Trustees’ Annual Report for the period
From 01 April 2020 To 31 March 2021
Charity name: Cofton Village Hall CIO
Charity registration number: 1179279
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objects of the CIO are to further or benefit the residents of Cofton Hackett and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
During the period from March 2020 through to the end of March 2021 the activities of the hall were severely disrupted by Covid- 19. The hall observed all the relevant regulations associated with the pandemic. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | Not currently applicable. |
| Policy on social investment including program related investment |
Para 1.38 | Not currently applicable. |
| Contribution made by volunteers |
Para 1.38 | Most of the contributions to the work of the charity were made by volunteers over this period. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Charity’s main achievements have been to keep the Village Hall viable and, when permitted, open to the public whilst remaining in compliance with the relevant guidance documents. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | The objectives of having a functional village hall up and running and financially viable have been met. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Although there were no specific objectives set, income of £38,118 was generated via hiring income, grants, and events. |
| Investment performance against objectives |
Para 1.41 | Not currently applicable. |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | At the end of the period the charity had cash funds of £35,346 |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | At the end of the period the charity had a policy of holding reserves of £20,000. These reserves were held to cover contingencies. |
| Amount of reserves held | Para 1.22 | £20,000 |
| Reasons for holding zero reserves |
Para 1.22 | Not currently applicable. |
| Details of fund materially in deficit |
Para 1.24 | Not currently applicable. |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | Not currently applicable. |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Hire fees, Bromsgrove District Council, Cofton Hackett Parish Council, Gift Aid, personal and corporate donations. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Not currently applicable. |
| A description of the principal risks facing the charity |
Para 1.46 | Recovery from the effect that Covid-19 has had on the activities in the new village hall. |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Appointment by a resolution passed at a properly convened meeting of the charity trustees. |
Reference and Administrative details
| Charity name | Cofton Village Hall CIO |
|---|---|
| Other name the charity uses | Not applicable |
| Registered charitynumber | 1179279 |
| Charity’s principal address | c/o 4 Cofton Lake Road, Cofton Hackett, Birmingham, B458PL |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Shelagh O’Loughlin |
Secretary | |||
| John Slack | Treasurer | |||
| Keith Duncan | ||||
| Kathryn Stanczyszyn |
||||
| Roger Westbury | ||||
| Rev Canon Rob Fieldson |
||||
| CraigNaughton | ||||
| Mike Pattison | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
| Funds held as custodian trustees on behalfofothers | Funds held as custodian trustees on behalfofothers |
|---|---|
| Description of the assets | Not applicable |
| heldinthis capacity | |
| Name and objects of the | Not applicable |
| charity on whose behalf the | |
| assets are held and how this | |
| falls within the custodian | |
| charity's objects | |
| Details of arrangements for | Not appijcable |
| safe custody and | |
| segregation of such assets | |
| from the charity's own | |
| assets |
| Signatu~(s)~~· ~ ·~~~~~~~~~~~~~~~ -~~~~~~~~~ |
|---|
| Full name(s) Shelagh O'Loughlin John Slack |
| PositionSecreta Treasurer |
| ~~~~~~~~~~~~~~~~~~~~~~~~~~ |
| DateI16-Nov-2021 |
