,581 432 565 0 0 1,870 0 2,867 490,714 414,841 103,394 397 -18,547 -9,371 490,714 |
2019 563 2,647 240 2,601 8,209 0 11,630 430,133 70,684 0 80 |
||
|---|---|---|---|---|
| 526,787 | ||||
| 424 164 214 0 600 6,753 |
||||
| 8,155 | ||||
| 518,632 | ||||
| 414,841 97,413 396 11,050 -5,068 |
||||
| 518,632 |
Suffolk West Federation of Women's Institutes
Income and Expenditure for the year ended 30th September 2020
| Income 2020 Members subscriptions 16,153 Dividends and Interest 11,946 Grants 10,000 Recharges for photocopying, insurance, etc 1,773 Park Farm Fundraising events 3,359 Federation & National meeting 80 Sales of WI News, bulbs, pens, diaries etc -851 Training, Donations, NFWI & Golden ticket draws 870 Centenary events 8,336 Federation Board of Trustees Creative Leisure Members Advisory Committee Combined Arts Public Affairs Science & Technology Sports Catering Choir Total Income Expenditure Staffing including cleaners 24,175 Office rent, Council tax, electricity & repairs 21,494 Supplies, photocopier, postage, etc 3,756 Bookkeeping & Audit, Depreciation 1,436 Park Farm Fundraising events 2,998 Federation & National meetings 630 Cost of Sales, Golden ticket prizes, other minor costs 674 Denman visit, room refurbishment, training 1,370 Incorporation costs 0 Centenary events 6,720 Federation Board of Trustees Creative Arts Members Advisory Committee Combined Arts Public Affairs Science & Technology Sports Catering Choir Total Expenditure Profit/ (Loss) |
2020 39,872 11,794 194 147 1,163 0 0 1,494 611 180 |
2019 17,459 14,279 0 2,235 9,096 14,157 5,751 1,200 23,332 20,982 4,738 3,152 8,059 15,586 1,981 250 1,538 0 |
2019 33,973 30,204 6,013 2,257 12,401 4,240 136 4,441 2,471 1,109 |
|||
|---|---|---|---|---|---|---|
| 55,455 | 97,245 | |||||
| 50,861 12,392 245 180 400 114 0 141 210 283 |
52,204 27,414 4,131 2,983 10,751 2,562 14 557 1,146 551 |
|||||
| 64,826 | 102,313 | |||||
| -9,371 | -5,068 |
Suffolk West Federation of Women's Institutes Balance Sheet for the year ended 30th September 2020
| Fixed Assets Kitchen equipment Office Equipment Chairman's Brooch Trade Debtors Prepayment of expenditure Accrual of Income Bank Current account Barratt & Cooke Investment Virgin Money Account Stocks Floats Liabilities Trade Creditors Suspended Institutes fund NFWI affiliation fees Pooling of fares Accrual of expenditure Prepayment of Income Capital & Reserves Accumulated Fund Surplus/deficit of funds Denman College Room fund Investment revaluation Profit & Loss account Previous year's adjustment |
2020 478 2,773 240 138 4,334 0 1,800 423,031 56,186 4,521 80 493,581 432 565 0 0 1,870 0 2,867 490,714 414,841 103,394 397 -18,547 -9,371 490,714 |
2019 563 2,647 240 2,601 8,209 0 11,630 430,133 70,684 0 80 |
||
|---|---|---|---|---|
| 526,787 | ||||
| 424 164 214 0 600 6,753 |
||||
| 8,155 | ||||
| 518,632 | ||||
| 414,841 97,413 396 11,050 -5,068 |
||||
| 518,632 |
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