## **Summary Annual Report** ## **2020** **Suffolk West Federation of Women’s Institutes Federation Offices: Unit 11, Park Farm Business Centre, Fornham St Genevieve, Bury St Edmunds, Suffolk IP28 6TS Tel: 01284 336645 email: office.swfwi@gmail.com Registered Charity Number 1179294** ## **Annual Report** ## **Trustees during 2019 -2020** |1
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12|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled to**
**appoint trustee (ifany)**| |---|---|---|---|---| ||Julie Higgins|Chairman||SWFWI WIs| ||Jill Gooch|Vice Chairman||SWFWI WIs| ||Rachel Thomas|||SWFWI WIs| ||Brenda Last|Treasurer||SWFWI WIs| ||Sue Beavan|||SWFWI WIs| ||Margaret
Brackenbury|Vice Chairman||SWFWI WIs| ||Janet Brown|||SWFWI WIs| ||Linda Gridley|||SWFWI WIs| ||Joyce Haiselden||Until April 2020|SWFWI WIs| ||June Bryant||From May2020|SWFWI WIs| ||Yvonne King|||SWFWI WIs| ||Rae Stapleton|||SWFWI WIs| ||Maggie Glavin|||SWFWI WIs| ## **Governance** The Federation has a constitution approved by the National Federation of Women’s Institutes and by the Charity Commission. The managing trustees are voted for every two (2) years by the WIs of the Federation. They take office after the end of that year’s annual meeting. ## **Additional governance issues** Trustees attend formal Trustee training provided by NFWI. They are also expected to work through the e-learning Trustee Training Module provided by NFWI on the WI Training website. ## **Staff** The Federation employs two part time members of staff: Federation Secretary Rachel Hows and Finance Assistant Rachel Sparks. ## **Objects of the WI** The objects of the Federation are to further the purposes of the Women’s Institute movement in West Suffolk. The main purposes of the Women’s Institute organisation are: - (a) to advance the education of women and girls for the public benefit in all areas including (without limitation): - i. local, national and international issues of political and social importance - ii. music, drama and other cultural subjects; and - iii. all branches of agriculture, crafts, home economics, science, health and social welfare - (b) to promote sustainable development for the public benefit by: - i. educating people in the preservation, conservation and protection of the environment and the prudent use of natural resources; and - ii. promoting sustainable means of achieving economic growth and regeneration - (c) to advance health for the public benefit - (d) to advance citizenship for the public benefit by the promotion of civic responsibility and volunteering. ## **Achievements** The main achievement during the period of this annual report was celebrating the centenary of the federation and keeping the organisation together during the pandemic lockdown. ## **Summary of the main activities of the organisation** It became evident by early summer that we would not be able to hold many of our planned Centenary events due to imposed restrictions due to COVID-19, a situation which also brought about the demise of our Federation magazine, The WI News. We felt that we had to find a publication to replace this loss and came up with a fortnightly office based online newsletter entitled The Hive. This has up to date information and notices together with short write ups from our WIs and our sub committees. This has proved extremely popular with members. As the months went on, we decided to hold talks on Zoom for our members which started in September 2020. These have encompassed a myriad of subjects including Jane Austen, Leonardo da Vinci, Stem Cells, crafting various items such as Christmas Wreaths