| Cofton Village Hall | Cofton Village Hall | Cofton Village Hall | 1179279 | 1179279 | CC16a | |
|---|---|---|---|---|---|---|
| For the period from |
06/04/2020 | To | 05/04/2021 | |||
| Section A Receipts and payments | ||||||
| Unrestricted funds Restricted funds to the nearest £ to the nearest £ A1 Receipts Hall Hires 9755 0 Cofton Hackett PCC 0 1500 National Lottery 0 0 Bennimans 2500 0 Bromsgrove District Council 19669 0 Other grants and donations 1176 # 1650 Events 200 0 Gift Aid 1668 0 Sub total(Gross income for AR) 34968 3150 A2 Asset and investment sales, (see table). 0 0 0 0 Sub total 0 0 Total receipts 34968 3150 A3 Payments Hall management services 19574 0 Marketing and promotion 396 0 Utilities 3618 0 Consumables 475 150 Insurance 822 0 General administration 974 0 Professional 720 0 Bank charges and financial 75 0 Property costs 3953 0 Sub total 30607 150 A4 Asset and investment purchases, (see table) Hall set up 0 0 Equipment and furniture 3002 2500 Sub total 3002 2500 Total payments 33609 2650 Net of receipts/(payments) 1359 500 A5 Transfers between funds 500 -500 A6 Cash funds last year end 33487 0 Cash funds this year end 35346 0 |
Endowment funds to the nearest £ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 |
Total funds to the nearest £ 9755 1500 0 2500 19669 2826 200 1668 38118 0 0 0 38118 19574 396 3618 625 822 974 720 75 3953 30757 0 5502 5502 36259 1859 0 33487 35346 |
Last year to the nearest £ 28609 12500 10000 700 2500 10475 1049 0 |
|||
| 65833 | ||||||
| 0 0 |
||||||
| 65833 | ||||||
| 4816 1264 4179 982 944 872 110 85 4097 |
||||||
| 17349 | ||||||
| 13221 15116 28337 |
||||||
| 45686 | ||||||
| 20147 0 13340 |
||||||
| 33487 |
CCXX R1 accounts (SS)
12/11/2021
1
| Section B Statementofassets and | liabilitiesatthe endofthe period | liabilitiesatthe endofthe period | |||||
|---|---|---|---|---|---|---|---|
| Categories | Details | Unrestricted | funds | Restricted funds | Endowment funds | ||
| tonearest£ | tonearest£ | tonearest£ | |||||
| Bank | 35346 | 0 | 0 | ||||
| Paypal | 0 | 0 | 0 | ||||
| 81 Cash funds | 0 | 0 | 0 | ||||
| Total cash funds | • | 35346 | 0 | 0 | |||
| (agree balanceswithreceiptsandpayme1 | OK | OK | OK | ||||
| Unrestricted | Restricted | Endowment | |||||
| funds | funds | funds | |||||
| Details | tonea1'9St£ | tonearest£ | tonearest£ | ||||
| 82Othermonetaryassets | Gift Aid recoverable | ||||||
| 83Investmentassets | Details | Fundtowhich assetbelonos |
Coat (optional) | Currentvalue tontlonall- |
|||
| - | |||||||
| - | |||||||
| - | |||||||
| - | |||||||
| Details | Fundtowhich aaaet belonoa |
Coat (optional) | Currentvalue lontlonall |
||||
| 84Assetsretained forthe | Propertycosts | General | 13,221 | - | |||
| charity'sownuse | Equipmentandfurniture | General | 20,618 | . | |||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| - | - | ||||||
| Fundtowhich | Amountdue | Whendue | |||||
| 85Liabilities | Details Examinationfee |
llabllltvrelates General |
tontlonall- | tontlonall | |||
| Hall hire deposits | General | - | |||||
| - | |||||||
| - | |||||||
| - | |||||||
| Signedbyoneortwo trustees on behalfofall the trustees |
I Signature ~ |
PrintName John Slack Shelagh O'Loughlin |
Dateof annroval 16-Nov-2021 16-Nov-2021 |
||||
| CCXXR2 accounts(SS) | 2 | 12111/2021 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trugtoMI members of Cofton Village Hall On accounts ft•r the year •nd•d 5 April 2021 Charlty no (If any) 1179279 S•t out on pages Qiernernbei lo I11de Ihe page nuiiibei$ ol arJrtlTJon-151Ic.L'.Si Re3pecllve The charrtys trustees are responsible for the preparation of the accounts In re8ponslbllltla$ of accordance wtth the requirements of the Charitles Act 2011 (Ihe Acr). trusts•$ and examln•r The dMrity'$ trustees consider that an autht18 not required for th1$ year under seciion 144 of the Act and that an independent examination is It is my responsibAty to: examine the accounts under 8eCtion 145 of the Charitie8 Act, to follow the applicable DirectSon8 given