## **Trustees’ Annual Report for the period** **From 01 April 2020 To 31 March 2021** ## **Charity name: Cofton Village Hall CIO** ## **Charity registration number: 1179279** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of the CIO are to further or
benefit the residents of Cofton Hackett and
the neighbourhood, without distinction of sex,
sexual orientation, race or of political,
religious or other opinions by associating
together the said residents and the local
authorities, voluntary and other organisations
in a common effort to advance education and
to provide facilities in the interests of social
welfare for recreation and leisure time
occupation with the objective of improving the
conditions of life for the residents.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|During the period from March 2020 through
to the end of March 2021 the activities of
the hall were severely disrupted by Covid-
19. The hall observed all the relevant
regulations associated with the pandemic.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charity
Commission on public benefit.| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Not currently applicable.| |Policy on social investment
including program related
investment|Para 1.38|Not currently applicable.| |Contribution made by
volunteers|Para 1.38|Most of the contributions to the work of the
charity were made by volunteers over this
period.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Charity’s main achievements have
been to keep the Village Hall viable and,
when permitted, open to the public whilst
remaining in compliance with the relevant
guidance documents.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|The objectives of having a functional village
hall up and running and financially viable
have been met.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Although there were no specific objectives
set, income of £38,118 was generated via
hiring income, grants, and events.| |Investment performance
against objectives|Para 1.41|Not currently applicable.| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|At the end of the period the charity had
cash funds of £35,346| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|At the end of the period the charity had a
policy of holding reserves of £20,000.
These reserves were held to cover
contingencies.| |Amount of reserves held|Para 1.22|£20,000| |Reasons for holding zero
reserves|Para 1.22|Not currently applicable.| |Details of fund materially in
deficit|Para 1.24|Not currently applicable.| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Not currently applicable.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Hire fees, Bromsgrove District Council,
Cofton Hackett Parish Council, Gift Aid,
personal and corporate donations.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Not currently applicable.| |A description of the principal
risks facing the charity|Para 1.46|Recovery from the effect that Covid-19 has
had on the activities in the new village hall.| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Appointment by a resolution passed at a
properly convened meeting of
the charity trustees.| ## **Reference and Administrative details** |Charity name|Cofton Village Hall CIO| |---|---| |Other name the charity uses|Not applicable| |Registered charitynumber|1179279| |Charity’s principal address|c/o 4 Cofton Lake Road, Cofton Hackett, Birmingham,
B458PL| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Shelagh
O’Loughlin|Secretary||| ||John Slack|Treasurer||| ||Keith Duncan|||| ||Kathryn
Stanczyszyn|||| ||Roger Westbury|||| ||Rev Canon Rob
Fieldson|||| ||CraigNaughton|||| ||Mike Pattison|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** |Funds held as custodian trustees on behalfofothers|Funds held as custodian trustees on behalfofothers| |---|---| |Description of the assets|Not applicable| |heldinthis capacity|| |Name and objects of the|Not applicable| |charity on whose behalf the|| |assets are held and how this|| |falls within the custodian|| |charity's objects|| |Details of arrangements for|Not appijcable| |safe custody and|| |segregation of such assets|| |from the charity's own|| |assets|| ## ## ## |Signatu~(s)~**~**· ~
·~~~~~~~~~~~~~~~
-~~~~~~~~~| |---| |Full name(s) Shelagh O'Loughlin
John Slack| |PositionSecreta
Treasurer| |~~~~~~~~~~~~~~~~~~~~~~~~~~| |DateI16-Nov-2021| ||**Cofton Village Hall**|**Cofton Village Hall**|**Cofton Village Hall**|**1179279**|**1179279**|**CC16a**| |---|---|---|---|---|---|---| ||**For the period**
**from**|06/04/2020|**To**||05/04/2021|| |||||||| |**Section A Receipts and payments**||||||| |**Unrestricted**
**funds**
**Restricted**
**funds**
**to the nearest £**
**to the nearest £**
A1 Receipts
Hall Hires
9755
0
Cofton Hackett PCC
0
1500
National Lottery
0
0
Bennimans
2500
0
Bromsgrove District Council
19669
0
Other grants and donations
1176 #
1650
Events
200
0
Gift Aid
1668
0
Sub total(Gross income for AR)
34968
3150
A2 Asset and investment sales, (see table).