and paper flowers, the music of Bach and the life of a Pantomime Dame, our Christmas offering has attracted 100+ members with our Night In With The London Welsh Rugby Club Choir. The only actual Centenary event we held was a highly successful lunch with speaker Captain William Wells in March 2020. We feel our greatest achievement is keeping in touch with our members and keeping the interest in our Centenary which hopefully we can celebrate it fully in 2021. ## **Financial Review** ## **Reserves Policy The Federation holds reserves for several reasons.** 1. To cover cash flow situations where for instance the subscriptions which provide a substantial part of the income are only received in March/ April to cover the whole year. 2. To cover for unforeseen emergency or unexpected needs. 3. Cover for unforeseen day to day operational costs such as employing temporary staff to cover long term sick absence. 4. To meet planned commitments that cannot be met from future income alone. 5. To support the office costs following the sale of owned premises and the rental of current premises, with a view that new premises may be purchased in future. The proceeds from the sale of the Federation’s own property are held as reserves but split to give both access and income. The larger part has been invested through a stockbroker which offers inflation proofing income and increase in values combined with a low to medium risk, the remainder split between instant access accounts and short notice accounts which pay more interest. The Reserves policy will be reviewed annually. Being a particularly financially challenging year, the profit and loss account shows a deficit of £9371, which, disappointingly but unsurprisingly, is an increase in the deficit from the previous year. The loss of the income from the printed WI News and our fundraising events due to the pandemic has partially been offset by the one-off grant of £10,000 from the government. Our expenses have not been much reduced by the lockdown as the part time staff were not furloughed due to ongoing work on the newsletters and refunds on events. The deficit can be met from our Virgin savings account and will not affect our investment policy. Our investments continued to perform relatively well during the stock market upheavals and ended with a reduction of £18547, a 4.4% reduction. Unfortunately, our membership numbers and hence subscriptions have fallen slightly. However, we hope to open at least one new WI next year and undertake a recruitment campaign once restrictions on meetings are lifted. As ever the board of trustees continue their efforts to reduce costs wherever possible but this last year has been difficult. Early events were well supported and raised funds to help with the Federation costs but those of March onwards were cancelled. I hope next year the postponed centenary events and the relief at meeting again will encourage more members to participate in federation events in addition to their own WI events. **Suffolk West Federation of Women's Institutes** ## **Income and Expenditure for the year ended 30th September 2020** |**Income**
**2020**
Members subscriptions
16,153
Dividends and Interest
11,946
Grants
10,000
Recharges for photocopying, insurance, etc
1,773
**Park Farm**
Fundraising events
3,359
Federation & National meeting
80
Sales of WI News, bulbs, pens, diaries etc
-851
Training, Donations, NFWI & Golden ticket draws
870
Centenary events
8,336
**Federation Board of Trustees**
**Creative Leisure**
**Members Advisory Committee**
**Combined Arts**
**Public Affairs**
**Science & Technology**
**Sports**
**Catering**
**Choir**
**Total Income**
**Expenditure**
Staffing including cleaners