by the Charity Commi88lon (under sectlon 145(5)(b) of the Act, and tQ State whether particular rnatters have come to my attentlon Bas18 ol Indep•ndont My examination Wds carried out in accordance with general Directlons glven examlnerfj 8tat•mont by the Chaiity Commission. An examinatlon include3 a revlew of the accounting re¢ord8 kept by the charity and a comparison of the ac¢ount8 pre3ented ryth those record¥. It also indudes consideration of any unu8ual Items or disdosures in the accounts. and Seeklng explanations from the trustees conceming any 8uch matters. The Kyocedures undertaken do not provide all th• evtdence that woukl be requlred in an audit. and consequently opinion 18 given as to *thether the accounts present a Irue and fairf vlew the rept is limited to those matters set out in the 8tatement below. Ind•pend•nt In connection with my examlnation, material matters have me to my oxamln•rf8 8tatoment attentlon thich giv88 me cause to believe that in, any material respect., accounting records tre not kept in acc<)rdance with section 130 of the Charitie8 Act or the aount8 do not accord Vth the accounting records I have no concems and have come acYo88 no other matters In connection with the examination to which attention should be drawn In order to enable a proper understanding of the accounts to be reached. 85gn•d: Dats.. 11 November 2021 Namo: DAVID SE Relevant profes8lonal quallfication{8) or body (If any).. FCA Address: ACCUO ACCOUNTING LTD. 40 BEAR HILL. ALVECHURCH B48 7JX
Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Glve here brlef detalls of any Item8 that the •xaminer wlshes to dl$clos•.
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trugtoMI members of Cofton Village Hall On accounts ft•r the year •nd•d 5 April 2021 Charlty no (If any) 1179279 S•t out on pages Qiernernbei lo I11de Ihe page nuiiibei$ ol arJrtlTJon-151Ic.L'.Si Re3pecllve The charrtys trustees are responsible for the preparation of the accounts In re8ponslbllltla$ of accordance wtth the requirements of the Charitles Act 2011 (Ihe Acr). trusts•$ and examln•r The dMrity'$ trustees consider that an autht18 not required for th1$ year under seciion 144 of the Act and that an independent examination is It is my responsibAty to: examine the accounts under 8eCtion 145 of the Charitie8 Act, to follow the applicable DirectSon8 given by the Charity Commi88lon (under sectlon 145(5)(b) of the Act, and tQ State whether particular rnatters have come to my attentlon Bas18 ol Indep•ndont My examination Wds carried out in accordance with general Directlons glven examlnerfj 8tat•mont by the Chaiity Commission. An examinatlon include3 a revlew of the accounting re¢ord8 kept by the charity and a comparison of the ac¢ount8 pre3ented ryth those record¥. It also indudes consideration of any unu8ual Items or disdosures in the accounts. and Seeklng explanations from the trustees conceming any 8uch matters. The Kyocedures undertaken do not provide all th• evtdence that woukl be requlred in an audit. and consequently opinion 18 given as to *thether the accounts present a Irue and fairf vlew the rept is limited to those matters set out in the 8tatement below. Ind•pend•nt In connection with my examlnation, material matters have me to my oxamln•rf8 8tatoment attentlon thich giv88 me cause to believe that in, any material respect., accounting records tre not kept in acc<)rdance with section 130 of the Charitie8 Act or the aount8 do not accord Vth the accounting records I have no concems and have come acYo88 no other matters In connection with the examination to which attention should be drawn In order to enable a proper understanding of the accounts to be reached. 85gn•d: Dats.. 11 November 2021 Namo: DAVID SE Relevant profes8lonal quallfication{8) or body (If any).. FCA Address: ACCUO ACCOUNTING LTD. 40 BEAR HILL. ALVECHURCH B48 7JX
Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Glve here brlef detalls of any Item8 that the •xaminer wlshes to dl$clos•.