0
0
0
0
Sub total
0
0
Total receipts
34968
3150
A3 Payments
Hall management services
19574
0
Marketing and promotion
396
0
Utilities
3618
0
Consumables
475
150
Insurance
822
0
General administration
974
0
Professional
720
0
Bank charges and financial
75
0
Property costs
3953
0
Sub total
30607
150
A4 Asset and investment purchases, (see table)
Hall set up
0
0
Equipment and furniture
3002
2500
Sub total
3002
2500
Total payments
33609
2650
Net of receipts/(payments)
1359
500
A5 Transfers between funds
500
-500
A6 Cash funds last year end
33487
0
Cash funds this year end
35346
0|||**Endowment**
**funds**
**to the nearest £**
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0||**Total funds**
**to the nearest £**
9755
1500
0
2500
19669
2826
200
1668
38118
0
0
0
38118
19574
396
3618
625
822
974
720
75
3953
30757
0
5502
5502
36259
1859
0
33487
35346|**Last year**
**to the nearest £**
28609
12500
10000
700
2500
10475
1049
0| |||||||65833| |||||||0
0| |||||||65833| |||||||4816
1264
4179
982
944
872
110
85
4097| |||||||17349| |||||||13221
15116
28337| |||||||45686| |||||||20147
0
13340| |||||||33487| CCXX R1 accounts (SS) 12/11/2021 1 |Section B Statementofassets and|liabilitiesatthe endofthe period|liabilitiesatthe endofthe period|||||| |---|---|---|---|---|---|---|---| |Categories|Details||Unrestricted|funds|Restricted funds|Endowment funds|| ||||tonearest£||tonearest£|tonearest£|| ||Bank||35346||0||0| ||Paypal|||0|0||0| |81 Cash funds||||0|0||0| ||Total cash funds|•|35346||0||0| ||(agree balanceswithreceiptsandpayme1||OK||OK|OK|| ||||Unrestricted||Restricted|Endowment|| ||||funds||funds||funds| ||Details||tonea1'9St£||tonearest£|tonearest£|| |82Othermonetaryassets|Gift Aid recoverable||||||| |83Investmentassets|Details||Fundtowhich
assetbelonos||Coat (optional)|Currentvalue
tontlonall-|| ||||||||-| ||||||||-| ||||||||-| ||||||||-| ||Details||Fundtowhich
aaaet belonoa||Coat (optional)|Currentvalue
lontlonall|| |84Assetsretained forthe|Propertycosts||General||13,221||-| |charity'sownuse|Equipmentandfurniture||General||20,618||.| ||||||-||-| ||||||-||-| ||||||-||-| ||||||-||-| ||||||-||-| ||||||-||-| ||||||-||-| ||||Fundtowhich||Amountdue||Whendue| |85Liabilities|Details
Examinationfee||llabllltvrelates
General||tontlonall-||tontlonall| ||Hall hire deposits||General||-||| ||||||-||| ||||||-||| ||||||-||| |Signedbyoneortwo trustees on
behalfofall the trustees|I
Signature
~||
PrintName
John Slack
Shelagh O'Loughlin|||Dateof
annroval
16-Nov-2021
16-Nov-2021|| |CCXXR2 accounts(SS)||2||||12111/2021|| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trugtoMI members of Cofton Village Hall On accounts ft•r the year •nd•d 5 April 2021 Charlty no (If any) 1179279 S•t out on pages Qiernernbei lo I1￿1￿de Ihe page nuiiibei$ ol arJrtlTJon-151Ic.L'.Si Re3pecllve The charrtys trustees are responsible for the preparation of the accounts In re8ponslbllltla$ of accordance wtth the requirements of the Charitles Act 2011 (Ihe Acr). trusts•$ and examln•r The dMrity'$ trustees consider that an autht18 not required for th1$ year under seciion 144 of the Act and that an independent examination is It is my responsibAty to: examine the accounts under 8eCtion 145 of the Charitie8 Act, to follow the applicable DirectSon8 given by the Charity Commi88lon (under sectlon 145(5)(b) of the Act, and tQ State whether particular rnatters have come to my attentlon Bas18 ol Indep•ndont My examination Wds carried out in accordance with general Directlons glven examlnerfj 8tat•mont by the Chaiity Commission. An examinatlon include3 a revlew of the accounting re¢ord8 kept by the charity and a comparison of