24,175
Office rent, Council tax, electricity & repairs
21,494
Supplies, photocopier, postage, etc
3,756
Bookkeeping & Audit, Depreciation
1,436
**Park Farm**
Fundraising events
2,998
Federation & National meetings
630
Cost of Sales, Golden ticket prizes, other minor costs
674
Denman visit, room refurbishment, training
1,370
Incorporation costs
0
Centenary events
6,720
**Federation Board of Trustees**
**Creative Arts**
**Members Advisory Committee**
**Combined Arts**
**Public Affairs**
**Science & Technology**
**Sports**
**Catering**
**Choir**
**Total Expenditure**
**Profit/ (Loss)**||**2020**
**39,872**
**11,794**
**194**
**147**
**1,163**
**0**
**0**
**1,494**
**611**
**180**||**2019**
17,459
14,279
0
2,235
9,096
14,157
5,751
1,200
23,332
20,982
4,738
3,152
8,059
15,586
1,981
250
1,538
0||**2019**
**33,973**
**30,204**
**6,013**
**2,257**
**12,401**
**4,240**
**136**
**4,441**
**2,471**
**1,109**| |---|---|---|---|---|---|---| |||**55,455**||||**97,245**| |||**50,861**
**12,392**
**245**
**180**
**400**
**114**
**0**
**141**
**210**
**283**||||**52,204**
**27,414**
**4,131**
**2,983**
**10,751**
**2,562**
**14**
**557**
**1,146**
**551**| |||**64,826**|||**102,313**|| |||**-9,371**|||**-5,068**|| **Suffolk West Federation of Women's Institutes Balance Sheet for the year ended 30th September 2020** |**Fixed Assets**
Kitchen equipment
Office Equipment
Chairman's Brooch
Trade Debtors
Prepayment of expenditure
Accrual of Income
Bank Current account
Barratt & Cooke Investment
Virgin Money Account
Stocks
Floats
**Liabilities**
Trade Creditors
Suspended Institutes fund
NFWI affiliation fees
Pooling of fares
Accrual of expenditure
Prepayment of Income
**Capital & Reserves**
Accumulated Fund
Surplus/deficit of funds
Denman College Room fund
Investment revaluation
Profit & Loss account
Previous year's adjustment||**2020**
**478**
**2,773**
**240**
**138**
**4,334**
**0**
**1,800**
**423,031**
**56,186**
**4,521**
**80**
**493,581**
**432**
**565**
**0**
**0**
**1,870**
**0**
**2,867**
**490,714**
**414,841**
**103,394**
**397**
**-18,547**
**-9,371**
**490,714**||**2019**
**563**
**2,647**
**240**
**2,601**
**8,209**
**0**
**11,630**
**430,133**
**70,684**
**0**
**80**| |---|---|---|---|---| |||||**526,787**| |||||**424**
**164**
**214**
**0**
**600**
**6,753**| |||||**8,155**| |||||| |||||**518,632**| |||||**414,841**
**97,413**
**396**
**11,050**
**-5,068**| |||||**518,632**| ## **Suffolk West Federation of Women's Institutes** ## **Income and Expenditure for the year ended 30th September 2020** |**Income**
**2020**
Members subscriptions
16,153
Dividends and Interest
11,946
Grants
10,000
Recharges for photocopying, insurance, etc
1,773
**Park Farm**
Fundraising events
3,359
Federation & National meeting
80
Sales of WI News, bulbs, pens, diaries etc
-851
Training, Donations, NFWI & Golden ticket draws
870
Centenary events
8,336
**Federation Board of Trustees**
**Creative Leisure**
**Members Advisory Committee**
**Combined Arts**
**Public Affairs**
**Science & Technology**
**Sports**
**Catering**
**Choir**
**Total Income**
**Expenditure**
Staffing including cleaners
24,175
Office rent, Council tax, electricity & repairs
21,494
Supplies, photocopier, postage, etc
3,756
Bookkeeping & Audit, Depreciation
1,436
**Park Farm**
Fundraising events
2,998
Federation & National meetings
630
Cost of Sales, Golden ticket prizes, other minor costs
674
Denman visit, room refurbishment, training
1,370
Incorporation costs
0
Centenary events
6,720
**Federation Board of Trustees**
**Creative Arts**
**Members Advisory Committee**
**Combined Arts**
**Public Affairs**
**Science & Technology**
**Sports**
**Catering**
**Choir**
**Total Expenditure**
**Profit/ (Loss)**||**2020**
**39,872**
**11,794**
**194**
**147**
**1,163**
**0**
**0**
**1,494**
**611**
**180**||**2019**
17,459
14,279
0
2,235
9,096
14,157
5,751
1,200
23,332
20,982
4,738
3,152
8,059
15,586
1,981
250
1,538
0||**2019**
**33,973**
**30,204**
**6,013**
**2,257**
**12,401**
**4,240**
**136**
**4,441**
**2,471**
**1,109**| |---|---|---|---|---|---|---| |||**55,455**||||**97,245**| |||**50,861**
**12,392**
**245**
**180**
**400**
**114**
**0**
**141**
**210**
**283**||||**52,204**
**27,414**
**4,131**
**2,983**
**10,751**
**2,562**
**14**
**557**
**1,146**
**551**| |||**64,826**|||**102,313**|| |||**-9,371**|||**-5,068**|| **Suffolk West Federation of Women's Institutes Balance Sheet for the year ended 30th September 2020** |**Fixed Assets**
Kitchen equipment
Office Equipment
Chairman's Brooch
Trade Debtors
Prepayment of expenditure
Accrual of Income
Bank Current account
Barratt & Cooke Investment
Virgin Money Account
Stocks
Floats
**Liabilities**
Trade Creditors
Suspended Institutes fund
NFWI affiliation fees
Pooling of fares
Accrual of expenditure
Prepayment of Income
**Capital & Reserves**
Accumulated Fund
Surplus/deficit of funds
Denman College Room fund
Investment revaluation
Profit & Loss account
Previous year's adjustment||**2020**
**478**
**2,773**
**240**
**138**
**4,334**
**0**
**1,800**
**423,031**
**56,186**
**4,521**
**80**
**493,581**
**432**
**565**
**0**
**0**
**1,870**
**0**
**2,867**
**490,714**
**414,841**
**103,394**
**397**
**-18,547**
**-9,371**
**490,714**||**2019**
**563**
**2,647**
**240**
**2,601**
**8,209**
**0**
**11,630**
**430,133**
**70,684**
**0**
**80**| |---|---|---|---|---| |||||**526,787**| |||||**424**
**164**
**214**
**0**
**600**
**6,753**| |||||**8,155**| |||||| |||||**518,632**| |||||**414,841**
**97,413**
**396**
**11,050**
**-5,068**| |||||**518,632**| CHARITY COMMISSION FOR ENGIAND AND WALES Independent examlnerf8 report on the accounts Seclion A Independent Examlner's Report R•port to th• truIt•￿I m•mb•r• of rFai'lw Suffolk ￿81 FethrBtlon ofwomgn'8 Instilulo8 On accounts for th• ymr •nd•d 30109r2020 Chlrlty no Ilf any 1179284 8•t Out on I r•port to lh• truetseB on my eXAmlngllon of •cctsunl8 ol lh• ibovo thArily I'lh• TN81'1 lor the y•4r end•d 3010912020. R￿ponsIbIlI￿ and A3 tht ch4rity Iru8tee5 01 the Trust, you art responslblo lor the pregAf81kJn bi•l• ol r•port ol the acuunls In ottord8n￿ wlth the requlroment8 ollhe Chirttlog Act 2011 I'the Act"). I fèport In respect ol rny ox8mlnaiion ol th• Trusl'o accounlg c•rrf•d out ullder Uction 145 ¢1 the 2011 Act and In carrying out my ex8mlnalion, I hav8 lollmd tho appllc8bL• Direction8 gfven by Iha Charlty CommlsBlon undèr Bodlon 145lSllbl ol lh• Ac*. I h8V8 ¢ornpl8lod my exgmln8lion. I conflrn th81 no malorfal mqtt•r8 have corne to my attenllon (other I￿n Ihgt d18d0B￿ below'l In ¢onn8ction the exgminallon vthlth ON88 rnts C4u$• lo boll•v• that In, •ny m8l•rfal f•Bpect.' ac¢ounllng recoid$ waro not kept In ae¢ordan¢8 with Becuon 130 of Ihe Act or the Bccountfj do not 4c¢ord with th• 8CCA>untlng record• I h4ve no conc•mi and hav• Como xro$i no olh•r mattorn In conn•ctlon th the examin411on lo whSch all•nlion should be dra¥￿ orfir lo •n4bk• proper underjtindiw of tha account8 lo ￿ regch•d. ' Pla&sg del•l8 the In Ihe brnckols Illheydo nol oppty. Dat•: 1110212021 Indgpond•nt •x4mln•rf# •tstem•nt 8lgn•d: N•m•: R•hv•nt pro1•••lo￿l qu•imcaVonlil or body FCOA Addw•: H4mmond Ford a Co Untt 8, Chur¢h Fami, 8gfT Bury Sl EdrnuTr#$ IP29 SA Octsb•r 2018