the ac¢ount8 pre3ented ￿ryth those record¥. It also indudes consideration of any unu8ual Items or disdosures in the accounts. and Seeklng explanations from the trustees conceming any 8uch matters. The Kyocedures undertaken do not provide all th• evtdence that woukl be requlred in an audit. and consequently opinion 18 given as to *thether the accounts present a Irue and fairf vlew the rep￿t is limited to those matters set out in the 8tatement below. Ind•pend•nt In connection with my examlnation, material matters have ￿me to my oxamln•rf8 8tatoment attentlon thich giv88 me cause to believe that in, any material respect., accounting records ￿tre not kept in acc<)rdance with section 130 of the Charitie8 Act or the a￿ount8 do not accord V￿th the accounting records I have no concems and have come acYo88 no other matters In connection with the examination to which attention should be drawn In order to enable a proper understanding of the accounts to be reached. 85gn•d: Dats.. 11 November 2021 Namo: DAVID SE Relevant profes8lonal quallfication{8) or body (If any).. FCA Address: ACCUO ACCOUNTING LTD. 40 BEAR HILL. ALVECHURCH B48 7JX Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Glve here brlef detalls of any Item8 that the •xaminer wlshes to dl$clos•. CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trugtoMI members of Cofton Village Hall On accounts ft•r the year •nd•d 5 April 2021 Charlty no (If any) 1179279 S•t out on pages Qiernernbei lo I1￿1￿de Ihe page nuiiibei$ ol arJrtlTJon-151Ic.L'.Si Re3pecllve The charrtys trustees are responsible for the preparation of the accounts In re8ponslbllltla$ of accordance wtth the requirements of the Charitles Act 2011 (Ihe Acr). trusts•$ and examln•r The dMrity'$ trustees consider that an autht18 not required for th1$ year under seciion 144 of the Act and that an independent examination is It is my responsibAty to: examine the accounts under 8eCtion 145 of the Charitie8 Act, to follow the applicable DirectSon8 given by the Charity Commi88lon (under sectlon 145(5)(b) of the Act, and tQ State whether particular rnatters have come to my attentlon Bas18 ol Indep•ndont My examination Wds carried out in accordance with general Directlons glven examlnerfj 8tat•mont by the Chaiity Commission. An examinatlon include3 a revlew of the accounting re¢ord8 kept by the charity and a comparison of the ac¢ount8 pre3ented ￿ryth those record¥. It also indudes consideration of any unu8ual Items or disdosures in the accounts. and Seeklng explanations from the trustees conceming any 8uch matters. The Kyocedures undertaken do not provide all th• evtdence that woukl be requlred in an audit. and consequently opinion 18 given as to *thether the accounts present a Irue and fairf vlew the rep￿t is limited to those matters set out in the 8tatement below. Ind•pend•nt In connection with my examlnation, material matters have ￿me to my oxamln•rf8 8tatoment attentlon thich giv88 me cause to believe that in, any material respect., accounting records ￿tre not kept in acc<)rdance with section 130 of the Charitie8 Act or the a￿ount8 do not accord V￿th the accounting records I have no concems and have come acYo88 no other matters In connection with the examination to which attention should be drawn In order to enable a proper understanding of the accounts to be reached. 85gn•d: Dats.. 11 November 2021 Namo: DAVID SE Relevant profes8lonal quallfication{8) or body (If any).. FCA Address: ACCUO ACCOUNTING LTD. 40 BEAR HILL. ALVECHURCH B48 7JX Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Glve here brlef detalls of any Item8 that the •xaminer wlshes to dl$clos•.